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Home My WebLink About09-22-2015 Youth Commission minutes DATE: Tuesday, September 22, 2015 TIME: 7:00 p.m. LOCATION: Warner Hutto n House 13777 Fru i tva l e Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Call to Order7:03pm Roll Call: Eem, Debling (tardy), Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on September 17, 2015. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of September 8th minutes (Vijay, Kaliyur) Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Recap of Joint Council Meeting a) Suggestions for next year’s presentation a. Hold questions until after the meeting b. More feedback for our plan? c. Bring in our own questions b) Changes to work plan? II. Budget Update- Daniel Eem $2900 III. YAC Social a) Campbell Community Center 6:00pm-8:30pm a. Unable to attend: Vijay, Eem, Weisend, Medhekar (maybe) b) Carpool? a. Refer to email c) YAC Attack a. Refer to after the YAC social IV. Work Plan Discussion a) Witchy Walk a. Discuss activities i. Halloween photo op 1. Have one person dress up 2. Backdrop? ii. Tattoos iii. Face painting 1. Stencil tattoos iv. Each commissioner brings a bag of candy 1. Facebook candy poll b. Scheduling i. Put on next agenda b) Parents Night Out a. Dates: 11/16, 12/11, 2/5, 3/18, 5/27 i. First date incorrect: 11/16  11/6 b. Themes for each i. PJ party 12/11 ii. Disney 11/6 iii. Super heroes 5/27 iv. Board game night 2/5 v. Legoland Night 3/18 vi. All in favor: ALL (Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend ) c. Proposed Schedule i. Put on next agenda c) Middle School Dances a. Dates: 11/13 & 5/13 i. Open up to specific middle schools (students show school ID to enter) 1. Kennedy 2. Miller 3. Rolling hills 4. Redwood 5. Private school within 10 mile radius a. All in favor: ALL (Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend) b. Themes i. Under the sea 5/13 ii. Glow in the dark 11/13 c. Collaboration with Leadership Class i. Work to split budget for DJ, decorations d. Ticket Sales i. $5 ticket ii. Decorations coming out of leadership’s budget e. Rules for the dance i. Come up with the rules and propose them to the Redwood administration d) Tree Lighting a. Hot Chocolate i. Free ii. Talk to Starbucks for water 1. Vijay in charge of water b. Discuss activities i. Mural of handprints of kids (outline of hands) 1. Middle of it wrote: Saratoga youth commission tree lighting ceremony a. All in favor: ALL (Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend) ii. Decorate your own tree e) Scheduling for other special events a. Color run – end of march i. All in favor: ALL (Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend ) b. WOW – second semester, three different weeks (tentative) c. Laser tag – December after finals i. All in favor: ALL (Eem, Debling, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend ) d. Movie night – January/February i. All in favor: ALL (Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Sing h, Verma, Vijay, Weisend) V. Community Outreach a) Social Media Schedule a. Facebook i. Committee lead to enforce schedule: Maheshwari 1. Monday: Singh, Debling 2. Tuesday: Kaliyur, Vijay 3. Wendesday: Maheshwari, Weisend 4. Thursday: Pradhan, Medhekar 5. Friday: Eem, Verma 6. Saturday: Shandbhag b. Instagram i. Username: Saratogayouth ii. Password: youthcommission iii. Every time for meeting/event iv. Committee lead to enforce schedule: Medhekar c. Twitter i. Committee lead to enforce schedule: Kaliyur (also helping to facilitate outreach) VI. Collaborative Efforts – Work with Monte Sereno/Cupertino VII. Youth Commission Apparel a) Windbreaker – voted on last meeting b) Personalization: all in favor (Eem, Debling, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend ) • First and last name: ALL (Eem, Debling, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend) c) Having Year: MAJORITY WINS (Eem, Pradhan, Maheshwari, Vijay, Shandbhag, Singh) d) Tshirt • All in Favor of paying on our own under $20: ALL (Eem, Debling, Kaliyur, Medhekar, Ma heshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend ) VIII. Agenda Items for Next Meeting-Tuesda y, October 13 , 2015 IX. Adjournment 8:20 In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Eddings, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on September 17 , 2015 at the office of the City of Saratoga , 13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .