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Home My WebLink About02-23-2016 Youth Commission Minutes City of Saratoga Youth Commission MINUTES DATE: Tuesday, February 23, 2016 TIME: 7:00 p.m. LOCATION: Warner Hutton House 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order 7:02pm Roll Call: Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan, Shanbhag, Singh, Verma, Vijay, Weisend. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on February 22, 2016. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of February 9th minutes (Verma, Maheshwari) Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Recap on Movie Night a) Miscommunication over food b) Turnout was great! – placed flyers in local businesses c) More marketing a. Find out different ways to connect with the audiences we don’t have access to 1 School announcements, flyers at schools, school assemblies b. Use the app Next Door c. Make a Facebook event for it d) Plan it further in advance a. focus on different target audiences with different movies e) Handout survey – where did you hear about this event from? f) Have shifts for different roles II. Marketing a) Possibly set up monthly meetings with principals to keep in contact about events a. To set up assemblies, announcements, flyers, etc. III. State of the City with Manny Cappello a) Saturday, February 27th a. Maheshwari must leave early b) 2:00-5:00pm c) Dress professionally a. Dress shirt, khakis, dresses, etc. IV. Lunar New Year Celebration a) Sunday, February 28th a. Eem, Verma unable to attend b) 11:00am-3:00pm c) Hakone Garden d) Face painting V. Parents’ Night Out a) Friday, March 4th a. Entry activities (Greetings, crafts, sports) b. Lego building contest c. Decorations – cut out legos on paper d. Mix the kids up during dinner – set table places 1 Use different tactics during dinner to get them to interact e. Market to the parents b) Friday, May 27th VI. YAC Attack a) Details a. March 5th – Weisend unable to make it b. 8:30am-4:00pm c. Red Morton Community Center- Redwood City b) Prepare for debate a. Gun control, search and seizure 1 Verma – powerpoint 2 Maheshwari, Kaliyur, Singh introduce the topics b. Split them up by type of candy c. Proposed schedule 1 5 minutes for intro topic (and ourselves) 2 5 minutes prep time 3 20 minutes back and forth a Repeat for next topic or give them option to continue c) Mobile Rec Waivers d) Meal Selections a. Chicken: 4 Beef: 2 Vegetarian: 2 VII. Middle School Dances a) March 11th – doors open 6:30 (have from 2pm to set up) a. Can play video at miller if video is a minute long b. Handout flyers at school, put flyers in newsletter c. Handout wristbands with id numbers as tickets - $5 presale, $7 at the door d. Decorations b) May 13th VIII. St. Paddy’s Day Parade a) Saturday, March 12th a. Singh, Vijay have to leave early b) 1:30-4:30pm c) Downtown Saratoga d) Face painting, tattoos, and nail polish IX. Blossom Festival a) Saturday, March 19th b) 10:00am-4:00pm c) Heritage Orchard d) Participation Requested X. Color Run a) Sunday, April 17th b) Congress Springs/Joe’s Trail a. Find organic powder that is animal friendly 1 Check with Weisend about powder at next meeting b. Give one dixie cup complimentary with registration c. Selling extra color (All except Verma) d. Bring a few first aid kits e. Have volunteers to throw color – maybe other commissions 1 Contact at YAC attack c) Components of run i 5K booths along the way (selfie station, photo booth, water station, lemonade station, etc.) ii Bring in local food businesses – as weather permits i. Food trucks – contact by next meeting (must have Saratoga business license) ii. Sell their food afterwards d) Food party afterwards XI. Santa Clara County Water District Stewardship Commission Update- Malika Singh – will report in opening announcements if needed XII. Budget Update- Daniel Eem XII. WOW XIII. Motion for Meeting on Tuesday, March 1, 2016 a All for except for Eem XIV. Agenda Items for Next Meeting-Tuesday, March 8, 2016 XV. Adjournment 8:37pm In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must he made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on February 22, 2016 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.