HomeMy WebLinkAbout02-01-2017 City Council Agenda Packet -finalSaratoga City Council Agenda – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
FEBRUARY 01, 2017
5:00 P.M. STUDY SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Study Session on Council Norms of Operation
Recommended Action:
Discuss and provide direction on the City Council Norms of Operation.
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Mountain Winery
Discussion Topics
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was posted on January 26, 2017
REPORT FROM STUDY SESSION AND JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters not on the
Agenda. The law generally prohibits the City Council from discussing or taking action on such items.
However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Agenda – Page 2 of 6
SPECIAL PRESENTATIONS
Presentation by Valley Transportation Authority (VTA) on the Next Network Project
Recommended Action:
Receive presentation from Valley Transportation Authority (VTA) on the Next Network
Project aimed at improving transit ridership.
Staff Report
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on January 18,
2017.
Staff Report
Attachment A – Minutes for the Regular City Council Meeting on January 18, 2017
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
1/17/2017 Period 7; and 1/24/2017 Period 7.
Staff Report
Check Register - 01-17-2017 Period 7
Check Register - 01-24-2017 Period 7
1.3. Treasurer’s Report for the Month Ended December 31, 2016
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended December 31,
2016.
Treasurer Report for December 16 - CC Meeting 02012017
1.4. Highway 9 Improvements Phase IV Project – Appropriation of Additional Funds
Recommended Action:
Approve a budget resolution to appropriate $49,684 in additional funds for the Highway 9
Improvements Phase IV Project and authorize City Manager to execute the same.
Staff Report
Attachment A - Budget Resolution
1.5. Resolution of Support for Senate Bill (SB) 65
Recommended Action:
Approve the resolution of support for SB 65.
Staff Report
Attachment A – Resolution of Support for SB 65
Attachment B – SB 65 Text
Saratoga City Council Agenda – Page 3 of 6
2. PUBLIC HEARING
None
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Community Event Grant Program Application
Recommended Action:
Review Community Event Grant Program application for this fiscal year and provide
direction.
Staff Report
Congregation Beth David Shushan County Fair Grant Application
4.2. Use of Public Right of Way for Surveillance Cameras
Recommended Action:
Accept staff report and provide direction to staff.
Staff Report
4.3. Authorization for Points of Interest Markers
Recommended Action:
Adopt a resolution authorizing a process for establishing Points of Interest Markers on
public property or within a street right of way.
Staff Report
Attachment 1-Resolution
Exhibit A to Attachment 1 - Point of Interest Markers
4.4. Formation of Public Safety Task Force
Recommended Action:
Provide direction to staff.
Staff Report
4.5. City Council Meeting Schedule
Recommended Action:
Provide direction to staff regarding the City Council’s 2017 meeting schedule.
Staff Report
Attachment A: 2017 Calendar
4.6. Adoption of City Council Assignments – Ministerial Association
Recommended Action:
Approve the resolution amending the City Council assignments.
Staff Report
Attachment A – Resolution Amending City Council Assignments
Attachment B – City Council Assignments
Saratoga City Council Agenda – Page 4 of 6
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Emily Lo
Finance Committee
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Finance Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
Saratoga City Council Agenda – Page 5 of 6
Certificate of Posting of the Agenda, Distribution of Agenda Packet, & Compliance with Americans
with Disabilities Act
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on January 26, 2017 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 26th day of January 2017 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-
35.104 ADA title II]
To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council
02/01 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with Mountain Winery
02/03 Council Retreat – 8:30 a.m. -4:30 p.m.– Saratoga Library
02/13 5 p.m. - CIP Priorization meeting
02/15 7:00 p.m. Regular Meeting –
02/27 5:30 p.m. –Study session on Commission Work plans, Joan Pisani Community center,
Multi-purpose room
03/01 7:00 p.m. Regular Meeting –5:30 p.m. Joint meeting with Planning Commission
03/15 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with PG&E
04/05 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Saratoga Ministerial
Association
04/17 6:00 p.m. Tentative Budget Study Session
04/19 7:00 p.m. Regular Meeting –6:00 p.m. Joint meeting with Supervisor Simitian
05/03 7:00 p.m. Regular Meeting – 5:00 p.m. Joint Meeting with Saratoga News Editor and
Reporter –6:00 p.m. Joint Meeting with KSAR
05/17 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Hakone
06/07 7:00 p.m. Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s
06/21 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with County Fire and Santa Clara
County FireSafe Council,
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2017
Saratoga City Council Agenda – Page 6 of 6
07/05 7:00 p.m. Regular Meeting –6:00 p.m. Joint meeting with Historical Foundation
07/19 Tentative -Meeting Cancelled
08/02 Tentative --Meeting Cancelled
08/16 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with Chamber of Commerce and
Destination Saratoga
09/06 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with SASCC
09/20 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Youth Commission
10/04 7:00 p.m. Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in
Senior Center, Saunders Room
10/18 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with San Jose Animal Control
11/01 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with West Valley – Mission
Community College Board of Trustees
11/15 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Senator Beall Jr.
12/06 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Representative Low
12/20 7:00 p.m. Regular Meeting – 6:00 p.m. Study session –Council Norms
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with Mountain Winery
February 1, 2017 | 6:00 p.m.
Saratoga City Hall | Administrative Conference Room
6:00 p.m. Welcome & Introductions
6:15 p.m. Mountain Winery Updates
6:30 p.m. Discussion of Possible Annexation
6:45 p.m. Other Remarks & Wrap-up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
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SARATOGA CITY COUNCIL
MEETING DATE:February 01, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Presentation by Valley Transportation Authority (VTA) on the Next Network Project
RECOMMENDED ACTION:
Receive presentation from Valley Transportation Authority (VTA) on the Next Network Project aimed
at improving transit ridership.
BACKGROUND:
Valley Transportation Authority (VTA) staff will present their Next Network project aimed at
improving transit ridership.
The VTA Board of Directors’ proposal is a ridership coverage that allocates 85% of resources to
ridership and 15% to coverage (85/15 Plan).The current ridership coverage is 70% ridership
and 30% coverage. The larger the percentage of coverage the more beneficial it is to low
ridership areas like Saratoga.The proposed 85/15 Plan reduces coverage resources in the
County by 50%. The result of the reductions is the loss of bus lines concentrated in the West
Valley and other low ridership areas in County.
The following summarizes the changes in Saratoga proposed in the 85/15 Plan versus the
existing plan coverage allocation of 70/30:
Bus Route 26: existing route connects Eastridge Transit Center in SJ with Lockheed Martin Transit Center
and Light Rail in Mountain View via Saratoga (along section of Prospect Road to Miller). This route will
be split into 2 routes. New Route 26 will connect West Valley College with Light Rail and Eastridge
Transit Center. Frequency will increase to 15 minutes weekdays and 20 minutes weekends. New Route 56
will not come to Saratoga.
Bus Route 37: existing service from West Valley College along Allendale Avenue, Quito, Pollard to
Winchester Transit Center and Capitol Light Rail Station –proposed to discontinue due to low ridership;
current riders may use new Route 26
Bus Route 53: existing service from WVC along Fruitvale, Saratoga Ave, Saratoga-Sunnyvale Road to
Caltrain at Sunnyvale Transit Center –proposed to change routing to exclude Saratoga
Bus Route 57: existing service to Light Rail Station in Santa Clara –proposed to increase frequency to 15
minutes weekdays and 20 minutes weekends. No routing change proposed.
Bus Route 58:existing service from WVC along Fruitvale Avenue to Light Rail and Alviso –proposed to
discontinue.7
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on January 18, 2017.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on January 18, 2017
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MINUTES
WEDNESDAY, JANUARY 18, 2017
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the Saratoga City Council did not have a quorum for the Study Session in the
Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. The meeting
was rescheduled for February 1, 2017.
At 7:00 p.m., Mayor Emily Lo called the Regular Session to order and led the Pledge of
Allegiance.
ROLL CALL
PRESENT:Mayor Emily Lo, Council Members Manny Cappello, Howard
Miller, Rishi Kumar
ABSENT:Vice Mayor Mary-Lynne Bernald (Excused)
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk/Asst. to City Manager
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Erwin Ordoñez, Community Development Director
Michael Taylor, Recreation & Facilities Director
Sandy Bailey, Project Manager
REPORT ON POSTING OF THE AGENDA
City Clerk Crystal Bothelio reported that the agenda was property posted on January 12, 2017.
Mayor Lo asked for a motion to move Council Announcements to the end of the meeting.
CAPPELLO/MILLER MOVED TO MOVE THE COUNCIL ANNOUNCMENTS TO
THE END OF THE COUNCIL MEETING, WITH ONE EXCEPTION. MOTION
PASSED. AYES, LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: BERNALD.
REPORT FROM STUDY SESSION MEETING
Mayor Lo reported that this meeting is moved to February 1, 2017 in the Administrative
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Jim Stallman spoke on the potential changes in the VTA bus routes and encouraged the City
Council to retain service in Saratoga.
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CITY COUNCIL ANNOUNCEMENTS
Council Member Miller announced that the Valley Transportation Agency (VTA) is going
through a review of all bus stops to improve ridership and farebox recovery. A VTA
spokesperson is attending a meeting on January 25 at the Saratoga Senior Center at 1:15 p.m. and
feedback on the plan is encouraged. There are other meetings in nearby cities for the next 4
weeks.
CEREMONIAL ITEMS
Proclamation Declaring January 2017 as National Human Trafficking Awareness Month
Recommended Action:
Present proclamations to Saratoga Federated Church Anti-Human Trafficking Task Force
and to Saint Andrew’s Episcopal Church Anti-Human Trafficking Task Force.
Mayor Lo and members of the City Council presented the proclamation to the Saratoga
Federated Church Anti-Human Trafficking Task Force and to Saint Andrew’s Episcopal
Church Anti-Human Trafficking Task Force.
Proclamation Declaring January 13, 2017 as Lung Cancer Awareness Day
Recommended Action:
Present the proclamation to representatives of the Bonnie J. Addario Lung Cancer
Foundation.
Mayor Lo and members of the City Council presented the proclamation to representatives of
the Bonnie J. Addario Lung Cancer Foundation and family and friends of former Council
Member Susie Nagpal.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Special City Council Meeting on December 15,
2016 and Regular City Council Meeting on December 21, 2016.
MILLER/CAPPELLO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE SPECIAL CITY COUNCIL MEETING ON DECEMBER 15, 2016 AND
REGULAR CITY COUNCIL MEETING ON DECEMBER 21, 2016.MOTION
PASSED. AYES, LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: BERNALD.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
12/20/2016 Period 6; and 01/10/2017 Period 7.
10
MILLER/CAPPELLO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/20/2016
PERIOD 6; AND 01/10/2017 PERIOD 7. MOTION PASSED. AYES, LO, CAPPELLO,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: BERNALD.
1.3. Treasurer’s Report for the Month Ended November 30, 2016
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended November 30,
2016.
MILLER/CAPPELLO MOVED TO ACCEPT THE AMENDED TREASURER’S
REPORT FOR THE MONTH ENDED NOVEMBER 30, 2016. MOTION PASSED.
AYES, LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: BERNALD.
1.4. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
RESOLUTION 17-001
MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL
DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED. AYES, LO,
CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
BERNALD.
1.5. Notice of Completion--2016 Pavement Management Program.
Recommended Action:
Move to accept the 2016 Pavement Management Program contract as complete and
authorize staff to record the Notice of Completion.
MILLER/CAPPELLO MOVED TO ACCEPT THE 2016 PAVEMENT
MANAGEMENT PROGRAM CONTRACT AS COMPLETE AND AUTHORIZE
STAFF TO RECORD THE NOTICE OF COMPLETION. MOTION PASSED. AYES,
LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
BERNALD.
1.6. Second Reading of City Code Amendments to conform Second (Accessory) Dwelling
Unit regulations with recently enacted State Laws
Recommended Action:
Waive the second reading and adopt the attached ordinance revising the City Code Article
15-56 (Second Dwelling Unit Ordinance).
ORDINANCE 348
11
MILLER/CAPPELLO MOVED TO WAIVE THE SECOND READING AND ADOPT
THE ATTACHED ORDINANCE REVISING THE CITY CODE ARTICLE 15-56
(SECOND DWELLING UNIT ORDINANCE). MOTION PASSED. AYES, LO,
CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
BERNALD.
1.7. Council Resolution to approve side letters of agreement for the UNION, SEA, and
amend the Employment Policy for Unrepresented Employees.
Recommended Action:
Adopt resolution to:
1. Amend the Memorandum of Understanding between the City and the UNION by
adopting the Side Letter Agreement;
2. Amend the Memorandum of Understanding between the City and the SEA by adopting
the Side Letter Agreement; and
3. Amend the Employment Policy for Unrepresented Employees.
RESOLUTION 17-002
MILLER/CAPPELLO MOVED TO ADPORT THE RESOLUTION TO (1) AMEND THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE
UNION BY ADOPTING THE SIDE LETTER AGREEMENT; (2) AMEND THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SEA
BY ADOPTING THE SIDE LETTER AGREEMENT; AND (3) AMEND THE
EMPLOYMENT POLICY FOR UNREPRESENTED EMPLOYEES. MOTION
PASSED. AYES, LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: BERNALD.
1.8. Third Amendment to the Hakone Gardens Master Plan Development Agreement
Recommended Action:
Approve the Third Amendment to the Development Agreement amending funding for
Master Plan improvements.
MILLER/CAPPELLO MOVED TO APPROVE THE THIRD AMENDMENT TO THE
DEVELOPMENT AGREEMENT AMENDING FUNDING FOR MASTER PLAN
IMPROVEMENTS. MOTION PASSED. AYES, LO, CAPPELLO, MILLER, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: BERNALD.
1.9. Response to Santa Clara County Civil Grand Jury Follow-Up Request
Recommended Action:
Review the request and authorize the Mayor to sign the proposed response.
MILLER/CAPPELLO MOVED TO AUTHORIZE THE MAYOR TO SIGN THE
PROPOSED RESPONSE TO THE SANTA CLARA COUNTY CIVIL GRAND
JURY. MOTION PASSED. AYES, LO, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: BERNALD.
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2.PUBLIC HEARING
2.1. APPC16-0003 - Appeal of Design Review application for a new two-story residence at
Paramount Ct – Lot 7
Recommended Action:
Conduct a public hearing and adopt a resolution denying the appeal.
Council Member Miller announced that he would need to recuse himself from this item and
item 2.2, he then left the Council Chambers before the start of the item.
Erwin Ordoñez, Community Development Director, announced that the Council has a desk
item that outlines a compromise that appellant and applicant had worked out.
Mayor Lo opened the public hearing.
Raghav Sharma, the appellant, provided opening remarks.
Mark Garcia, the applicant, provided opening remarks.
Mayor Lo invited public comment.
The following people requested to speak:
Dede Smullen, Planning Commission Chair
Joyce Hlava, Planning Commissioner
Sandy Miller
Catherine Morocco
Mark Garcia, the applicant, provided closing remarks.
Raghav Sharma, the appellant, provided closing remarks.
Mayor Lo closed the public hearing.
RESOLUTION 17-003
CAPPELLO/KUMAR MOVE TO ADOPT THE AMENDED RESOLUTION
APPROVING RESIDENCE AT PARAMOUNT COURT –LOT 7 WITH REVISED
CONDITION OF APPROVAL, WITH THESE CONDITIONS: (1) THE
ARCHITECTURAL STYLE OF THE REVISED PLANS SHALL BE THE SAME AS
THE ORIGINAL PLANS; (2) THE EXTERIOR MATERIALS OF THE REVISED
PLANS SHALL BE SIMILAR TO THE MATERIALS ORIGINALLY PROPOSED;
AND (3)THE EXTERIOR COLORS SHALL BE SIMILAR TO THE COLORS
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ORIGINALLY PROPOSED.MOTION PASSED. AYES, LO, CAPPELLO, KUMAR.
NOES: NONE. ABSTAIN: MILLER. ABSENT: BERNALD.
2.2. Notice of Continuation of Appeal Hearings for Paramount Court Lots 1, 2, 3, and 5
Recommended Action:
Informational only. No action needed.
Before the start of item 2.1, Council Member Miller recused himself from item 2.1 and 2.2
and left the Council Chambers.
Crystal Bothelio, City Clerk/Asst. to the City Manager, presented the staff report on this
item.
Council Member Miller announced that he would need to recuse himself from this item.
Mayor Lo invited public comment.
No one requested to speak.
After the conclusion of item 2.2, Council Member Miller returned to the Council Chambers.
2.3. Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance
Recommended Action:
Conduct public hearing and adopt resolution.
Crystal Bothelio, City Clerk/Asst. to the City Manager, presented the staff report on this
item.
Moe Kumre, Santa Clara County Weed Abatement Program Manager, addressed questions
from the City Council.
Mayor Lo invited public comment.
The following people requested to speak.
Charley Oveland
Tadashi Okuno
Martin Rossip
Nigel Ball
John Keenan
Christina Garrod Cagliostro
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Justin
James Johnston
Anita Spiro
Kenley Wong
Jeffrey Patterson
John Cagliostro
Ellen Urrutia
Dory Albert
Vito Minetti
Haidah Karkhanech
Fari Moazeni
Mahbouba Moazeni
Yu Fen
Hion Ng
Soo Eng
Robert Yager
Rafik Buva
Danny Hui
Sherman Fan
Robert Hsiau
Kikyun Jeo
Devendra Singh
Mayor Lo closed the public hearing.
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MILLER/CAPPELLO MOVED TO CONTINUE THE HEARING TO MARCH 15,
2017 AND DIRECTED STAFF TO: HELP CONNECT WEED ABATEMENT
PROGRAM STAFF WITH PROPERTY OWNERS WHO FEEL THEY SHOULD
NOT BE ON THE LIST; SEND A LETTER TO PROPERTY OWNERS ON THE
LIST WITH INFORMATION ABOUT HOW TO REQUEST BEING REMOVED
FROM THE WEED ABATEMENT PROGRAM LIST; WORK WITH WEED
ABATEMENT PROGRAM AND COUNTY FIRE STAFF TO CREATE COMMON
MESSAGING AND OUTREACH MATERIAL; SEND NOTICES TO EVERYONE
ON THE WEED AND BRUSH ABATEMENT LISTS PRIOR TO HEARINGS HELD
BY THE CITY; AND TO ESTABLISH A COMMUNICATION PLAN FOR THE
WEED AND BRUSH ABATEMENT PROGRAMS EXPLAINING REQUIREMENTS
AND THE PROGRAM PROCESSES THAT INCLUDES DETAILS ABOUT HOW
TO REQUEST REMOVAL FROM THE PROGRAMS. MOTION PASSED. AYES,
LO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: MILLER. ABSENT: BERNALD.
The City Council took a 5 minute recess at 10:27 p.m.
3.OLD BUSINESS
None
4.NEW BUSINESS
4.1. 2017 America in Bloom Program
Recommended Action:
Approve funding for the 2017 America in Bloom Program and authorize an allocation of
$17,000 from the City Council Discretionary Fund in the Fiscal Year 2016/17 Budget.
John Cherbone, Public Works Director, presented the staff report.
Mayor Lo invited public comment.
Jill Hunter
MILLER/CAPPELLO MOVED TO APPROVE FUNDING FOR THE 2017 AMERICA
IN BLOOM PROGRAM AND AUTHORIZE AN ALLOCATION OF $17,000 FROM
THE CITY COUNCIL DISCRETIONARY FUND IN THE FISCAL YEAR 2016/17
BUDGET. MOTION PASSED. AYES, LO, CAPPELLO, MILLER, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: BERNALD.
4.2. Adoption of City Council Assignments – Finance Committee
Recommended Action:
Approve the resolution amending the City Council assignments.
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Crystal Bothelio, City Clerk/Asst. to the City Manager, presented the staff report on this
item.
Mayor Lo invited public comment.
No one requested to speak.
RESOLUTION NO. 17-004
CAPPELLO/KUMAR MOVED TO APPROVE THE RESOLUTION AMENDING
CITY COUNCIL ASSIGNMENTS WITH COUNCIL MEMBER MILLER AS
PRIMARY MEMBER OF FINANCE COMMITTEE AND MAYOR LO AS
SECONDARY MEMBER. MOTION PASSED. AYES, LO, CAPPELLO, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: BERNALD.
CITY COUNCIL ANNOUNCEMENTS
After concluding Item 4.2, the City Council returned to City Council Announcements.
Council Member Kumar announced that the Saratoga Village Development Council
(SVDC) is once again having school children create Love Notes, which are displayed in
Village business windows. Free weekly Sunday classes are back in the Joan Pisani
Community Center, including Coders Club, Yoga, and Bollywood Fitness.
Mayor Lo spoke on the Neighborhood Watch grants that are available with more
information available on City’s website.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee –Hakone Chinese New Year Celebration is
on February 19. At an upcoming meeting, the Board will discuss revisions to the bylaws.
KSAR Community Access TV Board – the Board is in process of making improvements to their
website and purchased equipment for studio audio upgrades.
Vice Mayor Mary-Lynne Bernald
No report
Council Member Manny Cappello
Cities Association of Santa Clara County –at the meeting last week, the CPUC letter was
approved unanimously.
Cities Association of Santa Clara County-Selection Committee – Council Member Cappello
attended on behalf of Vice Mayor Bernald. There were 11 appointments to various regional
boards. Vice Mayor Bernald was appointed as the West Valley cities representative to the
Recycling and Waste Reduction Commission.
17
Saratoga Area Senior Coordinating Council (SASCC) –the Age Friendly committee on January
17. Some Parks & Recreation Commissioners attended and put forward the idea of videotaping
parks so that people unable to access the parks could still enjoy them.
Council Member Howard Miller
America in Bloom Committee –the Committee met yesterday to discuss the America in Bloom
item on tonight’s meeting. Also have a meeting tomorrow.
Saratoga Ministerial Association –Council Member Miller has a conflict with the next
scheduled meeting, as does Mayor Lo – the alternate. Council Member Cappello will attend.
Silicon Valley Clean Energy Authority Board of Directors –postcards to residents will be going
out next week around January 23. Customers will receive 4 notices in total. If residents do
nothing, they become part of SiliconValley Clean Energy, which should be providing cheaper
energy than PG&E.
VTA State Route 85 Corridor Policy Advisory Board – Council Member Miller announced he
was appointed as Chair with John McAllister as Vice Chair. VTA recently changed its logo.
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga –there is a meeting next week to
discuss collaborative projects.
Santa Clara Valley Water District Commission –the Commission and Board both meet next
week. With the City Manager’s help, Council Member Kumar is creating a letter to send to both
bodies to recommend removal of 20% drought conservation requirement.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 11:28 P.M. MOTION
PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: BERNALD.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk
City of Saratoga
18
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
1/17/2017 Period 7
1/24/2017 Period 7
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for $20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
1/17/17 132441 132487 47 157,370.13 01/17/17 01/10/17 132440
1/24/17 132488 132542 55 658,009.94 01/24/17 01/17/17 132487
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
01/17/17 132478 PW 38,500.00
01/24/17 132497 Rsk Mgmnt 37,060.95
01/24/17 132517 PS 431,347.75
01/24/17 132519 CDD 33,150.00
01/24/17 132529 Legal 39,119.29
Accounts Payable checks voided during this time period:
AP Date Check #Amount
01/17/17 132454 Void check 34.46
01/17/17 132472 Void check 19.35
09/13/16 131673 Re-issue 810.00
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
General
General
Bond Release
SCC Office of the Sheriff
Fund Purpose
Legal Services
General
General
Law Enforcement
Workers CompWorker's Comp
Bond Release
Our Lady of Fatima Villa
Shute Mihaly & Weinberger
Timespace Square, LLC
Comp Risk Pool/ABAG
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:Finance & Administrative Services
PREPARED BY:
Ending
Check #Type of Checks Date Starting Check #
Accounts Payable
Accounts Payable
Issued to
Shawn Gardner
Javier Alcazar
Reason Status
Mileage not reimburseable
Never received checkPacific Display, Inc.
Mileage not reimburseable
Prior Check Register
Checks
Released
Total
Checks Amount
19
20
21
22
23
24
25
26
27
28
29
30
SARATOGA CITY COUNCIL
MEETING DATE: February 1, 2017
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended December 31, 2016
RECOMMENDED ACTION:
Review and accept the amended Treasurer’s Report for the month ended December 31, 2016.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of December 31, 2016, the City had $540,876 in cash deposit at Comerica bank, and $18,142,607 on
deposit with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that
effective July 1, 2016: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash
from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of
December 31, 2016 is $18,683,483 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of December 31, 2016, the City’s
financial position (Assets $19.5M, Liabilities $2.6M and Fund Equity $16.9M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 540,876$
Deposit with LAIF 18,142,607$
Total Unrestricted Cash 18,683,483$
Cash Summary
31
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
+
Total Unrestricted Cash 18,683,483$
Plus: Assets 851,745
Less: Liabilities (2,560,957)
Ending Fund Balance 16,974,271$
Adjusting Cash to Ending Fund Balance
32
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
Fund Description
Fund
Balance
7/1/16
Increase/
(Decrease)
Jul-Nov
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
12/31/16
General Fund
Restricted Fund Balances:
Environmental Services Reserve 313,182 - - - - - 313,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - 210,000 790,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 1,472,408 - - - - 1,410,648 61,760
Facility Reserve 1,200,000 - - - - - 1,200,000
Carryforwards Reserve - - - - - - -
Unassigned Fund Balances:-
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 2,250,000 - - - - - 2,250,000
Development Services Reserve 719,562 - - - - - 719,562
Compensated Absences Reserve 209,937 - - - - - 209,937
Other Unassigned Fund Balance Reserve (Pre YE distribution 2,475,531 (3,458,650) 3,068,322 1,216,496 - - 868,707
General Fund Total 10,640,620 (3,458,650) 3,068,322 1,216,496 - 1,620,648 7,413,148
Special Revenue
Landscape/Lighting Districts 1,005,796 (137,419) 61,742 27,021 - - 903,098
Capital Project
Street Projects 1,559,080 (432,232) 29,275 197,566 1,305,000 - 2,263,557
Park and Trail Projects 471,639 (13,925) - 10,263 98,000 23,000 522,450
Facility Projects 245,639 (2,285) 5,000 - 190,648 - 439,002
Administrative Projects 667,699 (10,408) 3,059 2,741 167,394 117,394 707,609
Tree Fund Projects 94,100 (2,283) 300 5,982 - - 86,135
Park In-Lieu Fees Projects 495,465 (4,404) - - - - 491,061
CIP Grant Street Projects 25,310 (8,069) - - - - 17,241
CIP Grant Park & Trail Projects 21,206 - - 2,410 - - 18,796
CIP Grant Administrative Projects - (14,934) - 1,903 - - (16,837)
Gas Tax Fund Projects 1,135,927 (393,392) 50,270 39,423 - - 753,383
CIP Fund Total 4,716,065 (881,932) 87,904 260,288 1,761,042 140,394 5,282,397
Debt Service
Library Bond 922,952 (656,259) 2,683 - - - 269,376
Internal Service Fund
Liability/Risk Management 376,488 (16,156) - 6,629 - - 353,703
Workers Compensation 304,401 (2,852) - 2,117 - - 299,432
Office Support Fund 96,172 6,000 495 674 - - 101,994
Information Technology Services 274,223 55,948 499 27,256 - - 303,414
Equipment Maintenance 165,949 38,848 - 10,922 - - 193,875
Building Maintenance 370,717 100,389 615 47,427 - - 424,294
Equipment Replacement 611,708 58,708 - (2,804) - - 673,220
Technology Replacement 274,339 52,911 - - - - 327,250
Building FFE Replacement 339,222 89,855 - - - - 429,077
Total City 20,098,652 (4,750,608) 3,222,258 1,596,025 1,761,042 1,761,042 16,974,271
33
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
CIP Funds/Projects
Fund Balance
7/1/16
Increase/
(Decrease)
Jul-Nov
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
12/31/16
Street Projects
Annual Road Improvements 630,647 (301,753) 29,275 157,607 550,000 - 750,562
Roadway Safety & Traffic Calming 51,574 (34,950) - 609 50,000 - 66,015
Highway 9 Safety Project - Phase IV 120,149 (7,052) - - - - 113,097
Beaumont Traffic Circle 30,000 - - - - - 30,000
Village LED Streetlights 4,835 - - - - - 4,835
Annual Infrastructure Maintenance& Repair 88,517 (69,150) - 39,350 200,000 - 180,017
Village Pedestrian Improvements - Phase II 18,424 - - - 105,000 - 123,424
EL Camino Grande SD Pump 142,988 - - - - - 142,988
Storm Drain Capture Device 30,000 - - - - - 30,000
Wildcat Creek Outfall 40,000 - - - - - 40,000
Fourth Street Bridge Widening 100,000 - - - - - 100,000
Quito Road Bridge Replacement 157,830 - - - - - 157,830
Quito Road Bridge - ROW ACQ 45,373 (419) - - - - 44,953
Damon Lane Retaining Wall - - - - 190,000 - 190,000
Bainter Ave Retaining Wall - (18,908) - - 210,000 - 191,092
Underground Project 98,744 - - - - - 98,744
Total Street Projects 1,559,080 (432,232) 29,275 197,566 1,305,000 - 2,263,557
Parks & Trails Projects
Park/Trail Repairs 618 - - - - - 618
Sustainable Landscaping 72,160 (6,004) - 3,603 - - 62,554
Magical Bridge Playground - - - - 32,000 - 32,000
Hakone Gardens Miscellaneous Improvements 96,548 (7,922) - - - 23,000 65,626
Hakone Gardens Infrastructure Improvements 122,435 - - - - - 122,435
Hakone Gardens Koi Pond Improvements - - - - 66,000 - 66,000
Saratoga to Sea Trail - Construction 100,000 - - - - - 100,000
Joe's Trail at Saratoga/De Anza 33,997 - - - - - 33,997
Guava/Fredericksburg Entrance 45,880 - - 6,661 - - 39,219
Total Parks & Trails Projects 471,639 (13,925) - 10,263 98,000 23,000 522,450
Facility Projects
Security Locks 23,375 - - - - - 23,375
CIP Facility Building Improvement - (1,130) - - 70,648 - 69,518
ENG/CDD Window Replacement 2,238 (228) - - - - 2,010
Civic Theater Improvements 90,660 3,974 - - - - 94,634
CC/SC Panel Upgrade - - - - 120,000 - 120,000
SPCC Furniture & Fixtures 13,896 - - - - - 13,896
Library Building Exterior Maintenance Projects 15,470 (4,900) 5,000 - - - 15,570
Library - EV FC Station 100,000 - - - - - 100,000
Total Facility Projects 245,639 (2,285) 5,000 - 190,648 - 439,002
Administrative and Technology Projects
COMB Document Imaging Project 43,973 (10,097) - - - - 33,876
City Website/Intranet 69,409 - - - 15,000 - 84,409
Development Technology 44,113 14,099 3,009 - - - 61,221
Trak-It Software Upgrade 42,733 (8,650) - - - - 34,083
LLD Initiation Match Program 24,000 - - - - - 24,000
Horseshoe Beautification 25,000 - - - - - 25,000
Citywide Transportation Needs Assessment - (3,600) 50 1,950 50,000 - 44,500
General Plan Update 200,000 - - - - 52,394 147,606
Village Façade Program 15,751 - - - - - 15,751
Village Specific Plan Update 47,606 (2,160) - 791 52,394 - 97,049
Wildfire Protection Plan 25,000 - - - - 25,000 -
Risk Management Project Funding 90,115 - - - 50,000 - 140,115
CIP ADMIN - UNALLOCATED 40,000 - - - - 40,000 -
Total Administrative and Technology Projects 667,699 (10,408) 3,059 2,741 167,394 117,394 707,609
34
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
CIP Funds/Projects
Fund Balance
7/1/16
Increase/
(Decrease)
Jul-Nov
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
12/31/16
Tree Fund Projects
Citywide Tree Planting Program 70,850 (2,408) 300 5,982 - - 62,760
Tree Dedication Program 21,500 125 - - - - 21,625
SMSCF Tree Donation Program 1,750 - - - - - 1,750
Total Tree Fund Projects 94,100 (2,283) 300 5,982 - - 86,135
CIP Grant Street Projects
Highway 9 - Phase IV - (4,833) - - - - (4,833)
Prospect/Saratoga Median Improvement (40) - - - - - (40)
Citywide Signal Upgrade II (965) - - - - - (965)
Saratoga Ave Sidewalk 26,316 - - - - - 26,316
Quito Road Bridge - ROW ACQ - (3,237) - - - - (3,237)
Total CIP Grant Street Projects 25,310 (8,069) - - - - 17,241
CIP Grant Park & Trail Projects
AB8939 Beverage Container Grant Funding 8,397 - - 2,410 - - 5,987
Joe's Trail at Saratoga/De Anza 12,809 - - - - - 12,809
Total CIP Grant Park & Trail Projects 21,206 - - 2,410 - - 18,796
CIP Grant Facility Projects - - - - - -
SC - Restroom ADA Upgrade - (14,934) - 1,903 - - (16,837)
Total CIP Grant Facility Projects - (14,934) - 1,903 - - (16,837)
Park In-Lieu Fees Projects
Magical Bridge Playground - - - - 128,000 - 128,000
Quarry Park ADA Access - (5,304) - - 250,000 - 244,696
Unallocated Park Fees 495,465 900 - - (378,000) - 118,365
Total park In-Lieu Fees Projects 495,465 (4,404) - - - - 491,061
Gas Tax Fund Projects
Annual Roadway Improvements 572,850 (325,313) 50,270 4,066 - - 293,740
Prospect/Saratoga Median Improvements 395,244 (68,079) - 35,356 - - 291,809
Citywide Signal Upgrade II 99,759 - - - - - 99,759
Quito Road & Paseo Olivos Storm Drain 40,000 - - - - - 40,000
Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,135,927 (393,392) 50,270 39,423 - - 753,383
Total CIP Funds 4,716,065 (881,932) 87,904 260,288 1,761,042 140,394 5,282,397
35
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
36
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
Quarterly Apportionment Rates
Local Agency Investment Fund
37
SARATOGA CITY COUNCIL
MEETING DATE:February 1st, 2017
DEPARTMENT:Public Works Department
PREPARED BY:Iveta Harvancik, Senior Engineer
SUBJECT:Highway 9 Improvements Phase IV Project –Appropriation of Additional Funds
RECOMMENDED ACTION:
Approve a budget resolution to appropriate $49,684 in additional funds for the Highway 9
Improvements Phase IV Project.
BACKGROUND:
The City has a cooperative agreement with Monte Sereno for the Highway 9 Improvements
Phase IV Project.Per this cooperative agreement, Monte Sereno will pay its share of the local
match of the Construction Project and Construction Management costs.
In December 2016 City Council awarded Contracts for Construction and Construction
Management for the Highway 9 Improvements Phase IV Project. A budget resolution is needed
to appropriate the expected funds from Monte Sereno for its share of the local match costs.
It is therefore recommended that City Council approve the attached Budget Resolution to
appropriate the additional funds from Monte Sereno for the Highway 9 Improvements Phase IV
Project.
FISCAL STATEMENT:
The Budget for the project will be adjusted to reflect the additional revenue and
expenditure of $49,684 of local match funds from Monte Sereno.
ATTACHMENTS:
Attachment A –Budget Resolution
38
RESOLUTION NO.__________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
TO APPROPRIATE ADDITIONAL FUNDS FOR THE HIGHWAY 9 IMPROVEMENTS
PROJECT PHASE IV
WHEREAS, the City Council desires continuation of the safety improvements on Highway 9 by the
initiation and completion of Phase IV of the Project;
WHEREAS, additional Local Match funds are necessary for the construction contract and related costs
for the Project;
WHEREAS, such funds are available from the local match share for construction costs from Monte
Sereno;
WHEREAS, it is necessary to appropriate the additional funds to the Highway 9 Improvements Project
Phase IV by adjustments to the Fiscal Year 2016/2017 budget as follows:
Account Description Account Amount
To appropriate Revenue and Expense for Highway 9 Improvements Project Phase IV:
Increase Revenuefor Hwy 9 Improvements Project Phase IV 411.9122-005.49999 $ 49,684
Increase Expenditure Hwy 9 Improvement Project Phase IV 411.9122-005.81142 $ 49,684
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby
approves the above adjustments to the Fiscal Year 2016/17 CIP Budget.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at
a regular meeting of the Saratoga City Council held on 1st day of February, 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________
Emily Lo
City of Saratoga
Attest:
_______________________
Crystal Bothelio,
City Clerk
39
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Resolution of Support for Senate Bill 65
RECOMMENDED ACTION:
Approve the resolution of support for SB 65.
BACKGROUND:
Mayor Lo has approved the placement of this item on the Council agenda at the request of
Assemblymember Low’s Office. Coauthored by Assemblymember Even Low and State Senator
Jerry Hill, SB 65 would make changes to laws related to operating a vehicle under the influence.
Currently, existing law identifies operating a motor vehicle while drinking alcohol as an
infraction. If adopted, SB 65 would make operating a vehicle, boat, or aircraft while drinking
alcohol either an infraction or misdemeanor. Additionally, the bill would make operating any
type of vehicle while smoking or ingesting marijuana products punishable as an infraction or
misdemeanor.
ATTACHMENTS:
Attachment A –Resolution of Support for SB 65
Attachment B –SB 65 Text
40
RESOLUTION NO. 17-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
IN SUPPORT OF SENATE BILL 65
WHEREAS, current California law makes driving a vehicle punishable as an infraction;
and
WHEREAS, Senate Bill (SB) 65 would expand current law to make operating a boat,
vessel, aircraft or motor vehicle while drinking alcohol or smoking or ingesting a marijuana
product punishable as an infraction or misdemeanor; and
WHEREAS, according to the Centers for Disease Control, more than 10,000 people
were killed in crashes involving a drink driver in California between 2003 and 2012; and
WHEREAS, the California DMV has reported an increase in both alcohol-involved and
drug-involved crash fatalities in 2012 and 2013; and
WHEREAS, SB 65 would strengthen laws prohibiting consumption of alcoholic
beverages while operating a vehicle and make it illegal to smoke or ingest marijuana while
driving.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does
hereby support SB 65 and urges the California State Legislature and the Governor of California
to sign this bill into law.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 1
st day of February 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Emily Lo, Mayor
ATTEST:
DATE:
Crystal Bothelio, City Clerk
41
SENATE BILL No. 65
Introduced by Senator Hill
(Principal coauthor: Assembly Member Low)
December 29, 2016
An act to amend Section 23220 of, and to add Section 23219 to, the
Vehicle Code, relating to vehicles.
legislative counsel’s digest
SB 65, as introduced, Hill. Vehicles: alcohol and marijuana: penalties.
Existing law makes it an infraction to drink any alcoholic beverage
while driving a motor vehicle upon any highway or on other specified
lands.
This bill would instead make driving or operating a vehicle upon any
highway or specified lands, or driving or operating a boat, vessel, or
aircraft while drinking any alcoholic beverage, punishable as either an
infraction or a misdemeanor. The bill would also make driving or
operating a vehicle, boat, vessel, or aircraft while smoking or ingesting
marijuana or marijuana products an offense punishable as an infraction
or a misdemeanor. The bill would authorize a court to order a defendant
to attend drug or alcohol education and counseling classes in addition
to those penalties.
By creating new crimes, this bill would impose a state-mandated local
program.
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this act
for a specified reason.
Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: yes.
99
42
The people of the State of California do enact as follows:
line 1 SECTION 1. Section 23219 is added to the Vehicle Code, to
line 2 read:
line 3 23219. (a) A person shall not drive or operate a vehicle, boat,
line 4 vessel, or aircraft while smoking or ingesting marijuana or
line 5 marijuana products.
line 6 (b) (1) A violation of subdivision (a) may be punished as an
line 7 infraction or a misdemeanor.
line 8 (2) The court may order a defendant convicted of a misdemeanor
line 9 and sentenced to a term of imprisonment in a county jail to be
line 10 imprisoned on days other than days of regular employment for the
line 11 defendant, as determined by the court.
line 12 (c) In addition to the penalties specified in subdivision (b), the
line 13 court may, in its discretion, order the defendant to attend drug
line 14 education and counseling classes.
line 15 SEC. 2. Section 23220 of the Vehicle Code is amended to read:
line 16 23220. (a) No person shall A person shall not drink any
line 17 alcoholic beverage while driving a motor or operating a boat,
line 18 vessel, or aircraft, or while driving or operating a vehicle upon
line 19 any highway or on any lands described in subdivision (b).
line 20 (b) As used in subdivision (a), “lands” means those lands to
line 21 which the Chappie-Z’berg Off-Highway Motor Vehicle Law of
line 22 1971 (Division 16.5 (commencing with Section 38000)) applies
line 23 as to off-highway motor vehicles, as described in Section 38001.
line 24 (c) (1) A violation of subdivision (a) may be punished as an
line 25 infraction or a misdemeanor.
line 26 (2) The court may order a defendant convicted of a misdemeanor
line 27 and sentenced to a term of imprisonment in a county jail to be
line 28 imprisoned on days other than days of regular employment for the
line 29 defendant, as determined by the court.
line 30 (d) In addition to the penalties specified in subdivision (b), the
line 31 court may, in its discretion, order the defendant to attend alcohol
line 32 education and counseling classes.
line 33 SEC. 3. No reimbursement is required by this act pursuant to
line 34 Section 6 of Article XIII B of the California Constitution because
line 35 the only costs that may be incurred by a local agency or school
line 36 district will be incurred because this act creates a new crime or
line 37 infraction, eliminates a crime or infraction, or changes the penalty
line 38 for a crime or infraction, within the meaning of Section 17556 of
99
— 2 —SB 65
43
line 1 the Government Code, or changes the definition of a crime within
line 2 the meaning of Section 6 of Article XIII B of the California
line 3 Constitution.
O
99
SB 65— 3 —
44
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Lauren Pettipiece, Administrative Analyst I
SUBJECT:Community Event Grant Program Application
RECOMMENDED ACTION:
Review Community Event Grant Program application for this fiscal year and provide direction.
BACKGROUND:
The City Council typically considers Community Event Grant Program funding requests during a
formal application period between January and March. Although the majority of applications are
brought to the Council during that time, individual applicants are allowed to come before the
Council for consideration any time throughout the year. In March of 2016, the City Council
allocated $35,000 to the Community Event Grant Program for Fiscal Year (FY)2016/17, with
$42,000 awarded to 15 events after applications were received.
On January 20, 2017, staff received an application for the Shushan County Fair hosted by
Congregation Beth David on March 12, 2017.The request is for $1,000 and the total cost of the
event is estimated at $5,225. The full application is included in Attachment A. The applicant has
not applied for or received funding previously. The applicant has been encouraged to attend the
February 1, 2017 Council meeting to answer any questions regarding their application.The event
does meet the two basic criteria to be considered for grant funding: A) events must be held in
Saratoga,and B) events must be open to the public.
All allocated funding was awarded for the FY 2016/17 Community Event Grant Program. Not all
reimbursement requests have been received yet, so it is possible that there will be unused funds
come the end of the Fiscal Year.
ATTACHMENTS:
Attachment A –Congregation Beth David Shushan County Fair Grant Application
45
City of Saratoga
Community Event Grant Application
SUMMARY OF EVENT
Event Name:
Event Date: Event Hours:
Event Location:
Grant Request: Total Event Cost:
CONTACT FOR GRANT APPLICATION
Contact Name:
Title:
Organization:
Address:
Phone: Email:
ABOUT THE EVENT
Event Description:
Estimated
Attendance: One Time Event Annual Event
Funding Amount Received from City in
Past:
Other Funding Sources:
Include source & amount
Event Promotion Plan:
Advertising & marketing
Prior Event Organizing Experience:
Describe the experience of the event
coordinator and the organization
requesting funds
Building Community:
How will your event build a
sense of community?
Shushan County Fair ( Shushan was the city in Persia in which the Esther story takes place)
11:00 am - 3:00 pm
19700 Prospect Rd. Saratoga CA 95070
$5,225
Rabbi Leslie Alexander
Rabbi Of Community Engagement and Outreach
Congregation Beth David
19700 Prospect Rd. Saratoga CA 95070
alexander@beth-david.org
See attached
$0
This event has no direct funding sources. All contributions are "in kind".
See attached!
Congregation Beth David has extensive experience with presenting
well planned and coordinated large events both formal and informal.
The professionals involved with volunteers on this event are Rabbi
Leslie Alexander; Rabbi of Community Engagement and Outreach
and Andrea Ammerman; Program and Membership Associate.!
!Congregation Beth David just dedicated its new synagogue building and we
hope to reach out to the entire Saratoga community and invite them to
experience not only our newly built home, but to share aspects of our
community’s culture at a time of a happy Jewish holiday. Our neighbors will
be able to not only enjoy the "Shushan County Fair", but learn more about
Jewish heritage in the Silicon Valley.
3/12/17
$1,000
408-257-3333
375 See Attached
46
EVENT BUDGET: Please attach an itemized list of event expenses. Identify the items you are requesting grant
funding for. /ĨŶĞĞĚĞĚ͕ attach additional sheets to answer application questions.
SUBMIT TO:
>ĂƵƌĞŶWĞƚƚŝƉŝĞĐĞ ~ City of Saratoga
13777 Fruitvale Avenue, Saratoga, CA 95070
Office: (408) 868-1275 ~ Fax: (408) 867-8559
Email: ůƉĞƚƚŝƉŝĞĐĞ@saratoga.ca.us
INDEMNIFICATION AND INSURANCE AGREEMENT
Applicant hereby agrees, on behalf of itself and its successors and assigns, to indemnify, defend and hold the City of
Saratoga, its officers, officials, agents, employees, boards, commissions, and volunteers free and harmless from and
against any and all claims, demands, causes of action, damages, liabilities, costs of expenses (including the cost of
attorney’s fees for defending any action brought against the City or any of its, officers, officials, agents, employees,
boards, commissions, and volunteers), arising out of or in any manner relating to any form of loss, injury, or damage
sustained by Applicant or any person in connection with or in any way relating to the event described above.
Applicant further agrees that as a condition of receiving funding from the City applicant will have in effect in
connection with the event liability insurance coverage in the amount of at least $1 million. The insurance coverage
will name the City of Saratoga, its officers, officials, employees, agents and volunteers as additional insured. Applicant
must provide a “Certificate of Insurance” with “Additional Insured Endorsement” to the City prior to holding the event
described above.
Applicant Name Applicant Signature Date
Rabbi Leslie Alexander 1-20-17
47
Event Description: The Jewish holiday of Purim includes a tradition of creating a carnival. Generally these have been rather small events that provide fun for the synagogue’s children. This year, Beth David has decided to expand the experience for the whole community, by offering a game midway with prizes, 5 inflatable rides including a 20 foot slide, a full petting zoo, entertainment by several musicians, an exhibition hall with craft and interactive demonstrations featuring Jewish cultural explanations of traditions and holidays. There will be contests and craft vendors, communal organization booths and food provided by the synagogue that highlight the cultural traditions of the holiday. In addition, there will be a “white elephant” sale and a used book sale. Participants will have the opportunity to taste some classic Purim treats.
Attendance: 425 for this 1st year expanded event, anticipate subsequent year 20% increase in attendance.
Event Promotion Plan:
Ad in JValley News (Jewish Community Newspaper), Out and About magazine (Found in grocery stores and other public spaces), posters on public bulletin boards (i.e.Starbucks), banner at Saratoga intersection, flyers distributed to community organizations (Saratoga ministerial organization), internal Congregation Beth David advertising, Facebook, online community calendars for family events.
48
Expenses
"Pony Up": Petting Zoo $500
Materials for game construction $400
Bali Baly Jump:
Inflatables,Cotton Candy,
Snowcone machine $1,500
Prizes $350
Games refurbishment $350
Virtual Reality Game $350
Entertainment $500
Decorations $150
Advertising and printing $1,125
Total $5,225
49
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Use of Public Right of Way for Surveillance Cameras
RECOMMENDED ACTION:
Accept staff report and provide direction to staff.
BACKGROUND:
At its September 21, 2016 meeting the City Council directed staff to report on private security
cameras on the public right of way through encroachment permits. Staff has reviewed the matter
and determined that private security cameras are permitted in the public right of way pursuant to
an encroachment permit. Data from those cameras would be the property of the owner of the
camera and not the City and, unless for some reason provided to the City, would not be subject to
public disclosure under the Public Records Act. As discussed below, in order to avoid a
proliferation of cameras and to ensure the data is used in a manner that is respectful of residents’
privacy interests, staff plans to issue permits only to bona fide homeowners’ associations that
agree to use the data only for security purposes.
DISCUSSION
The City Code provides authority for the City to allow use of the public right of way for private
security cameras. The Code gives the Director of Public Works discretion to approve or deny
private use of public rights of way. Use is authorized by an encroachment permit. Under
Article 10-20 (Encroachments) of the Code, any “structure, object or improvement…placed,
erected or constructed, either in, under or over any public street” must be approved by the City.
The Public Works Department issues encroachment permits, and is tasked with establishing
standards for encroachments.
The Code provides that encroachment permits are not a matter of right and may be denied for
any reason. Applicants must execute indemnification agreements with the City and may be
required to obtain liability insurance. The City may impose conditions in addition to those
specifically required under the Code, as needed to insure proper installation, completion and
maintenance of the encroachment and the protection of the public health, safety and welfare.
50
Finally, in contrast to land use approvals for use of private property, encroachment permits are
revocable licenses which may be revoked at any time on ten days’ written notice from the City.
Some residents have expressed concern that data from security cameras could be considered a
public record subject to the disclosure requirements of the Public Records Act. The Public
Records Act, however, applies only to records that are “prepared, owned, used, or retained by
any state or local agency…” (Government Code section 6252(e).). In the case of private
security cameras, the City would have no control over the images or other data and therefore
would not be preparing, owning, using, or retaining the data. Data proved to law enforcement in
connection with an investigation would be exempt from disclosure. (Government Code section
6254(f).) Under these circumstances the images and other data would not be subject to
disclosure under the Public Records Act
Although data from private security cameras is not a public record, staff recognizes that residents
may be concerned regarding the private use of information gathered from the public right of way.
In addition, residents may be concerned with the aesthetic impacts that could arise from a
proliferation of security cameras. Accordingly, pursuant to the discretion granted to staff under
the City Code, staff has developed the attached guidelines for review of applications for private
security cameras in the public right of way.
The guidelines include the following:
Applications must be from bona fide homeowners associations and cameras must be in
locations within the boundaries of the association. This will ensure that cameras are
placed only in locations where the residents subject to the greatest degree of surveillance
by the cameras are supportive of the installation.
The homeowners’ association must have a Board elected by association residents. This
will ensure that residents have a voice in connection with the placement and operation of
the cameras.
The applicant must agree that images and other data from the cameras will be used only
for security purposes. This will ensure that data is not made available to third parties for
commercial use or otherwise used for purposes unrelated to homeowner security.
As with images and data from security cameras on private property, images and data may
be provided to the Sherriff’s Department upon request in connection with any
investigation being conducted by the Department.
The design of the camera and related infrastructure should be compatible with the
surrounding environment to the extent practicable and otherwise avoid adverse impacts to
public heath and safety.
Staff has worked to keep the initial guidelines simple and straightforward. If issues arise in the
course of administering encroachment permit applications, staff will adjust the guidelines
accordingly.
ATTACHMENTS:
Attachment A -- Guidelines for Private Security Cameras in the Public Right of Way 51
Attachment A
City of Saratoga
Department of Public Works
Standards for Encroachment Permits for Private Security Cameras
In order to protect of the public health, safety and welfare, encroachment permits for private
security cameras in a public right of way shall comply with the following standards:
I. Only Homeowners’ Associations (“HOA”) meeting the following requirements may
receive encroachment permits for security cameras from the City of Saratoga (“City”):
The HOA must govern a common interest development which has recorded a declaration
containing a legal description of the common interest development, the name of the
HOA, and any restrictions on the use or enjoyment of any portion of the common interest
development that are intended to be enforceable equitable servitudes.
The HOA must have Articles of Incorporation which are filed with the California
Secretary of State identifying the HOA as an association formed to manage a common
interest development.
The HOA must have a board of directors (“Board”). The Board must be elected by a vote
of the HOA’s residents.
The HOA’s Board must hold regular meetings; members must be given four days
advance notice of the time and place of such meetings (except in the case of emergency
meetings). Minutes of board meetings must be made available to HOA members within
30 days of each meeting.
The HOA’s Board must pass a resolution at a regular board meeting adopting a security
policy that conforms to the requirements listed below.
II. Mandatory HOA security policies:
The HOA agrees to only make security images and other data available to residents of the
HOA eighteen years of age or older, with an exception for the Santa Clara County
Sherriff’s Office, as provided below.
All HOA residents seeking access to security images and other data must agree that the
data will be used only for home security purposes, and must additionally agree to not sell
the data, use it for a commercial purpose, or make it publically available.
The HOA agrees that security images and other data may be shared with the Santa Clara
County Sheriff's Office when requested in connection with an investigation.
The HOA must keep a record of who is provided access to security images and other data
and what particularly that person was given access to. The City shall be entitled to inspect
such records upon request to the HOA’s Board.
52
If any of these mandatory security policies are not complied with by a HOA Board or any
of its residents, the City retains the right to, at its discretion, revoke the HOA’s
encroachment permit and require that the HOA remove the previously-permitted security
camera at the HOA’s own cost.
846514.2
53
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:Community Development Department
PREPARED BY:Sandy L. Baily, Special Projects Manager
SUBJECT:Authorization for Points of Interest Markers
RECOMMENDED ACTION:
Adopt a resolution authorizing a process for establishing Points of Interest Markers on public
property or within a street right of way.
BACKGROUND:
In February 2016, the Heritage Preservation Commission (HPC)discussed their 2016/2017 work
plan with City Council. One of the items on the HPC’s work plan was to properly recognize
properties and heritage resources by installing markers. The Council directed the HPC to return
to Council with more developed information of the process and recognition proposed.
DISCUSSION:
Public Interest Markers are intended to commemorate events and places that are identified with
the City that are no longer in existence. Exhibit A of Attachment 1 outlines the proposed process
for reviewing markers candidates as recommended by the HPC and the City Attorney has
conducted a legal review of the HPC’s proposal.
To ensure that the City markers do not have any unintended consequences related to additional
permitting reviews or constraints that could be triggered by the California Environmental Quality
Act (CEQA) due to historic/cultural resources designation, the process has been written to: 1)
clarify that the marker is not identifying a heritage site, 2) does not signify a cultural or historic
resource,3) nor is it associated with a local historic or heritage resources inventory such as the
City’s Heritage Resources Inventory. The proposed marker is solely a Point of Interest and only
details facts about the City, events, or places.
To summarize the process, the text for each proposed marker shall be drafted, reviewed and edited
by the HPC and the Director of Community Development. The Director of Public Works is
responsible for recommending approval of the marker location in consultation with HPC and the
Director of Community Development. The final text, marker design and location shall be approved
by the City Council or its designee. 54
The markers would be placed on public property or within a street right of way, not on private
property. When located within a street right of way, the City will work with property owners to
discuss the location of the marker if it is proposed to be placed in front of their property. Two
examples of potential marker sites are on Saratoga Avenue to note the site of the Theater
Glade/Saratoga Inn and one of the past Blossom Festival sites.
FISCAL STATEMENT:
The marker costs are proposed to be funded out of the General Fund and would be included in
the Community Development budget that is reviewed and approved annually by the City
Council.
The estimated cost of a Point of Interest Marker is $2,000. If the two potential sites were
approved for a marker, the total cost would be $4,000.
Additional staff cost related to the program are considered minimal and would be absorbed in the
cost to staff the Heritage Preservation Commission.
ATTACHMENTS:
Attachment 1 – Resolution
55
Attachment 1
RESOLUTION No. ---
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING A PROCESS FOR ESTABLISHING
POINTS OF INTEREST MARKERS ON PUBLIC PROPERTY OR WITHIN
A STREET RIGHT OF WAY
WHEREAS,the City of Saratoga Heritage Preservation Commission was established by
the City Council in 1982 to assist and encourage the preservation of Saratoga heritage resources,
and
WHEREAS, the Heritage Preservation Commission presented to the City Council of
Saratoga at the February 17, 2016 Council Retreat a work plan item to consider a marker program
to increase the public knowledge, understanding and appreciation of the City’s past by
commemorating events and places that are identified with the region that are no longer in existence
WHEREAS, the City Council of Saratoga, at the February 17, 2016 Council Retreat,
directed the Heritage Preservation Commission to develop a process for the types of recognitions
proposed, and
WHEREAS, the City Council of Saratoga determined that a site marked as a Point of Interest does
not signify the site as a cultural or historical resource, is not identifying a heritage site nor is it to be
associated with the Saratoga’s Heritage Resources Inventory.
WHEREAS, the Heritage Preservation Commission recommends to the City Council that
the process for creating Point of Interest Markers as outlined in Exhibit A attached hereto be
adopted; and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
NOW THEREFORE, the City Council of the City of Saratoga hereby adopts the process
for creating Point of Interest Markers as outlined in Exhibit A.
56
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 1st day of
February 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Emily Lo, Mayor
Attest:
Crystal Bothelio, City Clerk
57
Page 1 of 2
Saratoga Roadside Point of Interest Markers
The purpose of the City of Saratoga’s Point of Interest Marker program is to increase the public
knowledge, understanding and appreciation of the City’s past by commemorating events and
places that are identified with the region that are no longer in existence. A site marked as a Point
of Interest under this program does not signify the site as a cultural or historical resource. The
Point of Interest Markers program is not associated with Saratoga’s Heritage Resources
Inventory. The Point of Interest marker is not identifying a heritage site. The text for each
proposed marker shall be drafted, reviewed and edited by the Heritage Preservation Commission
(HPC) and the Director of Community Development. The Director of Public Works is
responsible for recommending approval of the marker location in consultation with HPC and the
Director of Community Development. The final text, marker design and location shall be
approved by the City Council.
Procedure for Developing and Submitting a Point of Interest Marker and the Approval
Process
1. Research and Writing of the Point of Interest Marker Text. The HPC will research the
significance of the site. The text for each proposed marker shall be drafted, reviewed and edited
by the HPC and the Director of Community Development.
2. Suggest a Suitable Marker Location. The marker will be placed on public property or a street
right-of-way. The HPC and Directors of Community Development and Public Works will
evaluate the proposed location based on its association with the marker subject and safety. City
staff and the HPC will work with the property owner(s) to discuss the location if the marker is
proposed to be placed in front of their property.
3. Suggest a Design of the Marker. The HPC will work with the Director of Public Works in
designing and creating the marker which includes materials and colors. The design of the marker
will be based on the proposed location and the context of its surroundings.
4. Final Decision. The City Council will have final approval authority regarding whether or not
there should be a marker, and if so, will have final approval authority of the design, material,
colors, text, and location.
5. Manufacturing and Placement of the Marker. The Director of Public Works will contract for
the manufacture of the marker with the final approved text. The cost of the marker will be paid
through the HPC budget. The Public Works Department will be responsible for erecting and
maintaining the sign.
6. Public Announcement. HPC and the Director of Community Development will develop a
press release which will be approved by the City Manager’s Office.
58
Page 2 of 2
Placement of Point of Interest Markers
1. The marker shall be placed on a street right-of-way as near as possible to the site it marks.
2. Markers will not be placed on a curve or hill in such a place at which a slowing car could
cause a traffic hazard.
3. Markers will not be placed where they will impede pedestrian circulation.
4. Wherever possible the marker will be placed at a pull-off where an automobile will be able to
park completely off the traveled portion of the roadway.
5. The marker shall be located so that its post does not interfere with underground utilities.
December 5, 2016
59
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Formation of Public Safety Task Force
RECOMMENDED ACTION:
Provide direction to staff.
BACKGROUND:
Per direction from the City Council, this item has been placed on the City Council’s agenda to
provide the Council with the opportunity to discuss the possibility of forming a Public Safety Task
Force. To aid discussion and provide a starting point for consideration of a Task Force, Mayor
Emily Lo has provided a recommended purpose and membership for the City Council to consider.
Mayor Lo has proposed that the Task Force be formed for a limited term for the purpose of
planning a community public safety event to bring residents together, inform residents about public
safety resources available to them, create greater awareness of all aspects of public safety from
crime prevention to emergency planning, and to strengthen partnerships with first responders,
including the Sheriff’s Office and the Fire Department. This could include a Public Safety Day or
National Night Out featuring presentations, displays, and the opportunity to meet members of the
Sheriff’s Office and County Fire Department. At the conclusion of the event, the City Council
could consider terminating the Task Force or providing future assignments. Additionally, Mayor
Lo recommends that the Task Force be comprised of 5 members –each nominated by a member
of the City Council.
A Task Force that reports to and is comprised of members appointed by the City Council would
be subject to the Brown Act. Public Records Act, and Political Reform Act.Consequently,
meetings would need to be conducted and posted in accordance with the Brown Act and members
would need to file Form 700s with the City.
In addition to these State legal requirements, the City Council may also want to consider applying
City policies to the Task Force that City Commissions are subject to. These include guidelines in
the Council Norms for relationships with the City Council and Commissions, parliamentary
procedure, and rules of conduct at public meetings; E-Communications Policy; Meeting Length
60
Guidelines; Action Minutes Policy; Code of Ethics and Values; Expense Policy; and Donation
Policy.
Another consideration in creation of a Public Safety Task Force is the Council’s desired level of
staff involvement in the Task Force. Staffing will be necessary to ensure compliance with the
Brown Act and other standards that the City is subject to. Additional staff time may be warranted
depending on the duties of the Task Force and desired staff support for these duties.
61
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Asst. to the City Manager
SUBJECT:City Council Meeting Schedule
RECOMMENDED ACTION:
Provide direction to staff regarding the City Council’s 2017 meeting schedule.
BACKGROUND:
This item has been placed on the City Council agenda to provide the City Council with the
opportunity to consider a summer recess. With the exception of 2012, the Council has canceled
the last meeting in July and the first meeting in August since 2011.
ATTACHMENTS:
Attachment A –City Council Regular Meeting Calendar for 2017
62
Sunday
S M T W T F S S M T W T F S
1 1 2 3 4 5 6 7 29 30 31 1 2 3 4
2 8 9 10 11 12 13 14 5 6 7 8 9 10 11
3 15 16 17 18 19 20 21 12 13 14 15 16 17 18
4 22 23 24 25 26 27 28 19 20 21 22 23 24 25
5 29 30 31 1 2 3 4 26 27 28 1 2 3 4
6 5 6 7 8 9 10 11 5 6 7 8 9 10 11
S M T W T F S S M T W T F S
26 27 28 1 2 3 4 26 27 28 29 30 31 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 1 23 24 25 26 27 28 29
2 3 4 5 6 7 8 30 1 2 3 4 5 6
S M T W T F S S M T W T F S
1 30 1 2 3 4 5 6 28 29 30 31 1 2 3
2 7 8 9 10 11 12 13 4 5 6 7 8 9 10
3 14 15 16 17 18 19 20 11 12 13 14 15 16 17
4 21 22 23 24 25 26 27 18 19 20 21 22 23 24
5 28 29 30 31 1 2 3 25 26 27 28 29 30 1
6 4 5 6 7 8 9 10 2 3 4 5 6 7 8
S M T W T F S S M T W T F S
25 26 27 28 29 30 1 30 31 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19
16 17 18 19 20 21 22 20 21 22 23 24 25 26
23 24 25 26 27 28 29 27 28 29 30 31 1 2
30 31 1 2 3 4 5 3 4 5 6 7 8 9
S M T W T F S S M T W T F S
1 27 28 29 30 31 1 2 1 2 3 4 5 6 7
2 3 4 5 6 7 8 9 8 9 10 11 12 13 14
3 10 11 12 13 14 15 16 15 16 17 18 19 20 21
4 17 18 19 20 21 22 23 22 23 24 25 26 27 28
5 24 25 26 27 28 29 30 29 30 31 1 2 3 4
6 1 2 3 4 5 6 7 5 6 7 8 9 10 11
S M T W T F S S M T W T F S
29 30 31 1 2 3 4 26 27 28 29 30 1 2
5 6 7 8 9 10 11 3 4 5 6 7 8 9
12 13 14 15 16 17 18 10 11 12 13 14 15 16
19 20 21 22 23 24 25 17 18 19 20 21 22 23
26 27 28 29 30 1 2 24 25 26 27 28 29 30
3 4 5 6 7 8 9 31 1 2 3 4 5 6
Regular City Council Meeting
43070
JANUARY FEBRUARY
MARCH APRIL
42856 42887
42917 42948
2017
SEPTEMBER OCTOBER
NOVEMBER DECEMBER
42736 42767
42795 42826
MAY JUNE
JULY AUGUST
42979 43009
43040
63
SARATOGA CITY COUNCIL
MEETING DATE:February 1, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Asst. to the City Manager
SUBJECT:Adoption of City Council Assignments –Ministerial Association
RECOMMENDED ACTION:
Approve the resolution amending the City Council assignments.
BACKGROUND:
At the December 21, 2016 City Council Meeting, the City Council adopted an updated list of
City Council assignments for 2017.A conflict has arisen for the alternate for the Saratoga
Ministerial Association and new alternate needs to be selected.
ATTACHMENTS:
Attachment A –Resolution Amending City Council Assignments
Attachment B –City Council Assignments
64
RESOLUTION 17-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING CITY COUNCIL ASSIGNMENTS FOR CALENDAR YEAR 2017
WHEREAS, representatives from the City Council serve on various agencies and committees;
and
WHEREAS, the responsibility for representing the City Council should be shared by all
members; and
WHEREAS, the City Council annually reviews agency and committee assignments to update
and reassign members as needed; and
WHEREAS, the City Council established City Council Assignments for 2017 via Resolution 16-
080, but needs to assign a new Alternate to the Saratoga Ministerial Association; and
WHEREAS, this resolution amends the City Council Assignments as follows:
Assignment Council Member Alternate
Saratoga Ministerial Association Miller
NOW, THEREFORE,be it resolved that the City Council does hereby approve the amended City
Council assignments, attached to this resolution; and members of the Council hereby agree to their
appointments through December 2017 or until amended.
Attachments:
Exhibit A – Amended 2017 City Council Assignments
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 1
st day of February 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Emily Lo, Mayor
ATTEST:
DATE:
Crystal Bothelio, City Clerk
65
2017 SARATOGA CITY COUNCIL ASSIGNMENTS
Adopted via Resolution No. 17-__
Agency Assignments -Voting Council Member Alternate
Association of Bay Area Governments Bernald Kumar
Cities Association of Santa Clara County Cappello Bernald
Cities Association of Santa Clara County –Legislative Action
Committee
Bernald Cappello
Cities Association of Santa Clara County –Selection
Committee
Bernald Cappello
Hakone Foundation Board Bernald N/A
Hakone Foundation Board & Executive Committee Lo N/A
KSAR Community Access TV Board Lo Bernald
Santa Clara County Expressway Plan 2040 Policy Advisory
Board
Kumar N/A
Santa Clara County Housing and Community Development
(HCD) Council Committee
Cappello Bernald
Santa Clara County Library Joint Powers Authority Lo Kumar
Santa Clara Valley Water District Commission Kumar Miller
Saratoga Area Senior Coordinating Council (SASCC)Cappello Bernald
Silicon Valley Clean Energy Authority Board of Directors Miller Lo
Valley Transportation Authority (VTA) Policy Advisory
Committee
Miller Kumar
VTA State Route 85 Corridor Policy Advisory Board Miller Bernald
West Valley Mayors and Managers Association Lo Bernald
West Valley Sanitation District Cappello Bernald
West Valley Solid Waste Management Joint Powers
Authority
Bernald Lo
Liaison Assignments -Non-Voting Council Member Alternate
America in Bloom Committee Miller Kumar
Saratoga Chamber of Commerce & Destination Saratoga Kumar Lo
Saratoga Historical Foundation Bernald Lo
Saratoga Ministerial Association Miller
Saratoga Sister City Organization Kumar Bernald
Council Committee Assignments Council Member 2nd Council Member
Council Finance Committee Miller Lo
Public Art Committee Lo Bernald
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