HomeMy WebLinkAbout09-01-2015 Youth Commission Training minutes
City of Saratoga
Youth Commission
MINUTES
DATE: Tuesday, September 1, 2015
TIME: 5:00 a.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue Saratoga, CA
95070
Call to Order 5:05 p.m.
Roll Call: Eem, Gupta, Lin, Maheshwari, Pandya, Shanbhag, Singh, Smith, Verma, Wang, Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on August 31, 2015.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2.
Approval of May 12 minutes (Singh, Shanbhag)
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but
may choose to place the topic on a future agenda.
I. Welcome/Dinner
II. Introductions
a) Youth Commissioners introduce themselves, and tell the group one fun fact about themselves.
III. Team Building Activity
IV. Presentation
a) Mission & goals of the Youth Commission
b) Punctuality & Attendance Policy (Mandatory Meetings)
c) Agenda & Minutes
d) Brown Bag Act
V. Election-Chair, Vice Chair, & Secretary
a) Chair – Mitali Shanbhag
i Role of chair = call to order and adjourn meetings, represents commission
b) Vice Chair – Roshan Verma
i Role of Vice Chair = substitute if chair is absent, helps manage sub-committees and
make decisions
c) Secretary – Malika Singh
i Keeps track of all meeting minutes
VI. Work Plan Discussion
a) Special Events
i Elementary
1 Witchy walk
2 St. Patty’s Day
3 Petting zoo; Pet adoption/parade
4 Interschool social; carnival; raffle; video game tournament
5 WOW
6 Costume competition
7 Cultural day
ii Middle
1 Dances (2)
2 Rubix cube competition/workshop
3 Talent show
4 Dance competition
5 Board game Night
6 Club/Sports rush (high school exposure)
7 Color Run
8 Bowling night
a Human Bowling
iii High
1 Mini golf
2 Pizza & Politics
3 Laser tag
4 Movie night
5 Ted talks
6 Carnival
7 Dance
8 Ice skating
9 Superbowl party
10 Sports tournament
11 Prom dress drive
12 Bonfire/social
13 Finals Destress event
14 Volunteer fair
iv ALL ages
1 Blossom festival
2 Tree lighting
3 Arbor day
4 Haunted house
5 Christmas in the park (clubs decorate trees)
6 Valentines hearts
7 Videogame tournament
8 Parks handicap proposal?
9 Forum for open discussion
10 Nature hike
11 Dandia
b) Community Outreach
i Joint Service with Monte Sereno?
ii Volunteer at the JW house
iii Activities with children in hospitals
1 Reading books
2 Arts and crafts
3 Decorate hospital gowns
iv Volunteering at homeless shelters
1 Give to homeless (food)
2 Restaurants giving excess to homeless
v Tutoring at foster homes
1 Open to all teens
a Possible volunteer hours
vi Scholarship award
1 Teen friendly business award
2 Person/teen to recognize
vii Pet adoption
viii Veterans
1 Hospital trip
2 Letters of encouragement
3 Care packages
ix Pen pals
x Food drives
xi Big/little buddies
c) Collaborative Efforts
i School
1 Work more with ASB
a Publicity
b Saratoga high
c Westmont
2 Work with elementary & Middle Schools
a WOW
3 Forward info to PTA & administration & school bulletin
a Flyers, announcements
ii Cities
1 Other youth commissions
a San Jose
b Monte Sereno
c Cupertino
d Santa Clara
iii Other Organizations
1 Newspapers
a Falcon, mercury
2 TV/Radio
a KSAR?
3 Little league, AYSO, etc.
a Publicity to spread information
4 Library & local stores
a TAB
5 Cub scouts
6 Nursing homes
d) Marketing Strategies
i Social media
1 Facebook, Instagram, twitter
a Profile pictures
b Selfie with the mayor
ii Newspapers/flyers
iii Business cards?
iv School announcements
v Email list
1 Incentive with candy?
vi Text reminders
vii Target groups
1 Friend groups in schools
a One comes, they all come
e) Forums/YAC Attack
i Anti-bullying
ii LGBTQ awareness
iii Open forum for youth to speak their minds
iv Advertise youth commission meetings
f) Youth Commission Apparel
i Postponed for later date
g) Budget
i $3000
VII. Agenda Items for Next Meeting-Tuesday, September 8, 2015
a) Work Plan Presentation
b) Budget Update
c) Special Events
d) Youth Commission Apparel
VIII. Adjournment 9:14
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related modification or
accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests
must he made as early as possible and at least one full business day before the start of the meeting.
Certificate of Posting of Agenda:
l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth
Commission of the City of Saratoga was posted on August 31, 2015 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA
95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.