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HomeMy WebLinkAbout02-15-2017 City Council MinutesMINUTES WEDNESDAY, FEBRUARY 15, 2017 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m the Saratoga City Council held a study session on the FY 2017/18 Capital Improvement Plan ( CIP) Budget in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. Tony McFarlane, Finance Manager, provided an overview of the objectives of the study session and actions taken at the City Council Retreat on February 3, 2017, which included accepting the updated Unfunded project costs. The City Council considered projects on the FY 2016/17 Unfunded CIP Projects list and selected projects to consider for funding, to close, or keep on the Unfunded CIP Projects list for FY 2017/18. At 6.57 p.m., the City Council took a short break then proceeded to the Regular Session. The city Council retumed to the study session at 7.12 p.m. The City Council then considered requests for additional funding for existing CIP projects. The City Council then reviewed nominated CIP projects and selected projects to consider for funding, to reject, or place in the FY 2017/18 Unfunded CIP Projects list. The City Council took a break at 8:15 p.m. and resumed the meeting at 8:34 p.m COUNCIL CONSENSUS. The City Council closed the Hakone Gardens Miscellaneous Improvements project and allocated remaining funds to the Hakone Gardens Koi Pond Improvements project. The City Council moved Beaumont Avenue Traffic Circle project to the FY 2017/18 Unfunded CIP Projects list and reallocated funds to the CIP Reserve. The City Council closed and removed the Senior Center Cool Roof and Solar Panels at City Hall from the FY 2017/18 Unfunded CIP Projects list. The City Council kept the following projects in the FY 2017/18 Unfunded CIP Projects list: ADA All -Inclusive Playground, Quarry Park Trail Improvements, Quarry Park Pond Improvements, Joe's Trail at Saratoga deAnza Phase II. Theater Improvements, Norton/Villa Montalvo Emergency Route, Via Regina Trail, Congress Springs North Side Entrance, Saratoga Village Creek Trail Construction, Renovation of Community Center State. and Community Development Remodel. However, if additional funding becomes available before the budget study session in April, staff would work through the Finance Committee to determine if there is sufficient funding for the Community Development Lobby Remodel project. The City Council placed the following nominated projects in the FY 2017/18 Unfunded CIP Projects List: Village Clock, Saratoga/Herriman Traffic Signal, Village Leve 2 Electric Vehicle Charging Stations, Bocce Ball Court, State Route 85/Saratoga Avenue Beautification, and City Hall Courtyard Renovation. Saratoga City Council Minutes — Page I of 4 The City Council accepted additional funding requests for El Camino Storm Drain at $145,000, Citywide Tree Replanting Program at $20,000, Hakone Gardens Koi Pond Improvements from Park -in -Lieu at $110,000, and Citywide LLD Initiation Match Program at $26,000 for FY 2017/18. The City Council supplemented existing funding sources of the Annual Roadway Improvement Project (gas tax, vehicle impact fee, Measure B sales tax) with an additional $295.000 from CIP reserve funds plus $65,000 from vehicle license fees for FY 2017/18. The City Council funded the following unfunded projects for FY 2017/18: Saratoga to the Sea Trail Design at $250,000. Big Basin Way Tum Around Design at $50,000, Village to the Quarry Park Walkway Preliminary Design at $50,000, Quito Road Sidewalk Improvements Design at $50,000. The City Council funded the following nominated projects in FY 2017/18: Annual Parks. Trails. Grounds and Medians at $100,000 as an Annual CIP Priority Project and Village Crosswalk and Sidewalk at $44,000. The City Council consolidated the additional funding request for the Damon Lane Retaining Wall and nominated Hillside Retaining Wall Repair projects into a single project, Annual Retaining Wall Project, funded at $200.000 as an Annual CIP Priority Project for FY 2017/18. The City Council rejected the additional funding request for the Village Facade Program for FY 2017/18. REGULAR SESSION Mayor Lo called Regular Session to order at 7:00 p.m. in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue. ROLL CALL PRESENT Mayor Emily Lo. Vice Mayor Mary -Lynne Bernald, Council Members Manny Cappello, Howard Miller, Rishi Kumar ABSENT None ALSO PRESENT James Lindsay, City Manager Crystal Bothelio, City Clerk/Asst. to City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Erwin Ordofiez, Community Development Director Michael Taylor, Recreation & Facilities Director Monica LaBossiere, Human Resources Manager Tony McFarlane. Finance Manager Lauren Pettipiece, Administrative Analyst 1 REPORT ON POSTING OF THE AGENDA City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on February 9, 2017 Saratoga City Council Ninnies — Page 2 of4 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None ANNOUNCEMENTS Mayor Lo announced the Hakone Lunar New Year Celebration on February 19. 1. CONSENT CALENDAR 1.1. Financial System Contract Renewal Recommended Action: Authorize the City Manager to enter into a five-year renewal contract with SunGard Public Sector, LLC. CAPPELLO/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR RENEWAL CONTRACT WITH SUNGARD PUBLIC SECTOR, LLC. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.2. Resolution Establishing Finance Committee as a Committee of the Whole Recommended Action: Approve the resolution establishing the Finance Committee as a Committee of the Whole. RESOLUTION NO. 17-009 CAPPELLO/MILLER MOVED TO APPROVE THE RESOLUTION ESTABLISHING THE FINANCE COMMITTEE AS A COMMITTEE OF THE WHOLE MOTION PASSED AYES, LO, BERNALD, CAPPELLO, MILLER. KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.3. Resolution Establishing a Public Safety Task Force Recommended Action: Approve the resolution establishing a Public Safety Task Force. RESOLUTION NO. 17-010 CAPPELLO/MILLER MOVED TO APPROVE THE RESOLUTION ESTABLISHING A PUBLIC SAFETY TASK FORCE. MOTION PASSED. AYES. LO, BERNALD CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 2. PUBLIC HEARING None 3. OLD BUSINESS None Saratoga City Council Minutes — Page 3 of 1 4. NEW BUSINESS None CITY COUNCIL ASSIGNMENTS Mayor Emily Lo No report Vice Mayor Mary -Lynne Bemald No report Council Member Manny Cappello No report Council Member Howard Miller No report Council Member Rishi Kumar No report Hold cc assignments till next meeting. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT City Manager James Lindsay shared an informational memo on crime statistics and law enforcement costs for Saratoga and several other neighboring cities, which was created following a request for information from Council Member Kumar. He also shared information about organizational changes at the Saratoga News Following the conclusion of the Regular Session, the City Council returned to the study session. ADJOURNMENT Mayor Lo adjourned the regular meeting at 9:06 p.m. M' ales respe tf I b fitted: Cryst othelio, City Clerk City of Saratoga Saratoga Oty Council Minutes — Page 4 of 4