HomeMy WebLinkAbout04-25-2017 Youth Commission Minutes
DATE: Tuesday, April 25th, 2017
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:05pm)
Roll Call: Cunningham, Debling, Garg (Tardy), Kaliyur, Maheshwari (Absent), Medhekar,
Pradhan (Absent), Song, C.Vijay, S. Vijay (Absent), Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on April 21st, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of April 11th minutes (C. Vijay & Debling)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Recap of State of the City
a) Emails from staff
b) Feedback for Crystal
a. What role would you like to have?
i. Go up on stage for recognition vs. standing in the back, more of a role if
requested by the Mayor.
b. Suggestions for check-in/greeting?
II. May Middle School Dance
a) May 19th 7:00-9:00pm
b) Theme, Decorations, etc. (palm trees, noodles, beach balls, shimmery wall strings, 2
whale/dolphin inflatables, lei’s)
a. Median banner – Scheduled for May 15th-21st
c) Flyer Distribution
a. Local spots that target Middle School students
i. Brainstorm places to market/post flyers
d) Marketing
a. Photo Booth Shefali (photographer, but no booth)
i. Decorations needed
ii. Who will set this up?
b. Local Middle Schools
i. Report Progress of reaching assigned schools
c. Create video for promotion/announcements
e) Raffle Prize?
a. Confirm who will pick this up (Boba)
f) School Update
a. Commissioners update on their school and how we can reach their students.
III. Brown Act Review
a) Communication – Follow Up from last meeting!
IV. Important Upcoming Dates:
May 1st: Arbor Day, 4pm - Madronia Cemetery (Holly, Sathvik, Shefali)
May 17th: City Council Meeting (Acknowledgement of outgoing commissioners & swearing
in of new members), 7:00pm.
May 20th: Kids to Parks Day, 9:00-12:00noon – Quarry Park
May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens
V. Agenda Items for Next Meeting - Tuesday, May 16th
VI. Adjournment (8:22pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must be made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on April 21st, 2017 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .