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HomeMy WebLinkAbout03-14-2017 Youth Commission Agenda DATE: Tuesday, March 14th, 2017 TIME: 7:00 p.m. LOCATION: Warner Hutto n House 13777 Fru i tva l e Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission AGENDA Call to Order Roll Call: Cunningham, Debling, Garg, Kaliyur, Maheshwari, Medhekar, Pradhan, Song, C.Vijay, S. Vijay, Zhong. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on March 9th, 2017 Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of February 21st minutes Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Recap on the Middle School Dance a) What went well? b) What can we improve on for the May dance? II. Recap on St. Paddy’s Day Parade a) What went well? b) Changes for next year? III. WOW a) Foothill a. March 3rd-Assembly 8:40am (Update from Sathvik) b. March 10th Student Council Meeting 12:24pm Room 20 c. WOW the week of March 27th-31st i. Schedule Youth Commissioner shifts ii. Prize distribution: date from Sathvik & grand prize update from Holly b) Saratoga a. Dates, times, etc. IV. Color Run a) Friday, March 17th Preparation a. Schedule Youth Commissioner shifts b) March 19th Race Day a. 7:00am meet at the Community Center c) Clock d) Volunteers e) Donations- bagels, coffee? a. Update? f) Marketing: Facebook, Instragram, Next-door Neighbor, Constant Contact to Recreation V. May 9th Meeting must be rescheduled due to Youth Commission Interviews a) Must choose another date in lieu of the May 9th meeting before the middle school dance VI. May Middle School Dance a) May 19th 7:00-9:00pm b) Theme, Decorations, etc. c) Flyer Design due no later than March 21st a. Details must include: i. Sponsored by Saratoga Youth Commission ii. Location: Joan Pisani Community Center iii. Time: 7:00-9:00pm iv. Date: May 19th v. Cost: $5 in advance, $7 at the door vi. All middle school students welcome vii. City logo VII. Important Upcoming Dates:  April 15th: State of the City, 2-4pm  May 1st: Arbor Day, 4pm - Madronia Cemetery  May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens VIII. Agenda Items for Next Meeting-Tuesday, March 28th IX. Adjournment In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or ctcl erk@saratoga.ca. u s. Requests must he made as early as possible and at l east one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Bridget Bolanos, Recreation Supervisor for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on March 9th, 2017 at the office of the City of Saratoga , 13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .