HomeMy WebLinkAbout09.24.2013 Minutes
City of Saratoga
Youth Commission
MINUTES
DATE: Tuesday, September 24, 2013
TIME: 7:00p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order: 7:01
Roll Call: Agrawal, Chang, Gupta, Khare (absent), Lee, Lin, Pandya (absent) , Smith, Sreedhara,
Vijay, Wang.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting
was properly posted on September 19, 2013.
Accept Agenda Items : No additional items may be added pursuant to Government Code
Section 54954.2.
Approval of September 10 minutes (Anu, Allison) SREEDHARA, LIN MOVED TO
APPROVE CITY COUNCIL MINUTES FOR YOUTH COMMISSION TRAINING
MEETING ON SEPTEMBER 7, 2013. Motion passed. Ayes: Agrawal, Chang, Gupta, Lee,
Lin, Smith, Sreedhara, Wang, Vijay. Noes: none. Absent: Khare, Pandya. Abstain: None.
Oral & Written Communication: Any member of the public may address the Commission
about any matter not on the agenda for this meeting for up three minutes. Commissioners may
not comment on the matter, but may choose toplace the topic on a future agenda.
(None)
I. Old Business
1. Apparel (Shefali)
-Jackets and T-shirts
-Design Decided
-No changes were requested by the commission
-Sizes noted
-To be ordered
2. Facebook private conversations
-Communication via Facebook is okay if it is in sub committees because these
committees represent less than half of the commission, scheduling is alright.
-No communication via group chat
II. Collaborative Efforts
1. Joint Council Meeting
- Invite council members to our meeting
-Have speeches written to be up for critique by the next meeting
-Assignments:
Jane: Overview/Wrap-up
Allison: New events (community/cultural)
Jeremy: Lasertag
Nihar: YAK Attack
Shefali: Past WOW (elements that will stay the same)
Summer: New WOW (added or changed elements)
Mihir: Marketing strategies, media, videos
Somya: Bullying Forum
Maya: Cornerstone (future, execution)
Justin: Partnerships
Anu: Cornerstone background
2. Saratoga Heritage Day Request
-Short notice, will not be participating
3. League of Women Voters Senior Center set-up
-Communicate about the job with the Saratoga High Key Club (Allison)
4. TAB
-WOW
5. SCCYAC
-tree lighting ceremony
-food barrels
-will partner with them but ask them for ideas
III. Project Corner Stone
1. Redwood Middle School
-Ask time for meeting (Maya)
-Ask for feedback before we go to
-Voter ballot
-Meeting Information:
Introductions
Project cornerstone review
Request: rep meeting, surveys
go back in the spring
IV . Walk-One-Week (WOW)
1. School Selections
-Argonaut: Late October- early November
-Saratoga: Spring
-Foothill: Spring
-Blue Hills? :Spring
V. Special Events/ Community Outreach
1. Laser Tag
-winter/holiday celebration
-after finals
-presale tickets
-food booths at venue (saratoga downtown)
VIJAY, LIN MOVED TO HOLD A LASER TAG EVENT IN EARLY DECEMBER.
Motion passed. Ayes: Agrawal, Chang, Gupta, Lee, Lin, Smith, Sreedhara, Wang, Vijay. Noes:
none. Absent: Khare, Pandya. Abstain: None.
VI. Forums
1. Speak-Out Anti-Bullying
-January
VII. Marketing Strategies
1. Facebook Page-Jeremy
2. Scheduling of posts
-post to invite to meetings
3. Youth Commission Pamphlet- Somya
-absent, tabled
4. School advertisement videos for events- Mihir
-absent, tabled
5. Saratoga Radio/KSAR radio ads
-redwood involvement?
VIII. Agenda Items for Next Meeting-Tuesday, October 8, 2013
1. City Council speeches
CHANG, AGARWAL MOVED TO INVITE THE CITY COUNCIL TO A MEETING.
Motion passed. Ayes: Agrawal, Chang, Gupta, Lee, Lin, Smith, Sreedhara, Wang, Vijay. Noes:
none. Absent: Khare, Pandya. Abstain: None.
2. Sub-committees
-Lasertag
Jane, Allison, Jeremy, Nihar
-WOW
Shefali, Summer, Mihir
-Cornerstone
Somya, Maya, Justin, Anu
3. Project cornerstone administration meeting
IX. Adjournment (8:59)
Minutes by Shefali Vijay, Secretary
In compliance with the Americans with Disabilities Act, if you are a disabled person and you
need a disability- related modification or accommodation to participate in this meeting, please
contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must he
made as early as possible and at least one full business day before the start of the meeting.
Certificate of Posting of Agenda:
l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Youth Commission of the City of Saratoga was posted on
September 19, 2013 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA
95070 and was available for public review at that location. The agenda is also available on the
City's website at www .saratoga.ca.us .