HomeMy WebLinkAbout02-27-2017 City Council agenda packet
SARATOGA CITY COUNCIL
SPECIAL MEETING
FEBRUARY 27, 2017
5:30 PM COMMISSION WORK PLAN STUDY SESSION
Joan Pisani Community Center, Arts & Crafts Room | 19655 Allendale Avenue, Saratoga,
CA 95070
AGENDA ITEMS:
5:30 PM Heritage Preservation Commission
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction to
Commission on 2017 Work Plan.
6:15 PM Dinner Break
6:30 PM Library Commission
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction to
Commission on 2017 Work Plan.
7:15 PM Parks and Recreation Commission
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction to
Commission on 2017 Work Plan.
8:00 PM Traffic Safety Commission
Recommended Action:
Meet with Commission; discuss Commission priorities; and provide direction to
Commission on 2017 Work Plan.
ADJOURNMENT
Certificate of Posting of the Agenda, Distribution of Agenda Packet, & Compliance with Americans
with Disabilities Act
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on February 23, 2017 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Saratoga City Council Meeting Agenda - Page 1 of 2
Signed this 23rd day of February 2017 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of
the agenda are made available for public review at the office of the City Clerk at the time they are
distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-
35.104 ADA title II]
To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council
Saratoga City Council Meeting Agenda - Page 2 of 2
CITY OF SARATOGA
Memorandum
To:Mayor Lo & Members of the Saratoga City Council
From:Erwin Ordoñez , Community Development Director
Date:February 27, 2017
Subject:Heritage Preservation Commission Priorities and Work Plan
On November 15, 2016, the Heritage Preservation Commission (HPC) held their regularly scheduled
meeting. During the meeting, the HPC discussed and upcoming 2017/2018 work plan.
Below are line items the HPC would like to continue to work on:
Village Design Guidelines –Work on Village Design Guidelines as directed by the City
Council.
Increase the Heritage Resource Inventory –Continue our duty as HPC commissioners to
recommend and add residences, commercial structures, districts, and lanes onto the
Heritage Resource Inventory.
Heritage Tree Inventory –Continue to update the Heritage Tree Inventory.
Plaques/Point of Interest Markers –In an effort to properly recognize heritage resources
and properties of special interest in our City, the HPC would like to continue providing
plaques to designated Landmark sites and reinstate awarding plaques to sites that contain
designated Heritage Trees.Based on Councils recent action regarding the implementation of
a Point of Interest Marker Program, the HPC would like to commence the process for
recommending to Council special sites that warrant a Point of Interest marker.
Pamphlets –Prepare informational pamphlets. These pamphlets will be distributed to
residents and members of the public to increase awareness of Heritage Preservation.
Continuing Education –The City of Saratoga is a Certified Local Government (CLG)
recognized by the State of California Office of Preservation (OHP). The CLG requires that all
commissioners receive annual training in Historic Preservation.
3
Current Commission Membership:
Name Term Ending Eligible for Reappointment
Larry Schuck 12/31/2017 Yes
Annette Stransky 12/31/2017 Yes
Paula Cappello 12/31/2018 No
Rina Shah 12/31/2018 Yes
Marilyn Marchetti 12/31/2019 No
Jo Rainie Rogers 12/31/2020 Yes
Alexandra Nugent 12/31/2020 No
Commission Duties/Purpose:
City Code Section 13-10.040 - Powers and duties.
The Heritage Commission shall be advisory only to the City Council, the Planning Commission and
the agencies and departments of the City, and shall establish liaison and work in conjunction with
such authorities to implement the purposes of this Chapter. The Heritage Commission shall have the
following powers and duties:
(a) Conduct, or cause to be conducted, a comprehensive survey of properties within the
boundaries of the City for the purpose of establishing the Heritage Resource Inventory. To
qualify for inclusion in the Heritage Resource Inventory, a property must satisfy any one or
more of the criteria listed in Section 13-15.010 of this Chapter. The Inventory shall be
publicized and periodically updated, and a copy thereof shall be kept on file in the Planning
Department.
(b) Recommend to the City Council specific proposals for designation as a historic landmark,
heritage lane or historic district.
(c) Recommend to the appropriate City agencies or departments projects and action programs
for the recognition, conservation, enhancement and use of the City's heritage resources,
including standards to be followed with respect to any applications for permits to
construct, change, alter, remodel, remove or otherwise affect such resources.
(d) Review and comment upon existing or proposed ordinances, plans or policies of the City as
they relate to heritage resources.
(e) Review and comment upon all applications for building, demolition, grading or tree
removal permits involving work to be performed upon or within a designated historic
landmark, heritage lane or historic district, and all applications for tentative map approval,
rezoning, building site approval, use permit, variance approval, design review or other
approval pertaining to or significantly affecting any heritage resource. The Commission’s
comments shall be forwarded to the City agency or department processing the application
within thirty days after receiving the request for such comments.
(f) Investigate and report to the City Council on the availability of federal, state, county, local
or private funding sources or programs for the rehabilitation and preservation of heritage
resources.
(g) Cooperate with county, state and federal governments and with private organizations in
the pursuit of the objectives of heritage conservation.
(h) Upon the request of a property owner or occupant and at the discretion of the Heritage
Commission, render advice and guidance on the conservation, rehabilitation, alteration,
4
decoration, landscaping or maintenance of any heritage resource; such voluntary advice
and guidance shall not impose any regulation or control over any property.
(i) Participate in, promote and conduct public information and educational programs
pertaining to heritage resources.
(j) Perform such other functions as may be delegated to it by resolution or motion of the City
Council.
5
CITY OF SARATOGA
Memorandum
To:Mayor Lo & Members of the Saratoga City Council
From:Crystal Bothelio, City Clerk/Assistant to the City Manager
Date:February 27, 2017
Subject:Library Commission Priorities and Work Plan
Below is the proposed work plan of the Saratoga Library Commission for calendar year 2017.
Key Points of Work Plan
1.Plan and promote library events and programs
2.Consider data of countywide survey relating to Saratoga Library and make
recommendations
3.Provide recommendation on interior space review
4.Engage in information sharing with library and public
5.identify opportunities to partner with West Valley College
6.Help increase the number of residents with library cards
Topics in Detail
Information Sharing with the Library
a.Hold technology events, such as a 3D printing
b.Support and promote Trivia events
c.Provide recommendations to Library Staff at meetings. This would include upcoming
events to promote the library, new trends, interests, etc.
d.Provide additional items to the Local Government Resource Center (e.g., including a
photo of Library Commission)
Information sharing with the public
a.Assist with tabling at city-wide events (e.g., Heritage Day)
b.Create email campaigns to reach specific populations (such as parents, youth,
seniors, etc.) to tout Library and its programs
Survey
a.Analyze survey result data for Saratoga Library and provide recommendations to the
Library District as appropriate
Interior Space Budget
a.Provide recommendations based on survey results regarding the $200,000 interior
space budget; (i.e., What’s a great fit for the community?)
Library Card Membership
a.Recommend opportunities to reach the goal to issue library cards to at least 85
percent of Saratoga and Monte Sereno’s population 6
Other Topics
a. Serve as contest judges
b. Procedure review (e.g., revising the Community Room sign-up policy)
c. Visit other County library commissions & JPA meetings
d. Attend annual Friends and Commissioner forum
Current Commission Membership:
Name Term End Eligible for Reappointment
Claire Campodonico 9/30/2017 Yes
Carol Barmeier 9/30/2017 Yes
Anandi Krishnamurthy 9/30/2018 Yes
Flora Hoffman 9/30/2019 Yes
Karen Burley 9/30/2020 Yes
Commission Duties/Purpose:
Resolution No. 16-043:
The Library Commission shall serve as a senior advisory and liaison body. Its basic
responsibilities shall include the following:
1. Provide counsel and recommendations on Library policies, budgets, plans and
procedures to the Saratoga City Council, the City staff, and the Santa Clara County
Library staff and Saratoga Library Supervisor.
2. Identify and bring to the attention of the Ci ty Council , the City staff, and the Santa
Clara County Library staff (as appropriate) present and prospective issues and questions
relating to Library operation.
3. Participate, along with other appropriate governmental units, in explaining and
interpreting matters pertaining to Library operation to Library users, Library support
groups, and the general public.
4. Perform such other activities as may be directed by the Saratoga City Council.
In carrying out its basic responsibilities, the Library Commission shall perform the following
duties:
1. Hold formal meetings as required (see preceding Section on "Administration”).
2. Maintain communications with the City Council, the City staff, the Santa Clara County
Library staff, and the Saratoga Library Supervisor on matters that have a significant
impact on the Library's budget and operation.
3. Outreach to different community groups to inform them of library services and to
receive suggestions on improving Library operation.
4. Maintain within the Commission a continuity of knowledge of the Library, its operation
and its problems.
5. Keep generally informed on technical developments that could have a bearing on the
Library's operation.
6. Participate in the general planning of the library's operation and in the planning of
events related to the Library.
7. Work with "Friends of the Saratoga Libraries" and other support groups as may be 7
desirable in the planning of their activities.
8. Promote optimal utilization of the library space, and encourage service mindedness on
the part of all having to do with providing Library service to the public.
9. Engage the Saratoga Library Youth Advisory group in matters concerning use of the
Library and programs.
8
CITY OF SARATOGA
Memorandum
To:Mayor Lo & Members of the Saratoga City Council
From:Michael Taylor, Recreation & Facilities Director
Date:February 27, 2017
Subject:Parks and Recreation Commission Priorities and Work Plan
Below is the proposed Parks and Recreation Commission objectives and work plan activities for
calendar year 2017.
Parks and Recreation Commission (PRC) Objectives For 2017
To build stronger community relations and gathering all Saratoga residents by hosting events at
City parks
To build stronger community relations by engaging community members in hosted events,
dialogues, and activities by the city.
To continue promoting a healthy lifestyle by informing residents about park and trail locations
and amenities
Proposed Ongoing Activities
Project Name Objective Tasks
Movie Night To build stronger community relations
between the City of Saratoga and the
community and gathering residents
by hosting events at City parks
Continue outdoor movie night series
in the summer of 2017.
Survey Community To build stronger community relations
by engaging community members and
gathering other resources about City
Park events and activities
Analyze data and discuss solutions
with Council for the noted concerns
with the goal of improving activities
and events for all residents.
Age Friendly
Communities
To provide inclusive, age-friendly
opportunities for social interaction
and equitable access to parks.
Organize walking groups; Create
virtual parks for less mobile residents;
And organize monthly afternoon
movies at Civic Theater.
9
Let’s Work!
Volunteer Program
To continue promoting a healthy
lifestyle and engaging community
members about new parks and trails
in Saratoga.
Continue to coordinate the volunteer
program at Quarry Park and to help
the City advance its effort to extend
the existing trails.
Current Commission Membership:
Name Term Ending Eligible for Reappointment
Ping Li 9/30/17 Yes
Rick Pearce 9/30/17 Yes
Pallavi Sharma 9/30/18 Yes
Renee Paquier 9/30/19 Yes
Terence Ward 9/30/16 No
Commission Duties/Purpose:
Resolution No. 432 – Powers & Duties:
The powers of the Parks and Recreation Commission are advisory only and it shall render all reports
and recommendations directly to the City Council, unless otherwise directed by the Council. The
Commission does not constitute a planning agency with the terms and meaning of Government Code
Section 65100 of the State of California. The Commissions' powers and duties, in such advisory capacity
to the City Council, shall include the following:
(a) to recommend a parks and recreation program, and the programming and implementation thereof,
to the Council;
(b) advise the Council specifically on design, use, development, financing, care and maintenance of
parks and playgrounds; landscaping along thoroughfares and other City streets; walkways,
pathways, equestrian paths, streambeds, protection and promulgation of trees, and such other
matters as may be requested by the Council.
10
CITY OF SARATOGA
Memorandum
To: Mayor Lo & Members of the Saratoga City Council
From: Mainini Cabute, Management Analyst II
Date: February 27, 2017
Subject: Traffic Safety Commission Priorities and Work Plan
The City of Saratoga Traffic Safety Commission proposes the following work plan for 2017:
• Continue to investigate, review and analyze traffic safety issues raised by the Community
• Promote education to the Community and Schools regarding traffic, bicycle and pedestrian
safety, through public meetings and our Traffic Deputy Unit
• Continue to refine the TSC process to find ways to improve website information and
communication to the public.
• Establish guidelines for Traffic Calming as needed
• Review projects on the Capital Improvement Project list and prioritize for funding
• Work with the Planning Commission to develop the Circulation Element
2016 Summary:
Each month, the City receives several traffic safety concerns and complaints from residents who are
looking to make traffic changes in their neighborhood. The City adds each item to the upcoming
Traffic Safety Commission meeting, which meets regularly on odd months, six times annually.
The traffic safety concerns vary but many times the complaints involve speeding, sight distance
issues, crosswalks, restricted parking and traffic safety issues involving pedestrians, especially
students.
Fiscal Impacts:
The Traffic Safety Commission gives recommendations to the City on how to resolve traffic safety
issues. Often times, the recommendation requires changes to the street or intersection to improve
safety. Sometimes the recommendations are a simple striping project or sign installation, while
others require a larger project, involving a lighted crosswalk, speed tables, or permanent radar
feedback signs. Simple projects such as striping can take six months to complete due to project
prioritizing. More significant projects, such as lighted crosswalks, can take two or more years due to
budget constraints.
11
The table below shows the items that were heard in 2016. It does not include items involving
vegetation trimmings, direct enforcement requests, and items that resulted in no action by the
Commissioners. Note: The July meeting was a work shop.
Date Issue TSC Recommendation Status
1/14/2016 Speeding on Chester Additional striping and
dots to slow down drivers
Complete.
1/14/2016 Pedestrian Pathways Allendale To be integrated with
Allendale speed bumps
project
3/10/2016 Pedestrian Pathways and
more lighting
Quito/Pollard Area Traffic Engineer to
investigate future
pathways
5/12/2016 Reduce Speeding Sobey Traffic engineer to
perform comprehensive
traffic safety review
5/12/2016 More bike lanes and
pedestrian crosswalks
Citywide To be explored during the
Circulation Element
9/06/2016 Request for traffic and
speed calming
La Paz, Casablanca, Myren Will be part of next traffic
improvement contract
9/06/2016 Bike and Pedestrian Paths Saratoga Vista/Howen and
Citywide
To be explored during the
Circulation Element
9/06/2016 Keep Clear Sign Saratoga-Sunnyvale/
Walnut
Will be part of next traffic
improvement contract
11/10/2016 Narrow Road and
delineate center line
Harleigh Drive Traffic Engineer to
develop plan for review of
neighborhood before
implementation
11/10/2016 Flashing beacon crosswalk Cox and Saratoga Ave Will be added to queue of
flashing beacon crosswalk
projects
11/10/2016 Traffic calming at Sunland
Park neighborhood
Sunland Park
Neighborhood
Traffic Engineer will
perform comprehensive
traffic calming study of
neighborhood
11/10/2016 Flashing beacon crosswalk Fruitvale Avenue in front
of West Valley College.
Add to queue of flashing
beacon crosswalk projects
12
Current Commission Membership:
Name Term Ending Eligible for Reappointment
Mitch Kane 12/31/17 Yes
David McIntyre 12/31/17 Yes
John Chen 12/31/18 Yes
Ray Cosyn 12/31/19 Yes
Jonathan Choi 12/31/19 Yes
Christopher Coulter 12/31/19 Yes
EJ Tim Harris 12/31/20 No
Commission Duties/Purpose:
Resolution No. 05-032:
The exclusive mission of the Traffic Safety Commission shall be to investigate, review, and analyze
issues, and make recommendations to the City Council and City staff regarding traffic safety. The
Commission shall work to increase awareness of, and attention to, the traffic safety needs of the
community by improving communications and involvement between the community, and the City
government on services, needs and programs.
13