HomeMy WebLinkAbout03-14-2017 Youth Commission Minutes
DATE: Tuesday, March 14th, 2017
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:06pm)
Roll Call: Cunningham, Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan, Song,
C.Vijay, S. Vijay, Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on March 9th, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of February 21st minutes (Kaliyur, C. Vijay)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Recap on the Middle School Dance
a) What went well?
b) What can we improve on for the May dance?
a. Photo Booth, reaching out to Miller/other schools
II. Recap on St. Paddy’s Day Parade
a) What went well? (200-250 kids)
b) Changes for next year?
a. Advertise upcoming events, more water cups, wide bucket to hold tattoos, cotton
balls for tattoos, paper weights, and purple face paint.
III. WOW
a) Foothill
a. March 3rd-Assembly 8:40am (Update from Sathvik)
b. March 10th Student Council Meeting 12:24pm Room 20
c. WOW the week of March 27th-31st
i. Schedule Youth Commissioner shifts
ii. Prize distribution: date from Sathvik & grand prize update from Holly (1
grand prize: Skyhigh 4 tickets of 90 minutes $25 each; 3 additional prizes:
skull candy headphones)
b) Saratoga
a. Dates, times, etc.
i. May 8th (First Choice); May 15th (Second Choice)
IV. Color Run
a) Friday, March 17th Preparation
a. Schedule Youth Commissioner shifts
b) March 19th Race Day
a. 7:00am meet at the Community Center
c) Clock - Charu
d) Volunteers
e) Donations- bagels (Charu – Noah’s), coffee (No coffee)?
a. Update?
f) Marketing: Facebook, Instragram, Next-door Neighbor, Constant Contact to Recreation
V. May 9th Meeting must be rescheduled due to Youth Commission Interviews
a) Must choose another date in lieu of the May 9th meeting before the middle school dance
a. Tuesday, May 16th (S. Vijay & Maheshwari)
VI. May Middle School Dance
a) May 19th 7:00-9:00pm
b) Theme, Decorations, etc.
a. Summer Splash (S. Vijay & Cunningham)
c) Flyer Design due no later than March 21st
a. Details must include:
i. Sponsored by Saratoga Youth Commission
ii. Location: Joan Pisani Community Center
iii. Time: 7:00-9:00pm
iv. Date: May 19th
v. Cost: $5 in advance, $7 at the door
vi. All middle school students welcome
vii. City logo
VII. Important Upcoming Dates:
April 15th: State of the City, 2-4pm
May 1st: Arbor Day, 4pm - Madronia Cemetery
May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens
VIII. Agenda Items for Next Meeting-Tuesday, March 28th
IX. Adjournment (8:39pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the
Youth Commission of the City of Saratoga was posted on March 9th, 2017 at the office of the City of Saratoga , 13777
Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on
the City's websi te at www .saratoga.ca.us .