HomeMy WebLinkAbout09-13-2016 Youth Commission Minutes
DATE: Tuesday, September 13, 2016
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 95070
City of Saratoga Youth Commission
Minutes
Call to Order (7:04)
Roll Call: Cunningham (late), Debling, Garg, Kaliyur, Maheshwari, Medhekar (late), Pradhan, Song, C.Vijay
(late), S. Vijay, Zong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was
properly posted on September 12, 2016.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2.
Approval of September 6 Minutes (Debling/Kaliyur)
Oral & Written Communication: Any member of the public may address the Commission about any matter not on
the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may
choose to place the topic on a future agenda.
I. Review of the 2016 Youth Commission Training
a) Meeting attendance, punctuality, special events
1. Attendance policy: S. Vijay will discuss policy with advisor
2. Shorten training next year?
II. Newly Elected Officers
a) Chair- Shefali Vijay
b) Vice Chair- Sathvik Kaliyur
c) Secretary-Elora Pradhan
d) Treasure- Jiwoo Song
III. Budget Update- Jiwoo Song
a) No update at this time
IV. Joint Meeting Presentation to City Council
a) Wednesday, September 21st @ 5:00pm-7:15pm Admin Conference Room
b) Conflicts: Garg, Cunningham
c) Order of Speeches
1. Holly: Holiday events (St. Paddy’s Day, Lunar New Year, Blossom Festival, Tree
lighting ceremony)
2. Elora: Halloween events (Witchy Walk, haunted house)
3. Rashi: pizza and politics
4. Sathvik: movie night, middle school dances
5. Aneesh: WOW
6. Charu: color run
7. Charles: sports day
8. Ruchi: festival
9. Jiwoo: hackathon
10. Stephen: Community outreach (homeless shelter, food prep, parks project)
11. Finish part of speech by 9:00 PM on Saturday
V. Work Plan Discussion
a) Special Events
1. Pizza and politics*
2. Color run*
3. Movie night*
4. WOW*
5. Middle school dances*
6. Sports day (1st priority)
7. Festival (can be incorporated into color run)
8. Hackathon (2nd priority)
b) Community Outreach
c) Collaborative Efforts
d) Marketing Strategies
e) Forums/YAC Attack
VI. Pizza & Politics
a) Event Date: Thursday, October 20th
b) Joint Commission Meeting: Wednesday, October 5th @ 6:30pm Quinlan Community Center
c) Extra Credit Requests from teachers!!!!
1. Sathvik: redwood
2. Charu, Stephen: Miller
3. Holly: St. Andrews
4. Elora, Charles: Saratoga
5. Rashi: Kennedy
6. Shefali: Lynbrook
VII. Movie Night
a) Saturday, October 8th @ 5:00pm-11:00pm Joan Pisani Community Center
b) Select Movie (in the following order)
1. Zootopia
2. Incredibles
3. Emperor’s New Groove
4. Secret Life of Pets
c) Marketing Strategies
1. Shefali can make FB profile picture
2. FB event last week of September
3. Downtown flyers
d) Target audience: families
VIII. Witchy Walk
1. New stencils
2. Decorations
3. Nail polish
IX. Youth Commission Apparel
1. Quarter-zip (all except Kaliyur)
X. Action Items
1. Joint Council Meeting: September 21st
a. Finish part of speech by 9:00 PM on Saturday
2. Pizza & politics: October 20th
a. Get extra credit from teachers by October 7th (everyone)
3. Apparel design (Shefali)
4. Pizza and Politics/Movie night Profile pic (Shefali): By next meeting
XI. Agenda Items for Next Meeting-Wednesday, September 21st 2016
XII. Adjournment (8:42)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or
accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1269 or ctclerk@saratoga.ca. us. Requests must
he made as early as possible and at least one full business day before the start of the meeting.
Certificate of Posting of Agenda:
l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission of
the City of Saratoga was posted on September 12, 2016 at the office of the City of Saratoga, 13777 Fruitvale Ave ., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.