HomeMy WebLinkAbout03-01-2016 Youth Commission minutes City of Saratoga
Youth Commission
MINUTES
DATE: Tuesday, March 1, 2016
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue Saratoga,
CA 95070
Call to Order 7:02pm
Roll Call: Eem(absent), Debling(tardy), Kaliyur(tardy), Medhekar, Maheshwari, Pradhan, Shanbhag,
Singh, Verma, Vijay, Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was
properly posted on February 29, 2016.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2.
Approval of February 23rd minutes (Verma,Vijay)
Oral & Written Communication: Any member of the public may address the Commission about any matter
not on the agenda for this meeting for up three minutes. Commissioners may not comment on the
matter, but may choose to place the topic on a future agenda.
I. Presentation by City Clerk Crystal Bothelio
a) Review of policies and laws that must be followed
II. Presentation by Risk Manager Michael Taylor
III. Recap on State of the City
a) Successful event but slightly disorganized (hectic at the beginning)
i. Get the honorees/dignitaries nametags
ii. Organize list alphabetically
iii. Detailed list of what to do for the commission next time – clearer
understanding of the roles
b) Good for the commission to participate, but have a different role next time
i. Introduce what we do and who we are
IV. Recap on Lunar New Year Celebration
a) Stick to the shifts we set up specifically (place on calendar with alerts!)
b) Successful – templates easy to use, good system for cleaning (efficient)
c) Donation box very successful, get more than one table to accommodate for more kids
V. Parents’ Night Out Preparation
a) Friday, March 4
i. Vijay, Pradhan unable to attend
VI. YAC Attack Preparation
a) Saturday, March 5th
i. Wear Tshirt and Sweatshirt
ii. Meet at warner hutton house for carpooling at 7:45am
VII. Middle School Dance Preparation
a) Friday, March 11th
i. Put up ads at redwood
1 Blurb by 3/2/16, official add by next week (under 30 seconds)
ii. Selling this Friday and next
1 Able to sell ¾: Kaliyur, Maheshwari, Verma
2 Able to sell 3/12: Shanbhag, Maheshwari, Pradhan, Verma
VIII. St. Paddy’s Day Parade
a) Saturday, March 12th
b) 1:30-4:30pm
c) Downtown Saratoga
d) Face painting, tattoos, and nail polish
IX. Blossom Festival
a) Saturday, March 19th
b) 10:00am-4:00pm
c) Heritage Orchard
d) Participation Requested
X. Color Run
a) Sunday, April 17th
b) Congress Springs/Joe’s Trail
c) Components of run
i. 5K booths along the way (selfie station, photo booth, water station,
lemonade station, etc.)
ii. Bring in local food businesses – as weather permits
1. Sell their food afterwards
d) Food party afterwards
XI. Budget Update- Daniel Eem
XII. WOW
a) March 18-22 - Argonaut
b) April 15 – assembly at Argonaut
XIII. Agenda Items for Next Meeting-Tuesday, March 8, 2016
XIV. Adjournment 9:06pm
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification
or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us.
Requests must he made as early as possible and at least one full business day before the start of the meeting.
Certificate of Posting of Agenda: l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Youth Commission of the City of Saratoga was posted on February 29, 2016 at the office of the City
of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City's website at www.saratoga.ca.us.