HomeMy WebLinkAbout11-08-2016 Youth Commission Minutes
DATE: Tuesday, November 8th, 2016
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order(7:03)
Roll Call: Cunningham, Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan, Song, C.Vijay
(late), S. Vijay, Zhong(late).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on November 14th, 2016.
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of November 8th Minutes (Kaliyur, Garg)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Recap on Witchy Walk
a. More tattoos
b. More stencils oriented towards boys
c. Crowded- move tables to back of wall for more sidewalk space?
d. Smaller stencils
e. Simple generic things that everyone can draw- spider, pumpkin
f. More than one person handing out candy
II. Tree Lighting Ceremony
a. NEW DATE Saturday, November 26th
b. Ruchi: talked to Starbucks, 1 5-gallon
c. Rashi: downtown Starbucks said they didn’t give them out, will talk to hockey coach
a. Sathvik will talk to downtown Starbucks again
d. Shefali: talked to Peet’s, 2 5-gallons
e. PEOPLE RESPONSIBLE FOR GETTING CONTAINERS CONFIRM BY FRIDAY
f. Crafts
a. Bring table for banner
g. Marshmallows
h. Will not be there: Aneesh, Charles, Jiwoo
III. Middle School Dance
a. Friday, December 9th
b. 7:00-9:00pm
c. Theme, marketing, tickets, etc.
d. Song request form
e. Snack bar & sparkling cider for free
f. Holly: popcorn machine, CONFIRM BY FRIDAY
g. Snapchat filter
1. Jiwoo: DESIGN BY NEXT MEETING
h. Deco
i. Balloon arch
ii. Snowflakes
iii. Black draping for windows
iv. Streamers (blue, white)
v. Christmas lights (commissioners bring)
vi. Professional photobooth
1. All in favor: Cunningham, Debling, Garg, Maheshwari, Medhekar,
Pradhan, Song, C.Vijay, S. Vijay, Zhong
2. All against: Kaliyur
i. Marketing
i. Use photobooth to advertise
ii. Shefali: send out draft of email to send to schools
iii. Charu: Miller
iv. Sathvik: Redwood; send blurb to Shefali by Friday
v. Bridget: Sacred Heart
vi. Holly: St. Andrew’s
vii. Rashi: Kennedy
j. MAKE VIDEO AT MEETING NEXT TUESDAY 11/15/16
i. All in favor: Cunningham, Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan,
Song, C.Vijay, S. Vijay
ii. All against: Zhong
iii. Holly: WRITE 30-second SCRIPT
IV. Upcoming Events
a. Color Run
i. March 19th
b. Shark Tank incubator and hackathon
i. Collaborate with Cupertino Youth Commission
c. Sports Day
d. Festival
V. Agenda Items for Next Meeting-Tuesday, November 29th 2016
VI. Adjournment (8:42)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on November 14th, 2016 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .