HomeMy WebLinkAbout10-13-2015 Youth Commission Minutes
DATE: Tuesday, October 13, 2015
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
MINUTES
Call to Order 7:04
Roll Call: Eem, Debling, Kaliyur, Medhekar, Maheshwari (Absent), Pradhan, Shanbhag, Singh,
Verma, Vijay, Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on October 8, 2015.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of September 22nd minutes (Verma, Kaliyur)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Presentation with Manny Cappello
a) State of the city
II. Recap of Joint Council Meeting with the Saratoga Schools
a) WOW
b) Recap of events (parent nights)
III. Budget Update- Daniel Eem
IV. Recap on YAC Social
a) Incorporate community service project
V. Work Plan Discussion
a) Witchy Walk
a. Discuss activities
i. Facepainting
ii. Tattoos
iii. Halloween Photo Op
iv. Donation box
1. Write what the money will be used for
a. Goes to other youth commission events
b. Scheduling (Eem, Verma unable to attend)
i. 1:30 – 3:30
1. Singh, Vijay, Shanbhag, Weisend, Kaliyur
ii. 3:30-5:15
1. Pradhan, Debling, Medhekar, Verma, Kaliyur, Singh, Shanbhag
b) Presentation to Parks and Recreation Commission
a. November 10th at 6:30pm
i. In favor of continuing proposal (Eem, Debling, Kaliyur, Pradhan,
Shanbhag, Singh, Verma, Vijay, Weisend)
1. Abstain: Medhekar
2. Absent: Maheshwari
c) Parents Night Out
a. Dates: 11/16, 12/11, 2/5, 3/4, 5/27
d) Middle School Dances
a. Dates: 11/13 & 5/13
i. Possibly change date to (all in favor) : 1/15, 1/22, 4/1, 4/8
b. Ticket sales
i. Sell tickets online
ii. Lunchtime promo
c. DJ
i. In favor of DJ: (Kaliyur, Verma, Pradhan, Shanbhag, Eem, Debling,
Weisend, Singh)
1. Against: Medhekar
ii. DJ Shaffy
d. Staffing
i. Put on next agenda
e. Decorations
i. Neon clothing, paint, glow sticks
ii. Blacklight
e) Tree Lighting
a. Hot Chocolate
i. Kaliyur in charge of water
b. Discuss activities
i. Mural handprint wall
ii. Decorate their own trees
f) Scheduling for other special events
VI. Community Outreach
a) Social Media Schedule
a. Keep to Schedule
VII. Collaborative Efforts
a) Choose partners at YAC attack
b) Monte sereno
• Push to come to YAC attack
c) Cupertino
VIII. Youth Commission Apparel
a) Budget Cap
• In Favor of tshirt: (Kaliyur, Verma, Singh Shanbhag, Medhekar, Weisend)
• All in favor of polo: (Debling, Pradhan, Vijay, Eem)
• $15/person for tshirts
• Windbreakers ~ $50
IX. Agenda Items for Next Meeting-Tuesda y, November 10 th, 2015
a) Motion for Secondary meeting on October 27 (Vijay, Kaliyur)
b) Laser tag scheduling
c) Middle School logistics
• Staffing
• Final Scheduling
X. Adjournment 8:45pm
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Eddings, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on October 8 , 2015 at the office of the City of Saratoga , 13777
Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on
the City's websi te at www .saratoga.ca.us .