HomeMy WebLinkAbout03-08-2016 Youth Commission Minutes City of Saratoga
Youth Commission
MINUTES
DATE: Tuesday, March 8, 2016
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue Saratoga,
CA 95070
Call to Order
Roll Call: Eem, Debling, Kaliyur, Medhekar, Maheshwari, Pradhan (tardy), Shanbhag, Singh, Verma, Vijay
(absent), Weisend.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was
properly posted on March 5, 2016.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2.
Approval of March 1st minutes (Kaliyur, Maheshwari)
Oral & Written Communication: Any member of the public may address the Commission about any matter
not on the agenda for this meeting for up three minutes. Commissioners may not comment on the
matter, but may choose to place the topic on a future agenda.
I. Recap on YAC Attack
a) Open mic night
i. Sign ups beforehand, hold at local coffee house
b) How to host a successful event – instead of entrance fees, have them bring a can of food
to donate
c) More organization for the debate next time, have simpler topics (not as heavy)
d) Request different key note speakers
i. Keith Hawkins, Scott Backovich
ii. Key note focused too much on younger kids
e) Write thank you letter to Manny Cappello
II. Middle School Dance Preparation
a) Friday, March 11th arrive to set up ASAP
i. Roles: Coat check, snack bar, guard the doors
b) Ticket Sales - 2 tickets sold, high schoolers prohibited from selling
i. Send ads to local middle schools and promote to have kids come to the
door, hang flyers at library, social media
1 Stand outside/around school and handout flyers
a Wednesday 2:00pm: Maheshwari, Shanbhag, Kaliyur,
possibly Eem
b Thursday 3:00pm: Kaliyur, Shanbhag
III. Parents’ Night Out
a) Friday, May 27th lego night
IV. St. Paddy’s Day Parade
a) Saturday, March 12th Meet at Bank of America
b) 1:30-4:30pm (Eem unable to attend)
i. 1:30-3: Singh, Vijay, Maheshwari, Verma, Shanbhag
ii. 3-4:30: Pradhan, Weisend, Debling, Medhekar, Possibly Kaliyur
c) Downtown Saratoga
i. Handout flyers for parents night out
d) Face painting, tattoos, and nail polish
V. Blossom Festival
a) Saturday, March 19th
b) 10:00am-4:00pm 11:00am-2:00pm
i. 10:45-12:30pm – Pradhan, Verma, Singh, Maheshwari, Vijay
ii. 12:30-2:15pm – Debling, Shanbhag, Medhekar, Kaliyur
c) Heritage Orchard
d) Participation Requested – Face painting, Poster
VI. Color Run
a) Sunday, April 17th
i. Colors: Green, Blue, Red, Yellow
b) Congress Springs/Joe’s Trail
c) Components of run
i. 5K booths along the way (selfie station, photo booth, water station,
lemonade station, etc.)
ii. Bring in local food businesses – as weather permits
1. Sell their food afterwards
2. Margaritas Food Truck 14085094009, 4082049345
d) Food party afterwards
VII. WOW
a) Argonaut Elementary School
b) April 15th Assembly Kaliyur, Singh able to attend
c) April 18th-22nd WOW
VIII. Commission Recognition Dinner
a) April 28th
b) Prospect Center
c) 6:00pm
IX. Budget Update- Daniel Eem
X. Motion for Meeting March 22, 2016 (Kaliyur, Weisend)
a) Color Run
b) WOW
XI. Agenda Items for Next Meeting-Tuesday, April 12, 2016
XII. Adjournment 8:41pm
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification
or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us.
Requests must he made as early as possible and at least one full business day before the start of the meeting.
Certificate of Posting of Agenda:
l, Bridget Eddings, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth
Commission of the City of Saratoga was posted on March 5, 2016 at the office of the City of Saratoga, 13777 Fruitvale Ave .,
Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at
www.saratoga.ca.us.