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HomeMy WebLinkAbout04-15-2014 Youth Commission Minutes City of Saratoga Youth Commission MINUTES DATE: Tuesday, April 15, 2014 TIME: 7:00p.m. LOCATION: Warner Hutton House 13777 Fruitvale Ave. Saratoga, CA 95070 Call to Order: (7:01) Roll Call: Agrawal, Chang, Gupta, Khare, Lee, Lin, Pandya , Smith, Sreedhara, Vijay, Wang. (All present) Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on April 10, 2014. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of March 25th minutes: KHARE, WANG MOVED TO APPROVE FEBRUARY 11TH YOUTH COMMISSION MINUTES. Motion passed. Ayes: Agrawal, Chang, Gupta, Khare, Lee, Lin, Pandya, Smith, Sreedhara, Wang, Vijay. Noes: none. Absent: None. Abstain: None. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Introductions II. Old Business a) WOW Saratoga Elementary School -Change the assembly -Do not ask for questions -One slide power point before video -Captions in the video -Don’t use rubber bands -Prize distribution -List of kids who are eligible for prizes -Make sure to bring all the cards -Friday: Shefali, Anu, Jeremy, Mihir -Next week (Thursday): Summer, Justin, Allison -Handprint poster? -All ideas at Foothill III. Special Events/ Community Outreach a) Arbor Day Event April 22nd 3:45pm- City Hall Offices -Nihar, Anu, Jane, Allison, Summer, Mihir, Maya IV. Project Corner Stone a) Redwood Middle School Dance -Check-in: May -Two audience members will talk to lockhart -Semi-formal? CHANG MOVED TO HAVE A MEETING WITH MS. LOCKHART DURING THE MONTH OF MAY Motion passed. Ayes: Agrawal, Chang, Gupta, Khare, Lee, Lin, Pandya, Smith, Sreedhara, Wang, Vijay. Noes: none. Absent: None. Abstain: None. V. City Council a) Commission Recognition Dinner a. Wednesday, April 30th from 6:00pm-8:30pm @ Foothill Club: Semi-formal b. RSVP ASAP b) City Council Meeting a. Youth Commission 10 minute presentation to Council May 21st b. Presentation Assignments -Introduction: Jane -Laser tag planning: Maya -Laser tag event: Jeremy -Community events: Allison -YAK Planning: anu -Yak Conference: shefali -Media: mihir -WOW planning: Nihar -WOW event: Summer -Collaboration: Justin -Conclusion 1: Somya -Conclusion 2: Jane VI. Walk-One-Week (WOW) a) Argonaut Elementary School- April -Monday: Jane, Maya, Shefali -Tuesday: Jane, Shefali, Anu -Wednesday: Anu, Nihar, Mihir, Justin, Summer, Allison -Thursday: Allison, Jane, Maya -Friday: Nihar, Summer, Maya, Shefali b) Assembly on April 25th c) Foothill Elementary School- May 19th-23rd VII. Media a) Facebook: Jeremy, Shefali VII. Agenda Items for Next Meeting-Tuesday, May 13th 2014 VIII. Adjournment: (8:07) In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on April 10, 2014 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.