HomeMy WebLinkAbout02-28-2017 Youth Commission Minutes
DATE: Tuesday, February 28th, 2017
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:04pm)
Roll Call: Cunningham, Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan, Song,
C.Vijay, S. Vijay, Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on February 23rd, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of February 14th minutes (Maheshwari, C. Vijay)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Recap on Lunar New Year Celebration
a) What went well? Face painting.
b) Changes for next year? More themed stencils, paperweights, ended earlier than expected
(around 2:30pm).
II. Middle School Dance
a) March 10th 7:00-9:00pm
b) Flyer & Ticket Sales
c) Marketing
a. School Announcements (video)
b. Instagram/Social Media
i. Raffle to get more followers (Holly): follow account, tag 3 friends in
comments, come to the dance to see if you won; prize – free monster boba; 3
winners.
ii. Snapchat filter.
d) Decorations & Games
a. Ping pong, air hockey
b. Balloon arch (Shefali & Malika), streamers
e) Snack Bar
a. Candy, popcorn machine (Shefali)
III. WOW
a) Foothill
a. March 3rd-Assembly 8:40am (Sathvik)
b. March 10th Student Council Meeting 12:24pm Room 20 (Shefali, Charu, Sathvik)
c. WOW the week of March 27th-31st
b) Saratoga
a. Dates, times, etc.
IV. St. Paddy’s Day Parade
a) March 11th
b) Big Basin in front of Bank of America
c) Face painting, Tattoos, Nail polish, etc.
V. Color Run
a) March 19th
b) 7:00am meet at the Community Center
c) Clock – Charu talking to Lynbrook swim coach
d) Volunteers – Charu got 50 volunteers from Key Club > send spreadsheet link to Kayla
e) Donations- bagels (Charu), power bars (Elora), coffee from Quito Starbucks (Elora)
f) Marketing: Facebook, Instragram, Next-door Neighbor, Constant Contact to Recreation
a. Facebook event (Shefali, Feb 28), Email Council members (Shefali, Feb 28),
Instagram, Next-door Neighbor (March 4), Constant contact to recreation (March 1)
VI. May Middle School Dance
a) May 19th
b) Theme, Decorations, etc.
VII. Important Upcoming Dates:
April 15th: State of the City, 2-4pm (Elora cannot make it)
May 1st: Arbor Day, 4pm - Madronia Cemetery
May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens
VIII. Agenda Items for Next Meeting-Tuesday, March 14th
IX. Adjournment (8:12pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on February 23rd, 2017 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .