HomeMy WebLinkAbout10.08.2013 Minutes
DATE: Tuesday, October 8, 2013
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
MINUTES
Call to Order 7:01
Roll Call: Agrawal, Chang, Gupta, Khare, Lee, Lin, Pandya , Smith, Sreedhara, Vijay, Wang.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on October 4, 2013.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of September 24 minutes (Sreedhara, Smith)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Old Business
a) Apparel update
I. Sweatshirts have been ordered
b) Marketing Strategies
a. Facebook
II. Jeremy and Allison will be working on the Facebook updates together
b. Youth Commission Pamphlet
III. Somya will be working on the pamphlet once the official Youth Commission picture is
taken and the final decision is made regarding this year’s events.
c. School advertisement videos
IV. Mihir would like to take the lead on Youth Commission videos
d. KSAR & Saratoga Radio Ads
II. Collaborative Efforts
I. Council Members invited to October 22nd meeting I. Speech Assignments: a. Jane: Overview/Wrap-up b. Allison: New events (community/cultural) c. Jeremy: Laser tag d. Nihar: YAK Attack e. Shefali: Past WOW (elements that will stay the same) f. Summer: New WOW (added or changed elements) g. Mihir: Marketing strategies, media, videos
h. Somya: Bullying Forum i. Maya: Cornerstone (future, execution) j. Justin: Partnerships k. Anu: Cornerstone background
I. Speeches due to Bridget via e-mail by Monday October 14th
II. Practice program presentation
I. Commissioners gave each other suggestions on their speeches and worked on the order
of presentation
III. Project Corner Stone
a) Redwood Middle School Administration Meeting update
I. Maya was having trouble setting a date with the Administration but it looking to work
with the Leadership teacher at Redwood Middle School
IV. Walk-One-Week (WOW)
a) Update on month selections
b) Argonaut Elementary proposal dates: November 4th-November 8th
I. Discussion that we would propose the week of November 4th to November 8th for
the WOW program at Argonaut Elementary School. Following this, we counted
the number of commissioners who could potentially attend each day, including
November 1st, for the assembly presentation.
V. Special Events/ Community Outreach
a) Witchy Walk: Saturday October 26th
I. We decided that at the Witchy Walk, we would be face painting and painting nails
in orange and black and handing out temporary tattoos. We would be stationed at
a Youth Commission booth with the poster that we made
b) Tree Lighting: Friday November 29th
I. Decided to brainstorm ideas at the November meeting
II. Added: The YAC Social will be held November 21, from 5 - 7:30pm
VI. Agenda Items for Next Meeting-Tuesda y, October 22, 2013
VII. Adjournment 9:03p.m.
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctc l erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Eddings, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on September 19, 2013 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .