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Home My WebLink About03-15-2017 City Council AgendaSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 15, 2017 4:00 P.M. COMMISSION INTERVIEWS Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLANNING COMMISSION INTERVIEWS: Time Name Commission Vacancies Incumbent 4:10 p.m. Afshin Abdollahi Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 4:20 p.m. Amika Antoniades-Rao Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 4:30 p.m. Katie Breitenbach Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 4:40 p.m. E.E. Elmazaj Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 4:50 p.m. Laura Kolomejec Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 5:00 p.m. Razi Mohiuddin Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 5:10 p.m. Sharvila Patadia Planning 2 Full Terms (April 1, 2017 - March 31, 2021) No 5:20 p.m. Dorothea Smullen Planning 2 Full Terms (April 1, 2017 - March 31, 2021) Yes 5:40 p.m. Mamta (Tina) Walia Planning 2 Full Terms (April 1, 2017 - March 31, 2021) Yes 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Pacific Gas & Electric 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL Saratoga City Council Agenda – Page 2 of 6 REPORT OF POSTING OF AGENDA The agenda for this meeting was properly posted on March 9, 2017. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring March 20-24, 2017 as Science Fair Week and Commendations for Science Fair Winners Recommended Action: Present the proclamation declaring March 20 to March 24, 2017 as Science Fair Week in the City of Saratoga to the Santa Clara Valley Science and Engineering Fair Association and then present commendations to the 2016 Science Fair Winners who live in Saratoga. SPECIAL PRESENTATIONS None 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers re limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meeting on February 27, 2017 and the Regular City Council Meeting on March 1, 2017. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 2/28/2017 Period 7; and 3/7/2017 Period 9. 1.3. Audit Services Contract Extension Recommended Action: Authorize the City Manager to elect the one-year option for FY 2016/17 on the current contract and extend the terms of the contract with Chavan & Associates, LLP through FY 2018/19 in accordance with state law. Saratoga City Council Agenda – Page 3 of 6 1.4. 2016 General Plan Annual Progress Report and HCD Annual Report Recommended Action: Adopt a resolution accepting the 2016 General Plan Annual Progress Report and directing staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Consideration of Weed Abatement Program Amendments and Continued Public Hearing on Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance Recommended Action: 1. Close Public Hearing 2. Authorize an amended Weed Abatement Program schedule for 2017 3. Allocate funding in the Fiscal Year 2017/18 budget to cover Weed Abatement Program inspection costs (initial inspection for compliant properties and re-inspection prior to June abatement hearing) that would otherwise be charged to property owners and for abatement costs that will be reimbursed through property owner bills or if necessary special assessments on the property 4. Direct staff to develop a new process for the Weed Abatement Program; and authorize the City Manager to negotiate a new agreement with the County of Santa Clara for administration of the modified Weed Abatement Program. 3. GENERAL BUSINESS 3.1. Allocation of Community Event Grant Program Funds for Fiscal Year 2017/18 Recommended Action: Review the Community Event Grant Program applications for Fiscal Year 2017/18 and determine allocations. 3.2. Support for Living Room Conversations Recommended Action: Allocate $1,000 from the Fiscal Year 2016/17 Council Discretionary Fund to cover costs associated with median banners for the monthly Living Room Conversations events and designate $500 in the Fiscal Year 2017/18 Operating Budget for Living Room Conversation event expenses. COUNCIL ASSIGNMENT Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority West Valley Mayors and Managers Saratoga City Council Agenda – Page 4 of 6 Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Cities Association of Santa Clara County Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Saratoga Ministerial Association Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga Saratoga Sister City Organization Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS CITY MANAGER'S REPORT CLOSED SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CLOSED SESSION AGENDA ITEMS: CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Saratoga et al. v. California Department of Transportation (Santa Clara County Superior Court Case No. 115CV281214) REPORT FROM CLOSED SESSION ADJOURNMENT Saratoga City Council Agenda – Page 5 of 6 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 9, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 9th day of March 2017 at Saratoga, California. Crystal Bothelio, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us.Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council 03/15 4:00 p.m. Planning Commission Interviews | 6:00 p.m. Study Session with PG&E | 7:00 p.m. Regular Session 04/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 04/17 6:00 p.m. Budget Study Session 04/19 6:00 p.m. Joint Meeting with Supervisor Simitian | 7:00 p.m. Regular Session 05/03 5:00 Joint Meeting with KSAR | 6:00 p.m. Joint Meeting with County Fire and Santa Clara County FireSafe Council | 7:00 p.m. Regular Session 05/17 5:00 p.m. Joint Meeting with Saratoga News Editor and Reporter | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 06/07 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/21 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 07/05 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 07/19 Meeting Cancelled 08/02 Meeting Cancelled CITY OF SARATOGA CITY COUNCIL JOINT MEETING CALENDAR 2017 Saratoga City Council Agenda – Page 6 of 6 08/16 6:00 p.m. Joint Meeting with Chamber of Commerce and Destination Saratoga | 7:00 p.m. Regular Session 09/06 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/20 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/04 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/18 6:00 p.m. Joint Meeting with San Jose Animal Control | 7:00 p.m. Regular Session – 11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 11/15 6:00 p.m. Joint Meeting with Senator Beall Jr.| 7:00 p.m. Regular Session 12/06 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session 12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.