HomeMy WebLinkAbout12.10.2013 Minutes
City of Saratoga
Youth Commission
MINUTES
DATE: Tuesday, December 10, 2013
TIME: 7:00p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order: (7:03)
Roll Call: Agrawal, Chang, Gupta, Khare, Lee, Lin, Pandya, Smith, Sreedhara, Vijay, Wang (All
present).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting
was properly posted on December 9, 2013. Accept Agenda Items : No additional items may be
added pursuant to Government Code Section 54954.2.
Approval of November 26th minutes LIN, KHARE MOVED TO APPROVE CITY COUNCIL
MINUTES FOR YOUTH COMMISSION MEETINGS ON NOVEMBER 8, 2013 AND
NOVEMBER 22, 2013. Motion passed. Ayes: Agrawal, Chang, Gupta, Khare, Lee, Lin, Smith,
Sreedhara, Wang, Vijay. Noes: none. Absent: Pandya. Abstain: None.
Oral & Written Communication: Any member of the public may address the Commission about
any matter not on the agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
(None)
I. Old Business
a) Tree Lighting Ceremony
-Donation box next time
-Handprint poster worked well
-Free hot cocoa was a great incentive
-Ornaments worked well
-Call Starbucks for hot water in the future
b) Marketing Strategies
-Brochure: Use and old picture and change later
-Finish WOW video at a later meeting
-Keep Facebook updated
-Tree lighting pictures updated
II. Special Events/ Community Outreach
-Tree lighting ceremony pictures updated
-Laser tag blurbs everyday
-Brochures by next friday: use old pic
III. Laser Tag
-Make elementary school/ parents a separate slot
-All rounds allocated
-Shefali, Mihir, Somya (Lynbrook)
-Justin (Bellarmine)
-Summer, Allison, Nihar, Jane (Saratoga)
-Sell and update through email
-Pre-event meeting 1:30 on December 19, 2013
IV. Project Corner Stone
-Emailed administration
-Meet after break
a) Marketing: school announcements
-Video announcements?
b) Redwood Middle School Administration Meeting update
-Communications got through, call a meeting after break
c) Lace up stand up update
-Tie this into our march
V. Walk-One-Week (WOW)
a) Update with elementary schools
-All will hold the program except Blue Hills Elementary School
-Call meetings with principals after the break
-Finish promo video during upcoming meetings
-Email Bosco (Jane)
VI. Anti-bullying ideas
-Hold a March on March 22, 2014
-CHANG, AGARWAL MOVED TO HOLD AN ANTI-BULLYING/AWARENESS
MARCH ON MARCH 22, 2014. Motion passed. Ayes: Agrawal, Chang, Gupta, Lee,
Lin, Pandya, Smith, Sreedhara, Wang, Vijay. Noes: none. Absent: Khare. Abstain: None.
VII. Joint meeting with TAB?
a) TAB at 4:30pm on January 28th
b) Join their meeting, host our meeting, or meet in-between the two
-Invite them to our January 28th meeting (Jane)
VIII. Agenda Items for Next Meeting-Tuesday, January 14, 2013
IX. Adjournment (8:39)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you
need a disability- related modification or accommodation to participate in this meeting, please
contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must he
made as early as possible and at least one full business day before the start of the meeting.
Certificate of Posting of Agenda:
l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Youth Commission of the City of Saratoga was posted on
December 9, 2013 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA
95070 and was available for public review at that location. The agenda is also available on the
City's website at www.saratoga.ca.us.