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HomeMy WebLinkAbout09-21-2016 Youth Commission Minutes DATE: Wednesday, September 21, 2016 TIME: 6:00 p.m. LOCATION: Warner Hutto n House 13777 Fru i tva l e Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission Minutes Call to Order Roll Call: Cunningham (absent), Debling, Garg (absent), Kaliyur, Maheshwari, Medhekar, Pradhan, Song, C.Vijay, S. Vijay, Zhong (absent). Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on September 20, 2016. Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of September 13 Minutes Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Recap on Joint Meeting Presentation to City Council a) Feedback on haunted house was helpful a. Elementary schools already hold a haunted house b) Tying festival to another event a. Seasonal festival (christmas in the park) c) Hackathon a. Attend library hackathon to get a feel for the event b. Partnership with library? d) Parks project a. Plan as a fundraiser e) Spreading awareness of SYC to more schools so more kids can be involved in the application process f) Mobile food pantry at West Valley College and Westhope Church g) Participation in Fire Department’s summer night h) Reviving the Teen-friendly Business Award II. Movie Night a) Saturday, October 8th @ 5:00pm-11:00pm Joan Pisani Community Center b) Marketing Strategies a. Facebook profile pictures b. Constant contact and emails (Bridget), fliers/profile picture (Jiwoo), Facebook event (Elora), downtown fliers (Sathvik) c. Change facebook profile pictures at 8:00 PM on October 2nd d. Commit to bringing 5 friends e. Peachjar & email school secretary to put movie night on school website (Bridget) c) Conflict: Aneesh, Sathvik (after 6), Elora (after 8) III. Pizza & Politics a) Event Date: Thursday, October 20th b) Joint Commission Meeting: Wednesday, October 5th @ 6:30pm Quinlan Community Center c) Extra Credit Requests from teachers!!!! a. Bridget will send out fliers and letters for teachers IV. Witchy Walk a) Saturday, Octber 29th 2-4pm Downtown Saratoga V. Youth Commission Apparel VI. Agenda Items for Next Meeting-Tuesday, October 11th 2016 a) Teen-friendly Business Award (S. Vijay, Kaliyur) b) Witchy Walk VII. Action Items a) Movie Night Tasks  Jiwoo: fliers/profile picture by Sunday, September 25  Elora: facebook event on October 2nd  Bridget: Peachjar, constant contact and emails, email school secretary to put movie night on school website  Sathvik: downtown fliers  All: Change facebook profile pictures at 8:00 PM on October 2nd; try to bring 5 friends VIII. Adjournment (6:58) In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on September 20th, 2016 at the office of the City of Saratoga , 13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .