HomeMy WebLinkAbout05-03-2017 City Council Agenda PacketSaratoga City Council Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
MAY 3, 2017
5:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Saratoga Community Access TV - KSAR Board of Directors
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Santa Clara County Fire Department & Santa Clara County FireSafe
Council
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on April 27, 2017.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Asian American and Pacific Islanders Heritage Month
Recommended Action:
Present proclamation to Saratoga resident Ginger Lai declaring May 2017 as Asian
American and Pacific Islanders Heritage Month.
Saratoga City Council Agenda – Page 2 of 5
National Arson Awareness Week May 7-13, 2017
Recommended Action:
Present proclamation on May 7-13, 2017 as National Arson Awareness Week.
Proclamation Declaring May 2017 as National Preservation Month and 35th Anniversary of
the Heritage Preservation Commission
Recommended Action:
Present the proclamation declaring May 2017 as National Preservation Month and
celebrating the 35th anniversary of the Heritage Preservation Commission to the City of
Saratoga Heritage Preservation Commission.
Proclamation Declaring May 2017 as Foster Care/Resource Parent Appreciation Month
Recommended Action:
Present the proclamation declaring May 2017 as Foster Care/Resource Parent Appreciation
Month to Saratoga Foster Care parents.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers re
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on April 19, 2017.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
4/18/2017 Period 10; and 4/25/2017 Period 10.
1.3. Treasurer’s Report for the Month Ended March 31, 2017
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended March 31, 2017.
1.4. Ordinance Amendment to the City’s Beekeeping Regulations (City Code Section 7-
20.230)
Recommended Action:
Waive the second reading and adopt the attached ordinance revising the City Code Section
7-20.230 (Beekeeping Ordinance).
1.5. Adoption of a Resolution of Necessity to Acquire a Public Trail Easement over San
Jose Water Company Property (APN 503-73-003) to Connect Quarry Park and Sanborn
County Park Trail Networks
Recommended Action:
Adopt a Resolution of Necessity making the appropriate findings to initiate acquisition of a
public trail easement over San Jose Water Company Property (APN 503-73-003) to connect
public trail networks in Quarry Park and Sanborn County Park (“Project”).
Saratoga City Council Agenda – Page 3 of 5
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition.
2.1. Conduit Financing for the Fellowship Plaza Apartments
Recommended Action:
1) Conduct a public hearing under the requirements of Tax and Equity Fiscal
Responsibility Act (TEFRA) and Internal Revenue Code of 1986, as amended; and
2) Adopt the resolution, solely for the purposes of satisfying the requirements of TEFRA,
the Code and the California Government Code Section 6500 (and following), approving
the issuance of bonds by the California Municipal Finance Authority for the benefit of
the California Odd Fellows Foundation, Inc. and EAH Inc., or a subsidiary affiliate
thereof (the Borrower), to provide the financing of the in financing the acquisition,
rehabilitation, improvement and equipping of a 150-unit affordable rental housing
facility to be owned and operated by the Borrower and located at 14520 Fruitvale
Avenue within the City of Saratoga, California
3. GENERAL BUSINESS
3.1. Resolution Reaffirming the City’s Commitment to a Diverse, Supportive, Inclusive
Community and to Protecting the Constitutional Rights of its Residents
Recommended Action:
Approve the resolution reaffirming the City’s Commitment to a diverse, supportive,
inclusive community and to protecting the constitutional rights of its residents.
3.2. Website Conceptual Design
Recommended Action:
Provide input to staff.
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County
Saratoga City Council Agenda – Page 4 of 5
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on April 27, 2017 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 27th day of April 2017 at Saratoga, California.
Crystal Bothelio, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
Saratoga City Council Agenda – Page 5 of 5
05/03 5:00 Joint Meeting with KSAR | 6:00 p.m. Joint Meeting with County Fire and Santa Clara County
FireSafe Council | 7:00 p.m. Regular Session
5/09 4:00 p.m. Youth Commission Interviews (time tentative)
05/17 6:00 p.m. Joint meeting with Supervisor Simitian | 7:00 p.m. Regular Session
06/07 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community
Center, Multipurpose Room | 7:00 p.m. Regular Session
06/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session
07/05 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular
Session
07/19 Meeting Cancelled
08/02 Meeting Cancelled
08/16 5:00 p.m. Joint Meeting with SASCC | 6:00 p.m. Joint Meeting with Chamber of Commerce and
Destination Saratoga | 7:00 p.m. Regular Session
09/06 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session
09/20 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/04 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m.
Regular Session
10/18 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Regular Session
11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00
p.m. Regular Session
11/15 6:00 p.m. Joint Meeting with Senator Beall Jr.| 7:00 p.m. Regular Session
12/06 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session
12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2017
City of Saratoga
CITY COUNCIL JOINT MEETING
Discussion Topics
Joint Meeting with KSAR
May 3, 2017 | 5:00 p.m.
Saratoga City Hall | Administrative Conference Room
5:00 p.m. Introductions
5:15 p.m. Overview of KSAR Operations, Updates on
Ongoing and Future Activities
5:45 p.m. Other Remarks & Wrap Up
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
6
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with Santa Clara County Fire Department &
Santa Clara County FireSafe Council
May 3, 2017 | 6:00 p.m.
Saratoga City Hall | Administrative Conference Room
6:00 p.m. Welcome & Introductions
6:15 p.m. Santa Clara County Fire Department Updates
6:30 p.m. Santa Clara County FireSafe Council Updates
6:45 p.m. Other Remarks & Wrap Up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
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Page 1 of 1
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT: Asian American and Pacific Islanders Heritage Month
RECOMMENDED ACTION:
Present proclamation to Saratoga resident Ginger Lai declaring May 2017 as Asian American and
Pacific Islanders Heritage Month.
BACKGROUND:
The attached proclamation recognizes May 2017 as Asian American and Pacific Islanders Heritage
Month in the City of Saratoga.
ATTACHMENTS:
Attachment A:Asian American and Pacific Islanders Heritage Month Proclamation
8
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA DECLARING MAY 2017 AS
ASIAN/PACIFIC AMERICAN HERITAGE MONTH
WHEREAS,in 1978, a Joint Congressional Resolution established Asian/Pacific
American Heritage Week to coincide with two important historical milestones: the arrival of
the first Japanese immigrants in the U.S. in May 7, 1843 and contributions of Chinese
workers to the building of the transcontinental railroad completed May 10, 1869; and
WHEREAS, the United States and the City of Saratoga are enriched by the diverse
cultural contributions residents from areas like the Pacific Islands, China, Japan, Korea,
Vietnam, and India; and
WHEREAS, according to the 2010 Census, Asian Americans constitute more than 41
percent of the City of Saratoga’s population; and
WHEREAS, Asian/Pacific Americans have had a profound impact on the United
States and the Saratoga community, which is home to a number of Asian/Pacific Americans
who serve as excellent representatives of both the Saratoga Asian/Pacific American
community and the Saratoga community-at-large; and
WHEREAS, Ginger Lai is a San Francisco native, has lived in Saratoga since 2002,
and she has helped to build a sense of community in Saratoga by volunteering as the KSAR
Board Vice Chair, the Saratoga Sister City Past President, as a member of the Saratoga
Taiko group, the Hakone Gala Co-Chair Silent Auction, the ChiAm Circle (Chinese
American Women’s group), and the Chinese Historical Cultural Project; and
WHEREAS, the City Council celebrates “Asian/Pacific American Heritage Month”
by calling upon Saratoga residents to honor Saratoga’s Asian/Pacific Americans and learn
more about the history of Asian Americans and Pacific Islanders.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby declare May 2017 as Asian/Pacific American Heritage Month and present this
proclamation to Saratoga resident Ginger Lai.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd
day of May 2017.
Emily Lo, Mayor
City of Saratoga
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Page 1 of 1
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT: National Arson Awareness Week May 7-13, 2017
RECOMMENDED ACTION:
Present proclamation on May 7-13, 2017 as National Arson Awareness Week.
BACKGROUND:
The attached proclamation recognizes May 7-13, 2017 as National Arson Awareness Week. The
theme this year is “Arson Prevention at Houses of Worship.” The U.S. Fire Administration has
arson prevention resources for houses of worship online at
www.usfa.fema.gov/prevention/outreach/arson_prevention_houses_of_worship/
ATTACHMENTS:
Attachment A: National Arson Awareness Week Proclamation
10
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA DECLARING MAY 7-13, 2017 AS
NATIONAL ARSON AWARENESS WEEK IN SARATOGA
WHEREAS, National Arson Awareness Week is sponsored by the U.S. Fire
Administration, which was created in 1974 as part of the Federal Fire Prevention and
Control Act; and
WHEREAS,National Arson Awareness Week is a time to raise awareness of arson
or youth firesetting and provide individuals with strategies to combat these problems in their
community; and
WHEREAS,the theme for 2017 is “Arson Prevention at Houses of Worship”; and
WHEREAS,arson robs congregations of more than just the building used as a house
of worship, it can also devastate a community and be viewed as an attack on beliefs and
values; and
WHEREAS, according to the U.S. Fire Administration, half of reported fire incidents
at houses of worship were caused by arson between 1996 and 2015 and on average there are
103 fires at houses of worship per year; and
WHEREAS, the U.S. Fire Administration encourages all communities to focus on
collaborative efforts to reduce the crime of arson at houses of worship.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby proclaim May 7-13, 2017 as National Arson Awareness Week in the City of
Saratoga and recognizes the work of the U.S. Fire Administration and the Santa Clara
County Fire Department for their efforts in preventing arson.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd
day of May, 2017.
Emily Lo, Mayor
City of Saratoga
11
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Proclamation Declaring May 2017 as National Preservation Month and 35th
Anniversary of the Heritage Preservation Commission
RECOMMENDED ACTION:
Present the proclamation declaring May 2017 as National Preservation Month and celebrating
the 35th anniversary of the Heritage Preservation Commission to the City of Saratoga Heritage
Preservation Commission.
BACKGROUND:
Established in 1973 by the National Trust for Historic Preservation, National Preservation Month
is co-sponsored by local preservation groups, State historical societies, and business and civic
organizations across the country. During Preservation Month, many events are planned to
promote historic places for the purpose of instilling national and community pride, promoting
heritage tourism, diversity of cultures, and showing the social and economic benefits of historic
preservation.
In conjunction with the National Preservation Month, Saratoga’s Heritage Preservation
Commission, which was established by the City Council in 1982, is celebrating its 35th year
assisting and encouraging the preservation of Saratoga heritage resources. During its 35 years of
service,the Commission has placed over 111 properties on the Heritage Resource Inventory, 24
of which are designated historic landmarks. The Commission also endorsed 42 significant trees
to obtain local heritage status.
ATTACHMENTS:
Attachment 1 –Proclamation Declaring May 2017 as National Preservation Month and
Recognizing the 35th Anniversary of the Heritage Preservation Commission
12
PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DECLARING MAY 2017 AS NATIONAL PRESERVATION MONTH
AND RECOGNIZING THE 35TH ANNIVERSARY OF THE
SARATOGA HERITAGE PRESERVATION COMMISSION
WHEREAS,historic preservation is an effective tool for managing growth,
revitalizing neighborhoods, fostering local pride, and maintaining community character
while enhancing livability; and
WHEREAS,historic preservation provides the opportunity to celebrate the
community’s history and the individuals who have shaped Saratoga, including those who
are dedicated to preserving the physical reminders of the City’s past;
WHEREAS,May 2017 is National Preservation Month, which is sponsored by the
National Trust for Historic Preservation, and is celebrated locally by the City of Saratoga
Heritage Preservation Commission and the Saratoga Historical Foundation; and
WHEREAS,the City of Saratoga Heritage Preservation Commission, which was
established by the City Council in 1982, is celebrating its 35th year assisting and encouraging
the preservation of Saratoga heritage resources; and
WHEREAS,during the past 35 years, the Saratoga Heritage Preservation
Commission has placed 111 properties on the Heritage Resource Inventory, with 24 of those
designated as historic landmarks, and has endorsed 42 Saratoga trees as Heritage Trees.
NOW, THEREFORE, the City Council of the City of Saratoga does hereby proclaim May
2017 as National Preservation Month and celebrate the 35th anniversary of the Heritage
Preservation Commission and calls upon the community of Saratoga to learn more about the
historical resources in their community and join their fellow citizens across the United States
in recognizing and participating in this special observance.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd
day of May 2017.
_________________________
Emily Lo, Mayor
City of Saratoga
13
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Proclamation Declaring May 2017 as Foster Care/Resource Parent Appreciation Month
RECOMMENDED ACTION:
Present the proclamation declaring May 2017 as Foster Care/Resource Parent Appreciation
Month to Saratoga Foster Care parents.
BACKGROUND:
In Santa Clara County there are over 1,100 children in foster care. Foster parents are the front-
line caregivers for children who cannot safely remain with their biological parents and provide
physical care, emotional support, education advocacy, and are the largest source of families
providing homes for children leaving foster care to adoption.
ATTACHMENTS:
Attachment A: Proclamation Declaring May 2017 as Foster Care/Resource Parent Appreciation
Month
14
CITY OF SARATOGA
PROCLAMATION DECLARING MAY 2017 AS
FOSTER CARE/RESOURCE PARENT APPRECIATION MONTH
WHEREAS, there are more than 62,000 children in foster homes in the State of California,
making California’s foster care system one of the largest in the nation; and
WHEREAS, in Santa Clara County alone, there are over 1,100 children in out-of-home care
and there are 250 licensed foster/resource homes to help care for them; and
WHEREAS, there is nothing more precious than the healthy growth and development of our
youth, who will determine the future direction of our community; and
WHEREAS, resource parents throughout Santa Clara County provide safe and loving homes
for our foster children in our community and are tireless advocates on their behalf; and
WHEREAS, resource parents are the front-line caregivers for children who cannot safely
remain with their biological parents and provide physical care, emotional support, education
advocacy, and are the largest source of families providing homes for children leaving foster care to
adoption; and
WHEREAS, resource parents recognize that all foster children need and deserve meaningful
connections with caring adults who can provide support and bonds that last a lifetime, and strive to
help foster children build such relationships; and
WHEREAS, Saratoga and the State of California recognize the numerous individuals and
public and private organizations that work to ensure that the needs of children and youth living in,
and leaving, foster care are met, that help provide foster and former foster children and youth with
vital connections to their siblings, and that help launch young people into successful adulthood; and
WHEREAS, Foster Care/Resource Parent Appreciation Month provides the opportunity for
the City of Saratoga to thank and support the families who embrace the often thankless
responsibility of providing a home and family to children in need of affection, love, and security.
NOW, THEREFORE, THE CITY OF SARATOGA DOES HEREBY proclaim and recognize
the month of May 2017 as:
FOSTER CARE/RESOURCE PARENT APPRECIATION MONTH
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of
May 2017.
_________________________
Emily Lo, Mayor
City of Saratoga 15
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on April 19, 2017.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on April 19, 2017
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Saratoga City Council Minutes – Page 1 of 6
MINUTES
WEDNESDAY, APRIL 19, 2017
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Closed Session in the City Hall Administrative Conference
Room at 13777 Fruitvale Avenue in Saratoga, California.
At 7:03 p.m., Mayor Lo called the Regular Session to order in the Civic Theater at 13777
Fruitvale Avenue and led the Pledge of Allegiance.
ROLL CALL
PRESENT:Mayor Emily Lo, Vice Mayor Mary-Lynne Bernald, Council
Members Manny Cappello, Howard Miller, Rishi Kumar
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Crystal Bothelio, City Clerk/Asst. to City Manager
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Erwin Ordoñez, Community Development Director
Michael Taylor, Recreation & Facilities Director
Tony McFarlane, Finance Manager
Nicole Johnson, Planner II
REPORT ON POSTING OF THE AGENDA
Crystal Bothelio, City Clerk/Asst. to the City Manager, reported that the agenda for this meeting
was properly posted on April 14, 2017.
REPORT FROM CLOSED SESSION
Mayor Lo announced that there was nothing to report from Closed Session.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Subhadra Venkasraman described how a block party in her neighborhood helped bring people
together and she shared the benefits it provided to her neighborhood.
Bob Bussee recommended a ban on gas-powered leaf blowers.
Yin Shih spoke about the formation of the Congress Springs Neighborhood Watch group, which
started as the smaller Ten Oaks Way Neighborhood Watch.
Jim Stallman thanked the City Council for its letter requesting changes to the bus route changes
proposed in the Valley Transportation Authority draft Next Network plan.
ANNOUNCEMENTS
Mayor Lo announced Living Room Conversations on April 25, Arbor Day on May 1, and a
Silicon Valley Clean Energy presentation on April 22. 17
Saratoga City Council Minutes – Page 2 of 6
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on April 5, 2017.
MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON APRIL 5, 2017. MOTION
PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
3/28/2017 Period 9; 4/4/2017 Period 10; and 4/11/2017 Period 10.
MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 3/28/2017 PERIOD 9;
4/4/2017 PERIOD 10; AND 4/11/2017 PERIOD 10. MOTION PASSED. AYES: LO,
BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.3. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report and Adoption of Resolution of Intention for FY 17-18
Recommended Action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for
FY 17-18 for renewing the Landscaping and Lighting Assessment District LLA-1.
2. Move to adopt the Resolution of Intention.
RESOLUTION NO. 17-018 & 17-019
MILLER/BERNALD MOVED TO ADOPT: 1) THE RESOLUTION GRANTING
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 17-18 FOR
RENEWING THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
LLA-1; AND 2) THE RESOLUTION OF INTENTION. MOTION PASSED. AYES:
LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
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Saratoga City Council Minutes – Page 3 of 6
1.4. Landscaping & Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report and Adoption of Resolution of Intention for FY 17-18 for Annexation of
a New Zone (Brookview - Zone 39) to the City of Saratoga Landscaping and Lighting
Assessment District, LLA-1.
Recommended Action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for
FY 17-18 for the annexation of New Zone (Brookview – Zone 39) into the Landscaping and
Lighting Assessment District LLA-1.
2. Move to adopt the Resolution of Intention.
RESOLUTION NO. 17-020 & 17-021
MILLER/BERNALD MOVED TO ADOPT: 1) THE RESOLUTION GRANTING
PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 17-18 FOR
THE ANNEXATION OF NEW ZONE (BROOKVIEW – ZONE 39) INTO THE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1; AND 2) THE
RESOLUTION OF INTENTION. MOTION PASSED. AYES: LO, BERNALD,
MILLER, KUMAR. NOES: NONE. ABSTAIN: CAPPELLO. ABSENT: NONE.
2.PUBLIC HEARING
2.1. Proposed Fee Schedule Update for FY 2017/18
Recommended Action:
Open the public hearing, listen to public testimony and close public hearing. Adopt the
resolution approving the fee schedule for Fiscal Year 2017/18, effective July 1, 2017.
Tony McFarlane, Finance Manager, presented the staff report.
Mayor Lo invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 17-022
BERNALD/MILLER MOVED TO ADOPT THE RESOLUTION APPROVING THE
FEE SCHEDULE FOR FISCAL YEAR 2017/18, EFFECTIVE JULY 1, 2017.
MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
2.2. Ordinance Amendment to the City’s Beekeeping Regulations (City Code Section 7-
20.230)
Recommended Action:
1. Conduct a public hearing
2. Introduce and waive the first reading of the ordinance
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council
Nicole Johnson, Planner II, presented the staff report.
Mayor Lo invited public comment on the item. 19
Saratoga City Council Minutes – Page 4 of 6
The following people requested to speak:
Ken McKenzie
Beth McGuire
Zaheer Mohiuddin
No one else requested to speak.
MILLER/BERNALD MOVED TO DIRECT STAFF TO PLACE THE ORDINANCE
ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR
MEETING OF THE CITY COUNCIL WITH A REVISION TO SECTION 7-
20.230(E) THAT WOULD ALLOW ONE ADDITIONAL HIVE FOR EACH HALF
ACRE OVER ONE ACRES IN THE R-1-40,000 ZONING DISTRICT. MOTION
PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
3.GENERAL BUSINESS
None
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Public Art Committee – the last meeting was very short and the Committee authorized an
alternative location for the Village utility box artwork, if it is necessary.
Mayor Lo thanked the City Council for their support at State of the City and shared that she
signed a letter of support for Senate Bill 492.
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments – the next meeting will be on May 11. The merger with
MTC will be discussed.
Hakone Foundation Board – the next meeting is on April 27, 2017.
The April Recycling and Waste Reduction Commission meeting was cancelled. Vice Mayor
Bernald thanked Recreation and Facilities Director Michael Taylor for his assistance with a
composting forum and site planned for the future.
Council Member Manny Cappello
Cities Association of Santa Clara County – at the last meeting, the Equitable Communities
Subcommittee presented a draft resolution for cities to consider adopting. The Board approved
sending the draft resolution to member cities for consideration. Representatives from the County
and City of San Jose also presented on the challenges of providing services to the immigrant
community. Additionally, the General Membership Meeting will be on May 11 in Palo Alto at
6:00 p.m.
Saratoga Area Senior Coordinating Council (SASCC)– during the April 18, 2017 Age-Friendly
meeting, there was discussion of the County senior transportation pilot and a report from the
Parks and Recreation Commission on the creation of videos of parks for those who can’t 20
Saratoga City Council Minutes – Page 5 of 6
physically visit them. There was also discussion of Santa Clara County Fire Department’s LIFE
File.
West Valley Sanitation District – the District considered whether to discontinue coordination of
the Clean Water Program. The decision was continued to the next meeting.
Council Member Howard Miller
Silicon Valley Clean Energy Authority Board of Directors – Silicon Valley Clean Energy is one
of the few Community Choice Aggregation programs to have an active Risk management
Committee comprised of elected officials. Silicon Valley Clean Energy started delivering
electricity to customers in April. So far, there is a less than 1% opt out rate. The Board sought to
make the offerings from Silicon Valley Clean Energy advantageous for solar customers. So, the
Board is hopeful that very few solar customers will opt out. While most power purchased by
Silicon Valley Clean Energy is sourced from California, it is not possible to purchase all of it
from within the State because of limitations on storing solar energy. Hopefully, State rules that
prevent energy from being sourced entirely from California will change soon. There will be a
presentation on Silicon Valley Clean Energy on April 22 at Saratoga Library starting at 11:00
a.m.
Valley Transportation Authority (VTA) Policy Advisory Committee – the Committee considered
rules for use of Measure B funds, including requirements for matching contributions. Many of
the PAC members are requesting that VTA consider eliminating requirements for a local match.
While many cities can raise the necessary matching contribution from a variety of sources, those
sources may not be local. Measure B and matching contributions be discussed at the VTA budget
study session on April 21.
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga – the Tree lighting wad discussed at
the last meeting and many Chamber representatives are pleased that the event will happen the
Friday after Thanksgiving. There was also discussion of the Village Plan.
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission – during the last meeting, Water District staff
discussed groundwater charge increases that are proposed. Council Member Kumar expressed
displeasure with the pleasure and referenced California Public Utilities Commission Advice
Letters 501 and 506. At the next meeting, staff will be presenting on the flood plan.
CITY COUNCIL ITEMS
Council Member Cappello requested that the City Council consider the resolution put forward
from the Equitable Communities resolution put forward by the Cities Association of Santa Clara
County.
Council Member Miller supported the request.
Vice Mayor Bernald requested an informational report on leaf blower bans in other communities,
including details on the impact and enforcement of the bans. She asked that the report also
provide information on the noise differences between electric and battery powered leaf blowers.
Council Member Miller supported the request.
21
Saratoga City Council Minutes – Page 6 of 6
CITY MANAGER'S REPORT
None
ADJOURNMENT
BERNALD/CAPPELLO MOVED TO ADJOURN THE MEETING AT 8:20 P.M. MOTION
PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk
City of Saratoga
22
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
4/18/2017 Period 10
4/25/2017 Period 10
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for $20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
4/18/17 133075 133142 68 713,262.01 04/18/17 04/11/17 133074
4/25/17 133143 133191 49 176,845.36 04/25/17 04/18/17 133142
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
04/18/17 133084 PS 32,429.46
04/18/17 133086 Risk Mgmnt 37,060.95
04/18/17 133109 PS 431,347.75
04/18/17 133140 PW 29,795.78
04/25/17 133175 PW 81,011.71
04/25/17 133178 CDD 20,742.00
Accounts Payable checks voided during this time period:
AP Date Check #Amount
02/28/17 132729 Re-issue 125.00
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Prior Check Register
Checks
Released
Total
Checks Amount
Status
Never received check
Accounts Payable
Accounts Payable
Raghu Pai & Sahana Pai General
Issued to
Christina Li
Reason
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:Finance & Administrative Services
PREPARED BY:
Ending
Check #Type of Checks Date
Vista Landscape
Fund Purpose
Landscape Srvcs
InsuranceWorker's Comp
General Law Enforcement
Animal ServicesGeneral
Various
Comp Shared Risk Pool
SCC Office of the Sheriff
City of San Jose
Starting Check #
Matt Novakovich Orchard MaintenanceGeneral
Bond Release
23
24
25
26
27
28
29
30
31
32
33
SARATOGA CITY COUNCIL
MEETING DATE: May 3, 2017
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended March 31, 2017
RECOMMENDED ACTION:
Review and accept the amended Treasurer’s Report for the month ended March 31, 2017.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of March 31, 2017, the City had $229,790 in cash deposit at Comerica bank, and $19,960,119 on deposit
with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective
July 1, 2016: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of March 31, 2017
is $20,189,909 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of March 31, 2017, the City’s
financial position (Assets $21.0M, Liabilities $2.5M and Fund Equity $18.5M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 229,790$
Deposit with LAIF 19,960,119$
Total Unrestricted Cash 20,189,909$
Cash Summary
34
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
+
Total Unrestricted Cash 20,189,909$
Plus: Assets 907,232
Less: Liabilities (2,511,698)
Ending Fund Balance 18,585,443$
Adjusting Cash to Ending Fund Balance
35
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
Fund Descri ption
Fund
Balance
7/1/16
Increase/
(Decrease)
Jul-Jan
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/17
General Fund
Restricted Fund Balances:
Environmental Services Reserve 313,182 - - - - - 313,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - 210,000 790,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 1,472,408 - - - - 1,410,648 61,760
Facility Reserve 1,200,000 - - - - - 1,200,000
Carryforwards Reserve - - - - - - -
Unassigned Fund Balances: -
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 2,250,000 - - - - - 2,250,000
Development Services Reserve 719,562 - - - - - 719,562
Compensated Absences Reserve 209,937 - - - - - 209,937
Other Unassigned Fund Balance Reserve (Pre YE distribution 2,475,531 (388,001) 1,419,602 1,559,045 - - 1,948,087
General Fund Total 10,640,620 (388,001) 1,419,602 1,559,045 - 1,620,648 8,492,528
Special Revenue
Landscape/Lighting Districts 1,005,796 90,610 25,222 44,918 - - 1,076,710
Capital Project
Street Projects 1,559,080 (630,126) 30,275 65,293 1,305,000 - 2,198,936
Park and Trail Projects 471,639 (40,702) - 8,641 98,000 23,000 497,296
Facility Projects 245,639 (641) - 31,554 190,648 - 404,091
Administrative Projects 667,699 (59,878) 104,180 7,018 167,394 117,394 754,983
Tree Fund Projects 94,100 (18,586) - - - - 75,514
Park In-Lieu Fees Projects 495,465 (4,404) - - - - 491,061
CIP Grant Street Projects 25,310 1,110 47,769 4,633 - - 69,555
CIP Grant Park & Trail Projects 21,206 (3,574) - - - - 17,632
Gas Tax Fund Projects 1,135,927 (381,291) 82,859 52,785 - - 784,711
CIP Fund Total 4,716,065 (1,138,093) 265,082 169,924 1,761,042 140,394 5,293,779
Debt Service
Library Bond 922,952 (333,697) 2,888 - - - 592,143
Internal Service Fund
Liability/Risk Management 376,488 52,607 375 12,466 - - 417,004
Workers Compensation 304,401 (3,341) - 4,222 - - 296,838
Office Support Fund 96,172 13,880 982 6,066 - - 104,968
Information Technology Services 274,223 51,049 465 39,587 - - 286,150
Equipment Maintenance 165,949 62,782 - 23,149 - - 205,582
Building Maintenance 370,717 154,908 375 77,722 - - 448,278
Equipment Replacement 611,708 (40,067) - 867 - - 570,774
Technology Replacement 274,339 83,542 - 8,393 - - 349,488
Building FFE Replacement 339,222 120,240 - 8,253 - - 451,209
Total City 20,098,652 (1,273,582) 1,714,991 1,954,613 1,761,042 1,761,042 18,585,443
36
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
CIP Funds/Pro jects
Fund Balance
7/1/16
Increase/
(Decrease)
Jul-Jan
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/17
Street Projects
Annual Road Improvements 630,647 (427,443) 29,275 12,166 550,000 - 770,313
Roadway Safety & Traffic Calming 51,574 (35,559) - - 50,000 - 66,015
Highway 9 Safety Project - Phase IV 120,149 (7,052) 1,000 162 - - 113,935
Beaumont Traffic Circle 30,000 - - - - - 30,000
Village LED Streetlights 4,835 (138) - - - - 4,697
Annual Infrastructure Maintenance& Repair 88,517 (140,381) - 22,270 200,000 - 125,867
Village Pedestrian Improvements - Phase II 18,424 - - - 105,000 - 123,424
EL Camino Grande SD Pump 142,988 - - - - - 142,988
Storm Drain Capture Device 30,000 - - - - - 30,000
Wildcat Creek Outfall 40,000 - - - - - 40,000
Fourth Street Bridge Widening 100,000 - - - - - 100,000
Quito Road Bridge Replacement 157,830 - - - - - 157,830
Quito Road Bridge - ROW ACQ 45,373 (646) - 600 - - 44,126
Damon Lane Retaining Wall - - - 30,094 190,000 - 159,906
Bainter Ave Retaining Wall - (18,908) - - 210,000 - 191,092
Underground Project 98,744 - - - - - 98,744
Total Street Projects 1,559,080 (630,126) 30,275 65,293 1,305,000 - 2,198,936
Parks & Trails Projects
Park/Trail Repairs 618 - - - - - 618
Sustainable Landscaping 72,160 (23,211) - 720 - - 48,229
Magical Bridge Playground - - - - 32,000 - 32,000
Hakone Gardens Miscellaneous Improvements 96,548 - - - - 23,000 73,548
Hakone Gardens Infrastructure Improvements 122,435 (7,922) - - - - 114,513
Hakone Gardens Koi Pond Improvements - - - - 66,000 - 66,000
Saratoga to Sea Trail - Construction 100,000 - - - - - 100,000
Joe's Trail at Saratoga/De Anza 33,997 - - - - - 33,997
Guava/Fredericksburg Entrance 45,880 (9,569) - 7,921 - - 28,390
Total Parks & Trails Projects 471,639 (40,702) - 8,641 98,000 23,000 497,296
Facility Projects
Security Locks 23,375 - - - - - 23,375
CIP Facility Building Improvement - (1,962) - 31,500 70,648 - 37,186
ENG/CDD Window Replacement 2,238 (228) - - - - 2,010
Civic Theater Improvements 90,660 1,448 - 54 - - 92,054
CC/SC Panel Upgrade - - - - 120,000 - 120,000
SPCC Furniture & Fixtures 13,896 - - - - - 13,896
Library Building Exterior Maintenance Projects 15,470 100 - - - - 15,570
Library - EV FC Station 100,000 - - - - - 100,000
Total Facility Projects 245,639 (641) - 31,554 190,648 - 404,091
Administrative and Technology Projects
COMB Document Imaging Project 43,973 (12,062) - - - - 31,911
City Website/Intranet 69,409 (2,692) - - 15,000 - 81,717
Development Technology 44,113 5,660 4,180 - - - 53,953
Trak-It Software Upgrade 42,733 (9,350) - - - - 33,383
LLD Initiation Match Program 24,000 - - - - - 24,000
Horseshoe Beautification 25,000 - - - - - 25,000
Citywide Transportation Needs Assessment - (10,451) - 5,435 50,000 - 34,114
General Plan Update 200,000 (25,000) 100,000 - - 52,394 222,606
Village Façade Program 15,751 - - - - - 15,751
Village Specific Plan Update 47,606 (5,983) - 1,583 52,394 - 92,434
Wildfire Protection Plan 25,000 - - - - 25,000 -
Risk Management Project Funding 90,115 - - - 50,000 - 140,115
CIP ADMIN - UNALLOCATED 40,000 - - - - 40,000 -
Total Administrative and Technology Projects 667,699 (59,878) 104,180 7,018 167,394 117,394 754,983
37
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
CIP Funds/Pro jects
Fund Balance
7/1/16
Increase/
(Decrease)
Jul-Jan
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
3/31/17
Tree Fund Projects
Citywide Tree Planting Program 70,850 (18,711) - - - - 52,139
Tree Dedication Program 21,500 125 - - - - 21,625
SMSCF Tree Donation Program 1,750 - - - - - 1,750
Total Tree Fund Projects 94,100 (18,586) - - - - 75,514
CIP Grant Street Projects
Highway 9 - Phase IV - 1,660 - - - - 1,660
Prospect/Saratoga Median Improvement (40) - - - - - (40)
Citywide Signal Upgrade II (965) - - - - - (965)
Village LED Streetlights - - 47,769 - - - 47,769
Saratoga Ave Sidewalk 26,316 - - - - - 26,316
Quito Road Bridges - 4,439 - - - - 4,439
Quito Road Bridge - ROW ACQ - (4,989) - 4,633 - - (9,623)
Total CIP Grant Street Projects 25,310 1,110 47,769 4,633 - - 69,555
CIP Grant Park & Trail Projects
AB8939 Beverage Container Grant Funding 8,397 (3,574) - - - - 4,823
Joe's Trail at Saratoga/De Anza 12,809 - - - - - 12,809
Total CIP Grant Park & Trail Projects 21,206 (3,574) - - - - 17,632
Park In-Lieu Fees Projects
Magical Bridge Playground - - - - 128,000 - 128,000
Quarry Park ADA Access - (5,304) - - 250,000 - 244,696
Unallocated Park Fees 495,465 900 - - (378,000) - 118,365
Total park In-Lieu Fees Projects 495,465 (4,404) - - - - 491,061
Gas Tax Fund Projects
Annual Roadway Improvements 572,850 (244,974) 82,859 52,228 - - 358,507
Prospect/Saratoga Median Improvements 395,244 (136,317) - 557 - - 258,370
Citywide Signal Upgrade II 99,759 - - - - - 99,759
Quito Road & Paseo Olivos Storm Drain 40,000 - - - - - 40,000
Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,135,927 (381,291) 82,859 52,785 - - 784,711
Total CIP Funds 4,716,065 (1,138,093) 265,082 169,924 1,761,042 140,394 5,293,779
38
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
39
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78
Quarterly Apportionment Rates
Local Agency Investment Fund
40
SARATOGA CITY COUNCIL
MEETING DATE: May 3, 2017
DEPARTMENT: Community Development Department
PREPARED BY: Nicole Johnson, Planner II
SUBJECT: Ordinance Amendment to the City’s Beekeeping Regulations (City Code
Section 7-20.230)
RECOMMENDED ACTION:
Waive the second reading and adopt the attached ordinance revising the City Code Section 7-
20.230 (Beekeeping Ordinance).
BACKGROUND:
On April 19, 2017 the City Council introduced amendments to City Code Section 7-20.230
(Beekeeping Ordinance) and directed staff to place the ordinance on the Consent Calendar for
adoption at the next regular meeting of the City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption.
ATTACHMENTS:
Attachment A – Ordinance
41
ORDINANCE NO. __________
AN ORDINANCE AMENDING ARTICLE 7-20
OF THE SARATOGA CITY CODE, BEEKEEPING
THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS
FOLLOWS:
Findings
1. The City of Saratoga wishes to amend the provisions of the City Code concerning
beekeeping to provide a better balance between the beneficial aspects associated
with apiaries and reasonable standards that are necessary to maintain the health,
safety, and general welfare of the public.
2. The City of Saratoga also wishes to encourage responsible beekeeping within the
City in recognition of the City’s semi-rural character and its agrarian history.
3. The City Council of the City of Saratoga held a duly noticed public hearing on
April 19, 2017 and after considering all testimony and written materials provided
in connection with that hearing introduced this ordinance and waived the reading
thereof.
Therefore, the City Council hereby ordains as follows:
Section 1. Adoption.
The existing text of Section 7-20.230 of the Saratoga City Code is hereby replaced with
the text in Attachment 1.
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph,
sentence, clause and phrase of this ordinance is severable and independent of every other
section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this
ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or
phrase of this ordinance is held invalid, the City Council declares that it would have
adopted the remaining provisions of this ordinance irrespective of the portion held
invalid, and further declares its express intent that the remaining portions of this
ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
The proposed amendments and additions to the City Code are Categorically Exempt from
the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section
15061(b)(3). CEQA applies only to projects which have the potential of causing a
significant effect on the environment. Where it can be seen with certainty that there is no
Attachment A
Page 1 of 4
42
possibility that the activity in question may have a significant effect on the environment,
the activity is not subject to CEQA. In this circumstance the amendments to the existing
City Code address regulation of animals only and would have a de minimis impact on the
environment.
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of
the City of Saratoga within fifteen days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced at the
regular meeting of the City Council of the City of Saratoga held on the 19th day of April
2017, and was adopted by the following vote on May 3,2017.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
Emily Lo
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Crystal Bothelio
CITY CLERK
APPROVED AS TO FORM:
DATE:
Richard Taylor
CITY ATTORNEY
Page 2 of 4
43
Attachment 1 – Amendments to Article 7-20 (Animals)
Section 7-20.230 is replaced in its entirety with the following:
Section 7-20.230- BEEKEEPING
a) Purpose. This Section is adopted to establish provisions to regulate and
encourage responsible beekeeping within the City, in order to protect and
promote the public health, safety, welfare, comfort and convenience, while
permitting the reasonable uses of bees in agricultural activities.
b) Definitions. For the purposes of this Section, and other provisions of this Code,
the following words shall have the meaning respectively ascribed to them in this
subsection, unless the context or the provision clearly requires otherwise:
1. Apiary - means bees, hives and appliances wherever the same are kept,
located or found and maintained by any person.
2. Bees - means honey-producing insects of the species Apis Mellifera,
including the adults, eggs, larvae, pupae or other states thereof.
3. Flyway Barrier – means a barrier such as a solid fence, wall or dense
vegetation, six feet in height and located four to five feet away from the
apiary. The barrier shall be placed in front of the entrance of a hive to modify
bee entrance/exit flight paths from a low angle entrance/exit to a more vertical
path.
4. Hive - means a structure for the purpose of housing bees.
5. Location - means any premises upon which an apiary is located.
c) Location - Apiaries shall only be located within the side or rear yards and no
closer than 6’ from the property lines. If the apiary is located within 20’ from a
property line, the entrance shall not face that property line.
d) Height - The maximum height of the hives or other structures associated with
the apiary shall not exceed 6’.
e) Number of Hives - A maximum of three (3) hives per property within the
zoning districts R-1-10,000, R-1-12,500, R-1-15,000, and R-1-20,000. A
maximum of four (4) hives per property within the R-1-40,000 zoning district
and one (1) additional hive permitted for each ½ acre over one acre. Apiaries
are not permitted in any zoning district not listed in this subsection (e).
f) Flyway Barrier - If the apiary is located within twenty feet of a property line,
either a flyway barrier shall be required or the entrance of the apiary shall not
face a property line.
g) Water supply - A water supply adequate in quantity for the apiary shall be
provided and maintained.
h) Compliance with laws - Any person maintaining an apiary on his/her property
shall comply with all local, state and federal laws.
i) Penalty - Violation of any of the provisions of this section is a misdemeanor and
public nuisance subject to the penalties set forth in Chapter 3 of this Code in
addition to any other remedies at law.
Page 3 of 4
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885894.3
Page 4 of 4
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1
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Attorney Office
PREPARED BY:Richard Taylor and Heather Minner, City Attorneys’ Office
SUBJECT:Adoption of a Resolution of Necessity to Acquire a Public Trail Easement
over San Jose Water Company Property (APN 503-73-003) to Connect
Quarry Park and Sanborn County Park Trail Networks
RECOMMENDED ACTION:
Adopt a Resolution of Necessity making the appropriate findings to initiate acquisition of a public
trail easement over San Jose Water Company Property (APN 503-73-003) to connect public trail
networks in Quarry Park and Sanborn County Park (“Project”).
SUMMARY:
Property owned by the San Jose Water Company (“SJWC”) lies between Quarry Park and Sanborn
County Park. SJWC is working with the City to allow a public trail across its property to connect
these two parks.In 2015, the City and SJWC identified the best route for this connector trail,and
the parties now wish to transfer a public trail easement to allow the City to construct, use, and
maintain the trail. The easement (“Easement”) would extend approximately 3.2 miles across and
into SJWC property, as identified in the map attached as Exhibit A to the Resolution of Necessity,
excerpted from the Quarry Park to Sanborn County Park Trail Feasibility Study (May 19, 2015).
The City and SJWC agree that the most efficient and effective way to transfer the Easement is
through a court order. To initiate the legal proceeding, the City must adopt a Resolution of
Necessity and make certain findings.The Resolution of Necessity requires four “yes” votes by the
Council to pass.
BACKGROUND:
The City of Saratoga has long had a goal of creating a “Saratoga to the Sea Trail.” The potential
for this trail was one of the reasons the City acquired Saratoga Quarry Park. A critical piece of
this trail would cross SJWC property to link the City’s Quarry Park and the Sanborn County Park
trail networks. The SJWC has offered to provide a public trail easement for this connector trail to
the City of Saratoga (subject to reaching agreement on negotiated terms),and the parties wish to
effectuate the transfer of that Easement through a court order. To initiative those legal proceedings,
the City must adopt a Resolution of Necessity. 46
2
FINDINGS:
To adopt a Resolution of Necessity, the Council must findthat:
1. The public interest and necessity require theProject for which the Easement is being
acquired;
2. The Project is planned and located in the manner that will be compatible with the greatest
public good and the least private injury;
3. The Easement is necessary for the Project; and
4. An offer to purchase has been made to the owners of the Property as required by
Government Code section 7267.2.
The following discussion addresses each of thesefindings.
1.The public interest and necessity require the Project for which the Easement is being
acquired. The Project is intended to connect Saratoga’s new Quarry Park with Sanborn County
Park. The City of Saratoga acquired the land for Quarry Park in 2011, and the Park opened in
2015. Soon after acquiring the Quarry Park property, the City began investigating the feasibility
of a trail connecting Quarry Park to Sanborn County Park, which would advance the City’s long-
held goal of linking the City’s park system to the Skyline-to-the-Sea Trail. The City has been
planning this larger, “Saratoga to the Sea Trail” for over a decade. The 2007 Open
Space/Conservation Element of the City’s General Plan described a trail that would connect
Saratoga City parks to the Skyline-to-the-Sea Trail in Sanborn County Park, which currently begins
at Saratoga Gap, passes through redwood forests into Castle Rock State Park and Big Basin State
Park, and continues for 34 miles to Waddell State Beach on the Pacific Ocean.
Acquiring the Easement is necessary to connect Saratoga’s Quarry Park to Sanborn County Park.
This will facilitate exceptional access for Saratoga’s residents and visitors to the County park
systems and to a variety of recreational opportunities. The City completed a Trail Feasibility Study
on May 19, 2015, identifying the proposed trail Easement as the best way to connect the two parks.
In short, the Project is designed to meet the following goals andobjectives:
Provide more access to open space in and around Saratoga;
Improve regional trail connectivity to Bay Area open space and trailnetworks;
Provide recreational opportunities near Saratoga; and
Advance the goals for the City’s trail system, as set forth in the City’s General Plan.
2.The Project is planned and located in the manner that will be compatible with the
greatest public good and the least private injury. The trail will cross undeveloped San Jose
Water Company property that is currently used by SJWC as a watershed and to house a small
amount of equipment. As established in the 2015, Trail Feasibility Study, the Project will not
infringe on SJWC’s use of the property or adversely impact the property’s watershed values. The
trail would be constructed along an easement acquired from SJWC and would involve no fee title
land acquisition by the City. SJWC does not oppose the Project or the City’s acquisition of the
Easement, and has agreed that the most efficient and effective way to transfer the easement is 47
3
through a court order.
3.The Easement is necessary for the Project. The Project requires an easement in SJWC’s
property. The only feasible way to connect Quarry Park to Sanborn County Park is to construct
the trail across SJWC property, which lies between Quarry Park and Sanborn Park.
4.An offer to purchase has been made to the record owners of the Property as required
by Government Code section 7267.2. On March 17, 2017, SJWC offered to donate the Easement
to the City of Saratoga at no cost, contingent upon the SJWC and the City negotiating mutually
acceptable terms for the trail easement and upon the transfer being effectuated in accordance with
the law. Pursuant to Government Code section 7267.2, on April 14, 2017, the City of Saratoga
sent a letter to SJWC by certified mail offering to purchase the Easement under the same terms.
At the same time, the City notified SJWC of its intent to adopt a Resolution of Necessity pursuant
to California Code of Civil Procedure section 1245.230.
ACTION BY THE CITY COUNCIL; ALTERNATEACTION(S):
Should the City Council make the findings required in the attached Resolution of Necessity, the
City may initiate legal proceedings to acquire the Easement by adopting the attached Resolution
of Necessity. The Resolution of Necessity requires a two-thirds (2/3) vote of the City Council,
which equates to four votes because the Council consists of five members. The City Council has
the discretion to: (1) Adopt the Resolution of Necessity; (2) not adopt the Resolution of Necessity;
or (3) request additional information. Staff recommends that the Council adopt the Resolution of
Necessity to acquire the Easement.
FISCAL IMPACT:
SJWC has offered to donate the Easement to the City at no cost, contingent upon the SJWC and
the City negotiating mutually acceptable terms for the trail easement and upon the transfer being
effectuated in accordance with the law. There will be some legal costs associated with negotiating
easement terms and effecting transfer of the easement through a court order.
ATTACHMENTS:
1. Resolution of Necessity
2. Exhibit A: Map
886218.3
48
1
CITY COUNCIL OF THE CITY OF SARATOGA
RESOLUTION NO.________
A RESOLUTION OF PUBLIC USE AND NECESSITY OF THE CITY OF SARATOGA FOR
ACQUISITION OF A PUBLIC TRAIL EASEMENT OVER SAN JOSE WATER COMPANY
PROPERTY TO CONNECT QUARRY PARK AND SANBORN COUNTY PARK;
AUTHORIZING THE CITY ATTORNEY TO INITIATE A LEGAL PROCEEDING TO
EFFECTUATE THE TRANSFER OF THE EASEMENT.
Connecting public trail networks in Quarry Park and Sanborn County Park requires
development and maintenance of an approximately 3.2-mile public trail (the “Project”) extending
across and into undeveloped property owned by San Jose Water Company, APN 503-73-003 (the
“Property”). The Project requires acquisition of an easement over the Property for the design,
construction, use, and maintenance of the trail (the “Easement”).
The City Council of the City of Saratoga, by a vote of four-fifths majority or more of
its members, finds, determines, declares, and resolves that:
Section 1. The City of Saratoga is a municipal corporation in the County of Santa Clara,
State ofCalifornia.
Section 2. The Easement is to be acquired for public use for the Project and all uses
necessary, convenient, or appurtenant to the Project pursuant to the authority conferred upon the
City of Saratoga by California Constitution Article 1, section 19; California Government Code
sections 37350, 37350.5, 37351, and 40404; California Code of Civil Procedure sections 1230.010
et seq., including, but not limited to sections 1240.010 through 1240.050, 1240.110, 1240.120,
1240.140, 1240.150, 124.220, 1240.350, 1240.410, 1240.510, 1240.610, 1240.650; and other
provisions of law.
Section 3. The Property is located in unincorporated Santa Clara County, and consists of
APN 503-73-003. The proposed alignment of the trail Easement is depicted on the map attached as
Exhibit “A” to this Resolution, excerpted from the Quarry Park to Sanborn County Park Trail
Feasibility Study (May 19, 2015). The Easement is required for the design, construction, use, and
maintenance of theProject.
Section 4. The Project will provide a recreational trail for public use that connects
Saratoga’s Quarry Park with Sanborn County Park and associated trail networks. A further
description of the principal purpose of the Project is set forth in the Staff Report for this Resolution.
Section 5. The City Council of the City of Saratoga specifically finds anddetermines that:
A.The public interest and necessity require theProject.
B.The Project is planned or located in the manner that will be most compatible with
the greatest good and the least privateinjury.
49
2
C.The Easement is necessary to carry out and make effective the principal purpose of
the Project.
D.The City has complied with all conditions and statutory requirements necessary to
acquire the Easement, including but not limited to, making the offer required by Government Code
section7267.2(a).
Section 6. The findings and declarations contained in this Resolution are based on the record
before the City Council on May 3, 2017, when it adopted this Resolution, including the Staff Report
for this Resolution, all documents referenced and incorporated in the Staff Report, and the records
and documents prepared in connection with the Project, all of which are incorporated into this
Resolution by thisreference.
Section 7. The City Council of the City of Saratoga authorizes and directs the City
Attorney’s office and City Staff to take all steps necessary to commence and prosecute legal
proceedings in a court of competent jurisdiction to acquire the Easement in accordance with the law.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 3rdday of May, 2017 by the followingvote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Emily Lo, Mayor
ATTEST:
Crystal Bothelio, CityClerk
886306.2
50
SITE MAP
QUARRY PARK - SANBORN CONNECTOR TRAIL
FIGURE 1
Job: PW-SARATOGA TO SEA-685
Date: 3/8/2015
TIMOTHY C. BEST, CEG
1002 Columbia Street, Santa Cruz, CA 95060(831) 425 5832 (831) 425 5830 (fax)
ENGINEERING GEOLOGY AND HYDROLOGY
à
à
à
Sa
r
atoga CreekCongress Sp
rings CreekCongress Springs CreekHighway 9
QUARRYPARK
SAN JOSEWATERCOMPANY
WINERY(privateproperty)
SANBORNCOUNTYPARK
SANBORNCOUNTYPARK 1650700
600
1500
15
5
0
750
14001600 20001
6
5
0 140
0
1600
700
1650
1850
1850 115012501100
185
0
1800
120
0 165018001950700
1
9
0
0120012501850160013
0
0
11
5
0 1350140
0
600
145
0
1
8
0
015001550
175
0
17
0
065070075016501600
800
8501300
1350950
125014009001000
1050
14501100
150015501200 11
5
0
´0 500 1,000
Feet
NEW TRAIL CONSTRUCTION
New
Routed on old overgrown roadàProposed BridgeTRAIL FOLLOWING EXISTING ROAD
San Jose Water Company
Winery - private property
Sandborn Park
ROADS
Highway
Paved
Dirt
STREAMS
Ephemeral
Intermittent
Perennial
GEOLOGIC HAZARDS
Steep slopes (>70%)
Deep-seated landslide
PARCEL
QUARRY PARK
SANBORN PARK
WINERY (private property)
SAN JOSE WATER COMPANY
51
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Conduit Financing for the Fellowship Plaza Apartments
RECOMMENDED ACTION:
1)Conduct a public hearing under the requirements of Tax and Equity Fiscal Responsibility Act
(TEFRA) and Internal Revenue Code of 1986, as amended; and
2)Adopt the resolution,solely for the purposes of satisfying the requirements of TEFRA, the
Code and the California Government Code Section 6500 (and following), approving the
issuance of bonds by the California Municipal Finance Authority for the benefit of the
California Odd Fellows Foundation, Inc. and EAH Inc., or a subsidiary affiliate thereof (the
Borrower), to provide the financing of the in financing the acquisition, rehabilitation,
improvement and equipping of a 150-unit affordable rental housing facility to be owned and
operated by the Borrower and located at 14520 Fruitvale Avenue within the City of Saratoga,
California
BACKGROUND:
EAH Inc., requested that the California Municipal Finance Authority (CMFA)serve as the
municipal issuer of the Bonds in an aggregate principal amount not to exceed $63,000,000 of tax-
exempt revenue bonds. The proceeds of the Bonds will be used for the acquisition, rehabilitation,
improvement and equipping of a 150-unit affordable rental housing facility to be owned and
operated by the Borrower and located at 14520 Fruitvale Avenue within the City of Saratoga,
California.
In order for all or a portion of the Bonds to qualify as tax-exempt bonds, the City of Saratoga must
conduct a public hearing under the requires of the Tax and Equity Fiscal Responsibility Act (the
“TEFRA Hearing”) providing for the members of the community an opportunity to speak in favor
of or against the use of tax-exempt bonds for the financing of the Project. Prior to such TEFRA
Hearing, reasonable notice must be provided to the members of the community. Following the
close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit
hosting the Project must provide its approval of the issuance of the Bonds for the financing of the
Project.
52
The bonds to be issued by the CMFA will be the sole responsibility of the Borrower, California
Odd Fellows Foundation, Inc. and EAH Inc. The City will have no financial or other liability or
responsibility for the bonds or the repayment of the bonds. All financing documents with respect
to the issuance of the obligations will contain clear disclaimers that the obligations are not
obligations of the City or the State of California, but are to be paid for solely from funds provided
by Odd Fellows Foundation, Inc. and EAH Inc.
Participation by the City in the CMFA will not impact the City’s appropriations limits and will not
constitute any type of indebtedness by the City. Outside of holding the TEFRA hearing and
adopting the required resolution, no other participation or activity of the City or the City Council
with respect to the issuance of the obligations will be required.
Representatives from the CFMA and EAH Inc. will be present at the public hearing to present and
answer Council questions regarding this item.
The City has held TEFRA hearings in the past for the CMFRA, including hearings for Saint
Andrews in 2006 and 2012.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A legal advertisement announcing this public hearing was published by CMFA in the San Jose
Mercury News on April 19, 2017 and in the Saratoga News on April 21, 2017.
ATTACHMENTS:
Attachment A – Resolution Approving Issuance of Revenue Bonds by CMFA in Amount not to
Exceed $63,000,000 to Finance Acquisition, Rehabilitation, Improvement and
Equipping Odd Fellows Affordable Rental Housing Facility
Attachment B – Request from CMFA for TEFRA Hearing
53
RESOLUTION NO. 17-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA
MUNICIPAL FINANCE AUTHORITY IN AN AGGREGATE PRINCIPAL
AMOUNT NOT TO EXCEED $63,000,000 TO FINANCE THE ACQUISITION,
REHABILITATION, IMPROVEMENT AND EQUIPPING OF A 150-UNIT
AFFORDABLE RENTAL HOUSING FACILITY FOR THE BENEFIT OF A TO-
BE-FORMED LIMITED PARTNERSHIP AND/OR CALIFORNIA ODD
FELLOWS FOUNDATION, INC. AND EAH INC. (OR AN AFFILIATE OF
EITHER), AND CERTAIN OTHER MATTERS RELATING THERETO
WHEREAS, the California Odd Fellows Foundation, Inc. and EAH Inc., on behalf of a to-be-
formed limited partnership, or another entity to be established by California Odd Fellows Foundation, Inc.
and/or EAH Inc. or an affiliate thereof (the “Borrower”), have requested that the California Municipal
Finance Authority (the “Authority”) issue one or more series of revenue bonds in an aggregate principal
amount not to exceed $63,000,000 (the “Bonds”) for the acquisition, rehabilitation, improvement and
equipping of a 150-unit affordable rental housing facility (the “Project”) to be owned and operated by the
Borrower and located at 14520 Fruitvale Avenue within the City of Saratoga (the City); and
WHEREAS, pursuant to Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), the
issuance of the Bonds by the Authority must be approved by the City because the Project is located within
the territorial limits of the City; and
WHEREAS, the City Council of the City (the “City Council”) is the elected legislative body of
the City and is one of the “applicable elected representatives” required to approve the issuance of the
Bonds under Section 147(f) of the Code; and
WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds
by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the
requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal
Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certainlocal agencies, including
the City; and
WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly
given by the Authority, held a public hearing regarding the issuance of the Bonds, and now desires to
approve the issuance of the Bonds by the Authority;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Saratoga as
follows:
Section 1. The foregoing recitals are true and correct.
Section 2. The City Council hereby approves the issuance of the Bonds by the Authority. It is the
purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds
by the Authority, for the purposes of (a) Section 147(f) of the Code by theapplicable elected representative
of the governmental unit having jurisdiction over the area in which the Project is located, in accordance
54
with said Section 147(f) and (b) Section 4 of the Agreement. The City shall have no financial, legal, or
other responsibility or liability whatsoever with respect to the Bonds. All financing documents with
respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of
the City or State of California, but are to be paid for solely from funds provided by the Borrower.
Section 3. The officers of the City are hereby authorized and directed, jointly and severally, to do
any and all things and to execute and deliver any and all documents which they deem necessary or
advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and
the financing transaction approved hereby.
Section 4. The adoption of this Resolution shall not obligate the City or any department thereof
to (i) provide any financing to acquire or construct the Project; (ii) approve any application or request for,
or take any other action in connection with, any planning approval, permit or other action necessary for
the acquisition, rehabilitation or operation of the Project; (iii) make any contribution or advance any funds
whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership
therein.
Section 5. The Clerk shall forward a certified copy of this Resolution and an originally executed
Agreement to the Authority in care of its counsel:
Ronald E. Lee, Esq.
Jones Hall, APLC
475 Sansome Street, Suite 1700
San Francisco, CA 94111
Section 6. This resolution shall take effect immediately upon its adoption.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 3rd day of May 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Emily Lo, Mayor
Attest:
Crystal Bothelio, City Clerk
55
56
57
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Resolution Reaffirming the City’s Commitment to a Diverse, Supportive,
Inclusive Community and to Protecting the Constitutional Rights of its
Residents
RECOMMENDED ACTION:
Approve the resolution reaffirming the City’s Commitment to a diverse, supportive, inclusive
community and to protecting the constitutional rights of its residents.
BACKGROUND:
At the April 19, 2017 City Council Meeting, Council Member Cappello, with support from
Council Member Miller, requested that the City Council consider adoption of the attached
resolution, prepared by the Cities Association of Santa Clara County Equitable Communities
Subcommittee. At the April 2017 Cities Association Board Meeting, the Board supported
distribution of the resolution to cities in the County for consideration and adoption. The
Equitable Communities Subcommittee was formed to consider actions or recommendations to
Cities Association member cities to protect constituents regardless of race, gender, class,
religion, sexual orientation, or disability and advance our commitment to safety and equity
across communities.
ATTACHMENTS:
Attachment A –Resolution reaffirming the City of Saratoga’s Commitment to a Diverse,
Supportive, Inclusive Community and to the Protection of the Constitutional
Rights of Saratoga Residents
58
RESOLUTION NO. 17-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
REAFFIRMING THE CITY’S COMMITMENT TO A DIVERSE, SUPPORTIVE,
INCLUSIVE COMMUNITY AND TO PROTECTING THE CONSTITUTIONAL
RIGHTS OF ITS RESIDENTS
WHEREAS, the City of Saratoga values a community characterized by diversity,
multiculturalism, and unity and acknowledges that the dignity, health, rights, and privacy of all
our residents must be protected; and
WHEREAS, the City is committed to protecting the constitutional rights of all our
residents; and
WHEREAS, each person is naturally and legally entitled to live a life without
harassment, discrimination, persecution or assault, whether perpetrated by individuals, groups,
businesses, or governments; and
WHEREAS, there exists significant and growing concern among our residents based
upon recent national and regional incidents of hate crimes, intolerance of religious beliefs,
discrimination, sexual harassment and assault, and the fear of a trend toward more of these
crimes in the future; and
WHEREAS, there also exists considerable concern in the City about the potential risks
for discrimination, harassment, persecution, assault, and deportation; and
WHEREAS, the City and its residents continually reject bigotry and affirm their
commitment to a diverse, supportive, inclusive community; and
WHEREAS, all members of the City are valued regardless of religion, immigration
status, ethnicity, disability, gender, sexual orientation, or gender identity.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga
hereby reaffirms its commitment to a diverse, supportive and inclusive community and resolves
as follows:
The City of Saratoga rejects bigotry in all its forms, including, but not limited to, Islamophobia,
anti-Semitism, racism, nativism, misogyny and homophobia; and
The City of Saratoga does not tolerate discrimination based on race, national origin, ethnicity,
religion, age, gender, sexual orientation, color or disability: and
The City of Saratoga does not tolerate hate crimes, harassment, or assault; and
The City of Saratoga will oppose any attempts to undermine the safety, security, and rights of
members of our community and will work proactively to ensure the rights and privileges of
59
everyone in the city, regardless of religion, country of birth, immigration status, disability,
gender, sexual orientation, or gender identity; and
The City of Saratoga will promote safety, a sense of security, and equal protection of
constitutional and human rights, leading by example through equitable treatment of all by City
officials and departments.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 3
rd day of May 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Emily Lo, Mayor
ATTEST:
DATE:
Crystal Bothelio, City Clerk
60
SARATOGA CITY COUNCIL
MEETING DATE:May 3, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, City Clerk/Assistant to the City Manager
SUBJECT:Website Conceptual Design
RECOMMENDED ACTION:
Provide input to staff.
BACKGROUND:
Last fall, the City entered into an agreement with CivicPlus to redesign the City’s website and
implement a new intranet. Since then, City staff have been working with CivicPlus on the new
City website. As part of this process, staff sought input from the City Council on the layout at the
March 1, 2017 City Council meeting and is now seeking input on the conceptual design of the
website.
Before development of the website, CivicPlus has prepared a design concept in JPEG format to
ensure the look and feel of the website matches the City’s vision. The concept, shown in
Attachment A,includes a mockup of the homepage, the homepage menu, and an interior page.
The design prepared by Civic Plus is based on the City’s desire for a modern and clean
appearance. Additionally, certain features and content have been made more prominent in the
design based on website analytics. For example, analytics revealed that many visitors are using
the current internal website search tool. Consequently, the new website design features a
prominent search tool.Furthermore, icons on the homepage and interior page were created for
the most popular pages on the City’s site.
In addition to seeking Council in put on the design, staff conducted a survey on Peak Democracy
to gather the thoughts of residents. A total of 117 people participated in the survey. The majority
of survey participants indicated that they liked the overall appearance, color scheme, and layout
of the website.
61
Participants were also invited to share their thoughts on the website design concept. The City
received a diverse range of comments that were often at odds. Some residents liked the color
scheme, while others disliked the prominence of green and requested more vibrant colors.
Similarly, some residents expressed support for the simple design, limited menus, prominent
search tool, use of photos, and space for news and information on the homepage. However, there
were others who preferred to have only essential information on the homepage, requested more
expansive menus, suggested limited use of photos, requested a simpler design, noted that the
search tool should be less prominent, or felt the design is dated or boilerplate.
Many people commented on the photo used in the conceptual design. While many participants
indicated that they liked the photo, others felt a different photo would more appropriately
represent Saratoga or suggested that the photo rotate. The new site will be configured so that the
photo either automatically rotates periodically or upon page refresh. All content and photos on
the homepage will be editable and configurable.
Additionally, a number of survey participants noted that the font in the concept design is small.
Consequently, staff plans to work with CivicPlus to make the font larger.
In addition to comments regarding the design, the City also received suggestions regarding the
navigation and functionality of the website. For example, there were requests to make particular
pages and information easy to find, to make the menus simple and clear, to make the site mobile
friendly, to show upcoming events, and to make emergency notifications prominent on the
homepage when necessary. Many of the recommendations, such as a mobile responsive design
or emergency alerts on the homepage, are already part of the planned functionality and update
efforts. However, staff will carefully review all suggestions and make an effort to address them
in the website development process, which will begin once the design is finalized. The new
website is scheduled to go live in late summer or fall.
ATTACHMENTS:
Attachment A – Conceptual Design
62
Homepage Concept
63
Navigation Menu Concept
64
Interior Page Concept
65