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HomeMy WebLinkAbout09-08-2015 Youth Commission minutes City of Saratoga Youth Commission MINUTES DATE: Tuesday, September 8, 2015 TIME: 7:00 p.m. LOCATION: Warner Hutton House 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order 7:03pm Roll Call: Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on September 3, 2015. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of September 1st minutes Kaliyur, Verma Motion to amend previous minutes (5:05am  5:05pm) Vijay Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Review of the 2015 Youth Commission Training a) Have it on the weekend next year? a. Due to sports, other extracurriculars II. Newly Elected Officers a) Chair- Mitali Shanbhang b) Vice Chair- Roshan Verma c) Secretary- Malika Singh d) Treasurer- Daniel Eem  Have committee leads along with this o Ex. Walk one week, holiday events, etc. III. Budget Update- Daniel Eem a) Spent $47 on food b) $2973 left in the budget a. Try to spend less money for food 1 Budget for food (each meeting) $50 a Vote on budget: i $40: none ii $50: Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend iii $55: Debling, Eem 2 Faatima offered to cater to one meeting IV. Work Plan Discussion a) Special Events (Cutting down by setting a limited amount to tackle) a. All ages 1 Required events: Tree lighting, arbor day, blossom festival, Parks handicap proposal – y. commission talks to parks & rec commission 2 Events to consider: Color run – kevin moran park? (8 votes), Christmas in the park (clubs) possibly with ice skating rink? (7 votes), videogame tournament (3 votes), nature hike – work with parks and rec? (5 votes) b. Elementary School 1 Required events: Witchy walk, st patty’s day 2 Events to consider: interschool social/carnival (10 votes), WOW (ALL), cultural day (3 votes) c. Middle School 1 Required events: Dances (funds coming out of another account) 2 Events to consider: Rubix cube competition/workshop (3 votes), dance competition (3 votes), board game night (1 vote), Club Rush day for high school exposure (1 vote), Bowling night (2 votes) d. High School 1 Required events: 2 Events to consider: Mini golf (5 votes), pizza and politics (2 votes), laser tag (10 votes), Movie night – local businesses bring their food? (ALL), ted talks (2 votes), Carnival (tabled), Dance/carnival (4 votes), ice skating rink (7 votes), sports tournament (1 vote), Prom dress drive (6 votes), Finals distressing event (1 vote) e. EVENTS TO DO (Events voted by commission to do along with required): 1 Color run (8 votes), WOW (ALL), Interschool Social – work with rec department on their parent’s night out event (9 votes), laser tag (5 votes), Movie night (ALL) b) Community Outreach a. Moved to next agenda c) Collaborative Efforts a. Moved to next agenda d) Marketing Strategies a. Scheduling 1 Place on next agenda b. Use Facebook more effectively this year 1 Schedule to post 2 Committee lead to enforce schedule: Maheshwari c. Instagram 1 Schedule to post 2 Committee lead to enforce schedule: Medhekar d. Twitter 1 Schedule to post 2 Committee lead to enforce schedule: Kaliyur e) Forums/YAC Attack a. Move to next agenda V. Joint Meeting Presentation to City Council a) September 16th @ 6:00pm- Admin. Conference Room b) All presentation pieces must be turned into Bridget by September 10th a. Introduction – Shanbhag b. WOW – Maheshwari c. Holidays – Singh, Weisend d. Laser tag – Vijay e. Color run – Debling f. Movie nights – Pradhan g. Middle school dance/ interschool social – Kaliyur h. Teen center/park proposal – Eem i. Marketing – Medhekar j. Conclusion – Verma * Upload by the 10th Vote to come at 5:30 on the 10th: All in favor VI. Youth Commission Apparel a) Move to next agenda a. Sweatshirt: Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend. a Fleece: Pradhan b Windbreaker: Eem, Debling, Maheshwari, Shanbhag, Singh, Vijay, Weisend c Sweatshirt material: Verma, Pradhan, Medhekar, Kaliyur VII. Agenda Items for Next Meeting-Tuesday, October 13, 2015 a) Work Plan discussion a. Community outreach b. Collaborative efforts c. Marketing strategies i. Scheduling d. Forums/YAC attack e. Youth commission apparel i. Proposal: 1. Budget for shirts 2. Personal payment for windbreakers/sweatshirts Motion to have a meeting on the 22nd of September: Kaliyur, Maheshwari All in favor: (Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend) VIII. Adjournment 9:01 In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on September 3, 2015 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.