The URL can be used to link to this page

Home My WebLink About05-17-2017 City Council AgendaSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MAY 17, 2017 5:00 P.M. CLOSED SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(d)(1)) Saratoga et al. v. California Department of Transportation (Santa Clara County Superior Court Case No. 115CV281214) 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Santa Clara County Supervisor Joe Simitian 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 12, 2017. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Agenda – Page 2 of 6 CEREMONIAL ITEMS Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2016/17 school year and present commendations to Charles Debling, Sathvik Kaliyur, Aneesh Medhekar, Elora Pradhan, and Shefali Vijay recognizing their service on the Saratoga Youth Commission. Appointment of Youth Commissioners and Oath of Office Recommended Action: Approve the attached resolution appointing 5 members to the Saratoga Youth Commission and direct the City Clerk to administer the Oath of Office. Proclamation Declaring May 20, 2017 as Kids to Parks Day and Commendation Recognizing the Parks and Recreation Commission Let’s Work Saratoga Program Recommended Action: Present the proclamations to the Saratoga Parks & Recreation Commission. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers re limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on May 3, 2017. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 5/2/2017 Period 11; and 5/9/2017 Period 11. 1.3. Document Scanning Services – Extension of Contract Recommended Action: Move to accept an amendment to extend the contract for City document scanning services with Peelle Technologies for an additional 3 years through to June 30, 2020. 1.4. City Surveyor Consultant and Peer Review Services – Extension of Contract Recommended Action: Move to accept an amendment to extend the contract for City Surveyor Consultant Services with Giuliani and Kull - San Jose, Inc. for an additional 3 years through to June 30, 2020. Saratoga City Council Agenda – Page 3 of 6 1.5. Citywide Traffic Signals, Lighted Crosswalks and Rectangular Rapid Flash Beacons Maintenance & Callout Repairs – Amendment to Contract Recommended Action: Move to accept an amendment to the contract for Citywide traffic signals, lighted crosswalks and rectangular rapid flash beacons (RRFBs) maintenance & callout repair services with Siemens Industry, Inc. for an additional 3 years through to June 30, 2020 with a revised scope and payment terms. 1.6. Extension of Contract for Street Sweeping Services Recommended Action: Move to extend Street Sweeping Contract to Contract Sweeping Service from July 1, 2017 to June 30, 2018 in the amount of $186,558.00. 1.7. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. Recommended Action: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Declaration of Public Nuisance – Weed Abatement Program Recommended Action: Conduct public hearing, receive public testimony and consider requests to remove properties from the nuisance declaration, and adopt resolution declaring hazardous vegetation (weeds) on properties specified in the resolution (or as amended) to be a public nuisance. 2.2. Ordinance Regarding Commercial Marijuana Activity and Marijuana Cultivation Recommended Action: 1) Conduct a public hearing concerning the attached ordinance that would (a) prohibit the establishment of commercial marijuana activity within the City limits; (b) prohibit all outdoor cultivation of marijuana; and (c) regulate the indoor cultivation of marijuana for personal use permitted by State law; and 2) Introduce and waive the first reading of the ordinance and direct staff to place the ordinance on the consent calendar for adoption at the next regularly scheduled meeting of City Council. 2.3. Fiscal Year 2017/18 Proposed Operating & Capital Budget Recommended Action: Conduct a public hearing on the proposed FY 2017/18 Operating & Capital Budgets, and provide direction to staff for budget adoption on June 7, 2017. Saratoga City Council Agenda – Page 4 of 6 3. GENERAL BUSINESS 3.1. Saratoga Senior Coordinating Council Support and Facility Use Renewal Recommended Action: Authorize the City Manager to execute the Agreement for Support and Use of Facilities with the Saratoga Area Senior Coordinating Council. COUNCIL ASSIGNMENTS Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority West Valley Mayors and Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Cities Association of Santa Clara County Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Saratoga Ministerial Association Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga Saratoga Sister City Organization Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS CITY MANAGER'S REPORT Saratoga City Council Agenda – Page 5 of 6 STUDY SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 AGENDA ITEMS: Study Session on City Council Norms of Operation Recommended Action: Discuss and review City Council Norms of Operation. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 12, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 12th day of May 2017 at Saratoga, California. Crystal Bothelio, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 05/17 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Supervisor Simitian | 7:00 p.m. Regular Session 06/07 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/21 4:30 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2017 Saratoga City Council Agenda – Page 6 of 6 07/05 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 07/19 Meeting Cancelled 08/02 Meeting Cancelled 08/16 5:00 p.m. Joint Meeting with SASCC | 6:00 p.m. Joint Meeting with Chamber of Commerce and Destination Saratoga | 7:00 p.m. Regular Session 09/06 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 09/20 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/04 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/18 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Regular Session 11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 11/15 6:00 p.m. Joint Meeting with Senator Beall Jr.| 7:00 p.m. Regular Session 12/06 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session 12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.