The URL can be used to link to this page

Home My WebLink About12-07-2017 City Council agenda SARATOGA CITY COUNCIL REGULAR MEETING DECEMBER 07, 2016 5:00 P.M. CLOSED SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. CLOSED SESSION AGENDA ITEMS: CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Kleine v. City of Saratoga et al. (Santa Clara County Superior Court Case No. 16CV290718 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Saratoga et al. v. California Department of Transportation (Santa Clara County Superior Court Case No. 115CV281214) 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. AGENDA ITEMS: Joint Meeting with the Assembly Member Evan Low Saratoga City Council Agenda – Page 1 of 6 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was posted on December 1, 2016. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. CITY COUNCIL ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Traffic Safety and Heritage Preservation Commissioners and Oath of Office Recommended Action: Approve the attached resolution appointing 1 member to the Traffic Safety Commission and 2 members to the Heritage Preservation Commission; and direct the City Clerk to administer the Oath of Office. SPECIAL PRESENTATIONS Silicon Valley Clean Energy Authority Status Update Recommended Action: Receive presentation from Silicon Valley Clean Energy Authority to provide Saratoga with a status update on the JPA’s implementation and launch plans. 1. CONSENT CALENDAR The Consent Calendar contains items of routine business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on November 16, 2016. Saratoga City Council Agenda – Page 2 of 6 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 11/15/2016 Period 5; 11/22/2016 Period 5; and 11/29/2016 Period 5. 1.3. Treasurer’s Report for the Month Ended October 31, 2016 Recommended Action: Review and accept the Treasurer’s Report for the month ended October 31, 2016. 1.4. Subordination Agreement for Silicon Valley Clean Energy Authority Financing Recommended Action: Authorize the City Manager to execute a subordination agreement with River City Bank in conjunction with the Credit Agreement to provide financing for the Silicon Valley Clean Energy Authority. 1.5. Resolution Updating the City’s Records Retention Schedule Recommended Action: Adopt the resolution updating the City’s Records Retention Schedule. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. APPC16-0001 - Appeal of Design Review Approval for a new two-story residence at 14011 June Way Recommended Action: Conduct a public hearing and adopt a resolution denying the appeal. 2.2. City Code Amendments to conform Second (Accessory) Dwelling Unit regulations with recently enacted State Laws Recommended Action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the ordinance. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. 2.3. Proposed Urgency Interim Ordinance Extending a Temporary Moratorium on the Outdoor Cultivation of Marijuana Recommended Action: After holding a public hearing and considering public testimony, staff recommends that the City Council (1) issue the Written Report for Ordinance No. 343 describing the measures the City is taking to alleviate the condition that led to the adoption of the ordinance (attached as Attachment A to this staff report) and (2) adopt an urgency interim ordinance extending an existing prohibition on the outdoor cultivation of marijuana in the City of Saratoga City Council Agenda – Page 3 of 6 Saratoga for a period of 22 months and 15 days to October 22, 2018 and directing preparation of a report addressing the public health, safety, and welfare issues identified in the ordinance (attached as Attachment C to this staff report). 2.4. Formation of Arrowhead Community Facilities District Recommended Action: Open the public hearing and receive public testimony on formation of the Arrowhead Community Facilities District (No. 16-1); and continue the public hearing to the December 21, 2016 City Council Meeting. 3. OLD BUSINESS None 4. NEW BUSINESS 4.1. Silicon Valley Clean Energy Authority Renewable Energy Options Recommended Action: Provide direction on Council’s preferred renewable energy supply option for the City’s renewable energy services accounts, once the Silicon Valley Clean Energy Authority’s 100% carbon free electricity services become available. 4.2. Highway 9 Improvements Phase IV - Construction Contract Award and Cooperative Agreement Approval Recommended Action: 1. Move to declare GradeTech, Inc. of San Ramon to be the lowest responsible bidder on the project and award a construction contract to this company in the amount of $730,827.00 2. Move to authorize staff to execute change orders to the contract for alternate bid items and for unforeseen circumstances up to $146,000. 3. Adopt a resolution authorizing the City Manager to execute a Cooperative Agreement between the City of Saratoga and the City of Monte Sereno for the Highway 9 Safety Improvement Project Phase IV. 4.3. Discussion of Minimum Wage Ordinance Recommended Action: Receive report and direct staff accordingly. 4.4. Use of Public Right of Way for Private Surveillance Cameras Recommended Action: Accept staff report and provide direction to staff 4.5. Review of City Council Assignments Recommended Action: Review the list of City Council assignments and provide direction on changes to items included in the assignments. Saratoga City Council Agenda – Page 4 of 6 CITY COUNCIL ASSIGNMENT REPORTS Mayor Manny Cappello Cities Association of Santa Clara County Council Finance Committee Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Adhoc Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Library Joint Powers Authority Santa Clara County Expressway Plan 2040 Policy Advisory Board Council Member Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee FAA Select Committee on South Bay Arrivals Hakone Foundation Board Public Art Adhoc Saratoga Historical Foundation Saratoga Sister City Organization West Valley Solid Waste Management Joint Powers Authority Council Member Howard Miller Council Finance Committee Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board VTA Board West Valley Cities Alternate Council Member Rishi Kumar Santa Clara Valley Water District Commission Saratoga Ministerial Association CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT Certificate of Posting of the Agenda, Distribution of Agenda Packet, & Compliance with Americans with Disabilities Act Saratoga City Council Agenda – Page 5 of 6 I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on December 1, 2016 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 1st day of December 2016 at Saratoga, California. Debbie Bretschneider, Deputy City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us.Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102- 35.104 ADA title II] To view current or previous City Council Meeting videos, visit www.saratoga.ca.us/council 12/07 Regular Meeting – Joint Meeting with Representative Low 12/15 Reorganization at 7 p.m. 12/21 Regular Meeting –Joint meeting with San Jose Animal Control Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL JOINT MEETING CALENDAR 2016 Saratoga City Council Agenda – Page 6 of 6