HomeMy WebLinkAbout02-14-2017 Youth Commission Minutes
DATE: Tuesday, February 14th 2017
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order
Roll Call: Cunningham, Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan, Song,
C.Vijay, S. Vijay, Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on January 6th, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of January 24th minutes
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Middle School Dance
a) March 10th
b) Flyer & ticket design
c) Ticket sales & marketing
d) Film??? & Poster making
e) email schools (video, blurb, flyer) BY FRIDAY
i. Sathvik = Redwood
ii. Rashi = Kennedy
iii. Ruchi = Library
iv. Holly = St. Andrews
v. Charu = Miller
II. Lunar New Year Celebration
a) February 19th event from 11-3
i. shifts:
a. 10:30 AM – 1:00 PM: Shefali, Sathvik, Rashi, Ruchi, Charu
B. 1:00 PM – 3:30 PM: Aneesh, Elora, Holly, Charles, Steven,Jiwoo
b) Hakone Gardens- Carpool or get dropped off
c) Face painting booth
III. WOW
a) March 3rd assembly 8:40 am (Sathvik, Rashi?, Elora)
b) March 10th student council meeting 12:24 pm Room 20 (Shefali, Charu, Sathvik)
c) WOW = the week of March 27th – 31st
i. Student council involvement = make posters, hype
ii. Argonaut = principal didn’t respond
iii. Saratoga Elementary = email from Holly, wants more info from Bridget -> week of
availability April 17th – 21st
d) Grand prizes = tickets to Sky High for a group of 4 ($14/person for 1 hour)
i. Aneesh will email to ask for sponsor
ii. other ideas = slip and slide, balls, pancake/waffles
e) Charu is planning video
IV. Color Run
a) March 19th
b) Shefali will make FB event on March 1st, email council members, email Jerry for equipment
c) Jiwoo will market on Instagram
d) Charu will get bagel donation from Noah’s bagels, pace clock from Lynbrook, already got
snapchat filter approved
e) Elora in charge of food (powerbar donations)
f) next meeting = school promotion for announcements
g) 7:00 AM meet at the Community Center
h) volunteer checkin at 8:00 AM
i. commissioners will oversee
ii. some commissioners stationed at main turns
V. Important Upcoming Dates:
a) April 15th: State of the City, 2-4pm
b) May 1st: Arbor Day, 4pm - Madronia Cemetery
c) May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens
VI. Adjournment (8:25)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on January 6th, 2017 at the office of the City of Saratoga , 13777
Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on
the City's websi te at www .saratoga.ca.us .