HomeMy WebLinkAbout01-10-2017 Youth Commission Minutes
DATE: Tuesday, January 10th 2017
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order
Roll Call: Cunningham (late), Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan, Song,
C.Vijay, S. Vijay, Zhong (late).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on January 6th, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of December 13th minutes (Kaliyur, Garg)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Middle School Dance
a) Doing the next scheduled dance on March 3
i. conflict with DECA States
b) Theme ideas: Spring Fling (flowers, pastel deco)
i. photobooth with flower crowns
ii. balloons
iii. treats/baked goods
iv. beach balls
v. air hockey, ping pong, other activities
vi. popcorn machine
c) schedule
i. decorations
ii. name: Spring Dance
iii. ticket/flyer design: Jiwoo by January 24
1. place, time (7-9), date, ticket price ($5)
2. flyers = quarter sheets
iv. marketing strategies
1. email
2. video announcement: Charu makes script by January 24
3. poster: next meeting
4. PR (Instagram, video)
v. food
1. sugar cookies
2. rootbeer floats
vi. library help: next meeting
vii. room layout: day of
II. Lunar New Year Celebration
a) February 19th event from 11-3
b) Hakone Gardens
c) Can make it: Charu, Sathvik, Holly, Shefali
d) Face painting
e) Possible ideas: fortune cookies, Chinese trinkets
III. WOW
a) Sathvik: Foothill
b) Holly: Saratoga Elementary
c) Ruchi: Argonaut
d) Shefali will send form email
e) Specify in email that cannot be during February 20-24, April 24-28, May 1-12
IV. Color Run
a) March 19
b) More volunteers, sign up people at YC meetings
i. start reaching out to volunteer clubs: Shefali, Charu
ii. T-shirts for volunteers
c) food:
i. Smaller, healthier snacks instead of food trucks
ii. only water at stations
d) marketing strategies
i. facebook event (2 weeks before)
ii. nextdoor
ii. spring activity guide: submit by first week of February
iv. flyer: Shefali
v. snapchat filter (zone of registration area): Charu
vi. personally email city council members
e) free
f) clock/timer
g) balloon arch
h) rubber wristbands as memento: Holly by next meeting
V. Agenda Items for Next Meeting-Tuesday, January 24th
a) Middle School Dance
b) Color Run
c) Hackathon
VI. Action Items
a) Middle School Dance
i. Ticket/flyer: Jiwoo
ii. Script: Charu
b) Color Run
i. Volunteers from clubs: Shefali, Charu
ii. Flyer: Shefali
iii. Snapchat filter: Charu
iv. Wristbands: Holly
c) WOW
i. Sathvik: Foothill
ii. Holly: Saratoga Elementary
iii. Ruchi: Argonaut
iv. Shefali will send form email
VII. Adjournment (8:31)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on January 6th, 2017 at the office of the City of Saratoga , 13777
Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on
the City's websi te at www .saratoga.ca.us .