HomeMy WebLinkAbout11-16-2016 City Council agenda
SARATOGA
CITY COUNCIL REGULAR MEETING
NOVEMBER 16, 2016
5:00 P.M. COMMISSION INTERVIEWS
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:05 p.m. Alexandra Nugent
Heritage
Preservation
2 Terms
(Jan. 1, 2017 – Dec. 31, 2020) Yes
5:10 p.m. Jill Hunter
Heritage
Preservation
2 Terms
(Jan. 1, 2017 – Dec. 31, 2020) No
5:15 p.m.
Dr. Jo Rainie
Rodgers
Heritage
Preservation
2 Terms
(Jan. 1, 2017 – Dec. 31, 2020) No
5:20 p.m. Lawrence Roben Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:25 p.m. Walter Marchetti Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:30 p.m. EJ Tim Harris Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) Yes
5:35 p.m. John Hirokawa Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:40 p.m. Sankaran Suresh Traffic Safety
1 Term
(Jan. 1, 2017 – Dec. 31, 2020) No
5:30 P.M. CLOSED SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6)
Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard
Taylor, Human Resources Manager Monica LaBossiere
Employee Organizations: Northern California Carpenters Regional Council, Carpenters
Forty Six Northern California Counties Conference Board and their Affiliated Local Unions
(Union); Saratoga Employee Association.
Saratoga City Council Agenda – Page 1 of 5
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with State Senator Jim Beall, Jr.
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
REPORT FROM CLOSED SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on the Agenda. The law generally prohibits the Council from discussing or taking
action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Warren B. Heid
Recommended Action:
Present the commendation to Warren B. Heid
Proclamation Declaring November 17, 2016 as Pancreatic Cancer Awareness Day
Recommended Action:
Present the proclamation declaring November 17, 2016 as Pancreatic Cancer Awareness
Day to the Silicon Valley Chapter of the Pancreatic Cancer Action Network.
Tobacco-Free Coalition Recognition of the City of Saratoga
Recommended Action:
Receive recognition from the Tobacco-Free Coalition of Santa Clara County for the City of
Saratoga’s efforts to reduce youth access to tobacco and exposure to secondhand smoke.
1. CONSENT CALENDAR
The Consent Calendar contains items of routine business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Saratoga City Council Agenda – Page 2 of 5
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on November 2,
2016.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
10/28/2016 Period 4; 11/01/2016 Period 5; and 11/08/2016 Period 5.
1.3. Treasurer’s Report for the Month Ended September 30, 2016
Recommended Action:
Review and accept the Treasurer’s Report for the month ended September 30, 2016.
1.4. Second Reading of Locking Mailbox Ordinance (Article 6-25)
Recommended Action:
Waive the second reading and adopt the attached locking mailbox ordinance adding City
Code Article 6-25 (Locking Mailboxes).
1.5. Ordinance Enabling Bingo Events
Recommended Action:
Waive the second reading and adopt the ordinance amending the City Code to authorize the
conduct of bingo games in Saratoga.
1.6. Adoption of the 2016 California Building Standards Code with Local Modifications
Recommended Action:
Waive the second reading and approve the attached resolution making the findings
regarding proposed modifications to the referenced sections of the California Building
Standards Code (CBSC) with Local Modifications. Adopt the attached ordinance modifying
the referenced codes.
1.7. Fiscal Year 2015/16 Development impact Fee Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee Report for the fiscal year
ended June 30, 2016
2. PUBLIC HEARING
None
3. OLD BUSINESS
None
4. NEW BUSINESS
4.1. Resolution Amending Youth Commission Administration, Responsibilities, and
Duties Policy
Recommended Action:
Approve the resolution amending the Youth Commission Administration, Responsibilities,
and Duties Policy
Saratoga City Council Agenda – Page 3 of 5
4.2. Community Event Grant Program Priorities
Recommended Action:
Provide direction on the Community Event Grant Program requirements and priorities.
CITY COUNCIL ASSIGNMENT REPORTS
Mayor Manny Cappello
Cities Association of Santa Clara County
Council Finance Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Adhoc
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Library Joint Powers Authority
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Council Member Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
FAA Select Committee on South Bay Arrivals
Hakone Foundation Board
Public Art Adhoc
Saratoga Historical Foundation
Saratoga Sister City Organization
West Valley Solid Waste Management Joint Powers Authority
Council Member Howard Miller
Council Finance Committee
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
VTA Board West Valley Cities Alternate
Council Member Rishi Kumar
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
Saratoga City Council Agenda – Page 4 of 5
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on November 10,
2016 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Signed this 10th day of November 2016 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
11/16 Regular Meeting – 5:00 p.m. Commission Interviews, 5:30 p.m. Closed Session,
6:00 p.m. Joint Meeting with Senator Beall Jr.
12/07 Regular Meeting – Joint Meeting with Representative Low
12/15 Reorganization
12/21 Regular Meeting –Joint meeting with San Jose Animal Control
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the
Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL JOINT MEETING CALENDAR 2016
Saratoga City Council Agenda – Page 5 of 5