HomeMy WebLinkAbout05-16-2017 Youth Commission Minutes
DATE: Tuesday, May 16th, 2017
TIME: 7:00 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:12pm)
Roll Call: Cunningham, Debling, Garg, Kaliyur (Tardy), Maheshwari, Medhekar, Pradhan, Song,
C.Vijay, S. Vijay, Zhong (Absent).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on May 9th, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of April 25th minutes (Motion: Maheshwari; 2nd: Debling)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Recap Arbor Day
II. May Middle School Dance
a) May 19th 7:00-9:00pm
b) Theme, Decorations, etc.
a. Decorations
i. Lei’s (65 left)
ii. Inflatables – Mini beach balls & palm trees
b. Set-up time of arrival?
i. Shifts/Assignments
c. Median banner – Scheduled for May 15th-21st
c) Flyer Distribution
a. Local spots that target Middle School students
i. Where did these end up posted? Any feedback of where we should continue
to post?
d) Marketing
a. Snapchat filter
i. Purchase ASAP
b. Photo Booth
i. Photo booth or just a photographer?
ii. Who will set this up?
c. Local Middle Schools
i. Report Progress of reaching assigned schools
e) Snacks
a. What needs to be purchased?
f) Raffle Prize?
a. Confirm who will pick this up
g) DJ – Confirmed
h) Ticket Sales
i) School Update
a. Commissioners update on their school and how we can reach their students.
III. City Council Meeting
a) Wednesday, May 17th
a. Meet outside of theater at 6:45pm
b) Attire
c) Practice Presentation
IV. End of the Year Celebration
a) Pick a date
b) Confirm location
c) Snacks, etc.
V. Important Upcoming Dates:
May 17th: City Council Meeting (Acknowledgement of outgoing commissioners & swearing
in of new members), 7:00pm.
May 19th: Last Middle School Dance!!!
May 20th: Kids to Parks Day, 9:00-12:00noon – Quarry Park
May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens
VI. Adjournment (8:16pm)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must be made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on May 9th, 2017 at the office of the City of Saratoga , 13777
Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on
the City's websi te at www .saratoga.ca.us .