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HomeMy WebLinkAbout01-12-2016 Youth Commission Minutes DATE: Tuesday, January 12, 2016 TIME: 7:00 p.m. LOCATION: Warner Hutto n House 13777 Fru i tva l e Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission MINUTES Callto Order 7:00pm Roll Call: Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on January 11th, 2016. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of December 8th minutes (Maheshwari, Weisend) Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Presentation with Kirk Heinrichs, Planning Department II. Santa Clara County Water District Commission a) Seeking one representative from each youth commission in Santa Clara County a. Medhekar, Kaliyur, Singh interested b) Applications due January 14th III. YTRS Scholarship Applications now available – Maheshwari post on facebook group IV. Budget Update- Daniel Eem $2514 V. Parents’ Night Out a) Friday, February 5th – board game night a. Decorations: elements from different board games (ex. candyland, snakes and ladders), card games, electronic games i. Create twister board ii. Giant Connect 4 – Weisend iii. PLACE CREATING DECORATIONS ON NEXT AGENDA b. Attendance: Tentatively all b) Friday, March 4 – legoland c) Friday, May 27th – superheroes VI. YAC Attack a) Confirm attendance a. Unable to attend: Vijay (possibly Pradhan, Shandbhag) b) Contact Mayor Manny Cappello for session presentation VII. All-inclusive play structure update a) Interact not interested, rotary member possibly interested b) Potential businesses interested VIII. Upcoming Events a) Middle School Dances Update i. March 11th - start in February by making tickets, etc. (glow dance) ii. May 13th b) WOW c) Teen Center a. To be discussed at the Commission Retreat in *February d) Color Run a. Location: Congress Springs b. Date: Move from April to February 27th? – Day of the state of the city i. Push to keep it on April 16th -17th c. Components of run i. 5K booths along the way (selfie station, photo booth, water station, lemonade station, etc.) ii. Bring in local food businesses – as weather permits 1. Sell their food afterwards 2. Food party afterwards 3. Bring in one local business by next meeting iii. Possibly charge for the run ($5) 1. Charge: Vijay, Debling, Kaliyur, Weisend, Medhekar 2. No Charging: Pradhan, Maheshwari, Eem, Verma, Shanbhag, Singh iv. About 3 hours long – can get help with cleanup from volunteers e) Movie Night, February? a. Community center – Friday or Saturday night i. Backup plan: West Valley High School, A school gym b. February IX. Dinner schedule a) January – Vijay/Singh b) February – Shanbhag/Maheshwari c) March – Pradhan/Weisend d) April – Verma/Eem e) May – Debling/Medhekar f) ALLERGIES: corn, nuts, 2 vegetarians X. Agenda Items for Next Meeting-Tuesda y, February 9th, 2016 a) Motion for meeting on January 26, 2015 (Maheshwari, Verma) b) Creating Decorations for Parent’s night c) Wow d) Movie night e) Color run XI. Adjournment 8:38pm In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Eddings, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on January 11 th, 2016 at the office of the City of Saratoga , 13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .