HomeMy WebLinkAboutSupplemental_Attachment Page 1 of 2
CITY OF SARATOGA
Supplemental Information Memorandum
To: Mayor Cappello & Members of the City Council
From: Mary Furey, Administrative Services Director
Date: September 16, 2015
Subject: BAAQMD Grant for DC Fast Charge EV Station
As noted in the BAAQMD Grant Report to Council, staff was not able to obtain cost estimates for the proposed
Fast Charge EV Station in time to submit the information with the agenda packet, necessitating this supplemental
information be attached to the agenda packet after the initial publication.
The standard Level 2 EV Stations the City currently has installed throughout the City run on 120V power and
can fully charge an electric vehicle at 9,000 kWh over four to six hours. The proposed DC Fast Charge EV
Station runs on 480V power and can fully charge an electric vehicle at 75,000 kWh in 30 minutes or less.
Due to the DC Fast Charge voltage requirements, there is a significant cost differential in both the equipment
and the installation costs. Where the Level 2 dual station cost approximately $8,000 in 2012, the DC Fast Charge
single station with dual types of pump connections will cost $37,308 in 2016. Similarly, the Level 2 EV station
installation that cost approximately $25,000 in 2008 jumps to $54,144 in 2016. As explained to staff, both
material and labor costs fall into a higher cost bracket when dealing with 480V.
The DC Fast Charge equipment and installation costs total $91,452. The attached budget adjustment resolution
requests an additional $75,000 be transferred to the current EV Station CIP project of $25,000 to bring project
funding up to $100,000. This project amount includes $8,500 of contingency funding for unforeseen costs.
The BAAQMD Demonstration grant award will provide up to $75,000, meaning the City would fund up to
$25,000 of CIP costs toward this project if the maximum Demonstration grant amount is awarded and received.
If the City does not receive the Demonstration grant and wishes to pursue the BAAQMD Charge! Grant, the
maximum $25,000 award means the City would contribute up to $75,000 of the DC Fast Charge EV station
costs.
The attached budget adjustment resolution would authorize use of $75,000 from the FY 2016/17 CIP Reserve
Fund. The CIP Reserve fund project utilization discussion is scheduled for the February 5, 2016 Council retreat,
meaning this budget adjustment is in advance of the comprehensive CIP discussion. This request was brought
forward for Council consideration in light of the currently funded EV station project, Council’s FY 2016/17 CIP
project nomination for additional funding for a Fast Charge EV stations, and the possibility of obtaining the
$75,000 of BAAQMD’s Demonstration grant funding if the application is submitted by the December 18, 2015
deadline.
Page 2 of 2
For Council’s review, the draft FY 2016/17 CIP Reserve Funding Schedule is shown below. Per Council’s
current CIP Reserve policy, the $1.28 million reserve is obligated to fund $200,000 of priority projects. In
addition, for discussion purposes, discretionary reserve funding is reduced further for projects where funding is
anticipated to be applied per Council’s prior year CIP discussion and direction. This leaves approximately
$400,000 of unobligated discretionary funding. The schedule shows this amount would be reduced further for
the proposed budget resolution, down to $329,491.
Other Unassigned FB Reserve at 6.30.2015 1,779,491
Less Other Unassigned (Emergency/Budget Reserve)(500,000)
Transfer to CIP Reserve 1,279,491
Less: Annual CIP Priority Projects
Annual Sidewalks (50,000)
Annual Storm Drain (50,000)
Annual Roadway Safety & Traffic Calming (50,000)
Annual Risk Management (50,000)
Discretionary CIP Funding 1,079,491
Less: Anticipated discretionary funding requests:
Residential Street Reconstruction (300,000)
Roadway Maintenance & Repairs (250,000)
Annual Curb & Gutter (50,000)
Bridge Maintenance & Repairs (50,000)
Sustainable Landscaping (25,000)
Remaining Discretionary CIP Funding 404,491
Less: Proposed Budget Adjustment
Fast Charge EV Station (75,000)
Reduced Discretionary CIP Funding w/Adjustment 329,491
DRAFT
FY 2016/17 CIP Funding
RESOLUTION NO.__________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2015/16
TO PROVIDE FUNDING FOR A FAST CHARGE EV STATION
WHEREAS, the City Council desires to support the installation and use of a DC Fast Charge
Electric Vehicle station to enhance and increase the alternative fuel vehicle network; and
WHEREAS, a Bay Area Air Quality Management District reimbursable grant opportunity for
EV charging stations is available in the current fiscal year; and
WHEREAS, $75,000 of funding is needed in addition to the current $25,000 appropriated to the
EV Station Project in the 2015/16 CIP Budget to provide upfront project funding for this purpose; and
WHEREAS, it is necessary to transfer funding from General Fund’s CIP Reserve to the CIP
Budget to provide funding for this project as follows:
Budget
Account Description Account# Increase/ (Decrease)
To transfer funding from the CIP Reserve to the EV Charging Station CIP project:
General Fund CIP Reserve – Transfer Out 111.8101.99999 $ 75,000
EV Charging Station Project – Transfer In: 411.9113-003.49999 $ 75,000
To appropriate expenditure funding for the EV Charging Station CIP Project
Fast Charge EV Station installation – Project Construction: 411.9113-003.81161 $ 75,000
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
hereby approves the above adjustments to the Fiscal Year 2015/16 Operating & Capital Improvement
Budgets.
BE IT FURTHER RESOLVED, the above and foregoing resolution was PASSED AND
ADOPTED at a regular meeting of the Saratoga City Council held on the 16th day of December, 2015 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
E. Manny Cappello, Mayor
Attest:
Crystal Bothelio, City Clerk