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SARATOGA CITY COUNCIL
REGULAR MEETING
JANUARY 18, 2017
5:00 P.M. STUDY SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
AGENDA ITEMS:
Study Session on Council Norms of Operation
Recommended Action:
Provide direction on the City Council Norms of Operation.
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was posted on January 12, 2017
REPORT FROM STUDY SESSION MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters not on the
Agenda. The law generally prohibits the City Council from discussing or taking action on such items.
However, the Council may instruct staff accordingly.
CITY COUNCIL ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring January 2017 as National Human Trafficking Awareness Month
Recommended Action:
Present proclamations to Saratoga Federated Church Anti-Human Trafficking Task Force
and to Saint Andrew’s Episcopal Church Anti-Human Trafficking Task Force.
Saratoga City Council Agenda – Page 1 of 6
Proclamation Declaring January 13, 2017 as Lung Cancer Awareness Day
Recommended Action:
Present the proclamation to representatives of the Bonnie J. Addario Lung Cancer
Foundation.
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Special City Council Meeting on December 15,
2016 and Regular City Council Meeting on December 21, 2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
12/20/2016 Period 6; and 01/10/2017 Period 7.
1.3. Treasurer’s Report for the Month Ended November 30, 2016
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended November 30,
2016.
1.4. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
1.5. Notice of Completion--2016 Pavement Management Program.
Recommended Action:
Move to accept the 2016 Pavement Management Program contract as complete and
authorize staff to record the Notice of Completion.
1.6. Second Reading of City Code Amendments to conform Second (Accessory) Dwelling
Unit regulations with recently enacted State Laws
Recommended Action:
Waive the second reading and adopt the attached ordinance revising the City Code Article
15-56 (Second Dwelling Unit Ordinance).
1.7. Council Resolution to approve side letters of agreement for the UNION, SEA, and
amend the Employment Policy for Unrepresented Employees.
Recommended Action:
Adopt resolution to:
1. Amend the Memorandum of Understanding between the City and the UNION by
adopting the Side Letter Agreement;
Saratoga City Council Agenda – Page 2 of 6
2. Amend the Memorandum of Understanding between the City and the SEA by adopting
the Side Letter Agreement; and
3. Amend the Employment Policy for Unrepresented Employees.
1.8. Third Amendment to the Hakone Gardens Master Plan Development Agreement
Recommended Action:
Approve the Third Amendment to the Development Agreement amending funding for
Master Plan improvements.
1.9. Response to Santa Clara County Civil Grand Jury Follow-Up Request
Recommended Action:
Review the request and authorize the Mayor to sign the proposed response.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. During Public Hearings for appeals, Applicants/Appellants and/or their
representatives have a total of ten (10) minutes maximum for opening statements. Members
of the public may comment on any item for up to three (3) minutes. The amount of time for
public comment may be reduced by the Mayor or by action of the City Council. After public
comment, the Applicant/Appellants and/or their representatives have a total of five (5)
minutes maximum for closing statements. Items requested for continuance are subject to the
City Council's approval at the Council Meeting.
2.1. APPC16-0003 - Appeal of Design Review application for a new two-story residence at
Paramount Ct – Lot 7
Recommended Action:
Conduct a public hearing and adopt a resolution denying the appeal.
2.2. Notice of Continuation of Appeal Hearings for Paramount Court Lots 1, 2, 3, and 5
Recommended Action:
Informational only. No action needed.
2.3. Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance
Recommended Action:
Conduct public hearing and adopt resolution.
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. 2017 America in Bloom Program
Recommended Action:
Approve funding for the 2017 America in Bloom Program and authorize an allocation of
$17,000 from the City Council Discretionary Fund in the Fiscal Year 2016/17 Budget.
Saratoga City Council Agenda – Page 3 of 6
4.2. Adoption of City Council Assignments – Finance Committee
Recommended Action:
Approve the resolution amending the City Council assignments.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Ad Hoc
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Ad Hoc
Saratoga Historical Foundation
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
Under this section of the City Council Agenda, members of the City Council may introduce new
items for discussion or action at a future City Council Meeting. Council Members may also
nominate projects to the Capital Improvement Plan under this section of the agenda.
CITY MANAGER'S REPORT
Saratoga City Council Agenda – Page 4 of 6
ADJOURNMENT
Certificate of Posting of the Agenda, Distribution of Agenda Packet, & Compliance with Americans
with Disabilities Act
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on January 12, 2017 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 12th day of January 2017 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.Any materials distributed by staff after the posting of the agenda are made available
for public review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-
35.104 ADA title II]
To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council
01/04 Meeting Cancelled
01/18 7:00 p.m. Regular Meeting –5:00 p.m. Study Session –Council Norms
02/01 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with Mountain Winery
02/03 Council Retreat – 8:30 a.m. -4:30 p.m.– Saratoga Library
02/13 5 p.m. - CIP Priorization meeting
02/15 7:00 p.m. Regular Meeting – 6:00 p.m. Study Session with PG&E
02/27 5:30 p.m. –Study session on Commission Work plans, Joan Pisani Community
center, Multi-purpose room
03/01 7:00 p.m. Regular Meeting –5:30 p.m. Joint meeting with Planning Commission
03/15 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with Sheriff’s Office
04/05 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Saratoga Ministerial
Association
04/17 6:00 p.m. Tentative Budget Study Session
04/19 7:00 p.m. Regular Meeting –6:00 p.m. Joint meeting with Supervisor Simitian
05/03 7:00 p.m. Regular Meeting – 5:00 p.m. Joint Meeting with Saratoga News Editor and
Reporter –6:00 p.m. Joint Meeting with KSAR
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2017
Saratoga City Council Agenda – Page 5 of 6
05/17 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Hakone
06/07 7:00 p.m. Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s
06/21 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with County Fire and Santa Clara
County FireSafe Council,
07/05 7:00 p.m. Regular Meeting –6:00 p.m. Joint meeting with Historical Foundation
07/19 Tentative -Meeting Cancelled
08/02 Tentative --Meeting Cancelled
08/16 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with Chamber of Commerce and
Destination Saratoga
09/06 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with SASCC
09/20 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Youth Commission
10/04 7:00 p.m. Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in
Senior Center, Saunders Room
10/18 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with San Jose Animal Control
11/01 7:00 p.m. Regular Meeting –6:00 p.m. Joint Meeting with West Valley – Mission
Community College Board of Trustees
11/15 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Senator Beall Jr.
12/06 7:00 p.m. Regular Meeting – 6:00 p.m. Joint Meeting with Representative Low
12/20 7:00 p.m. Regular Meeting – 6:00 p.m. Study session –Council Norms
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
Saratoga City Council Agenda – Page 6 of 6