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Home My WebLink About10-19-2016 City Council Agenda SARATOGA CITY COUNCIL REGULAR MEETING OCTOBER 19, 2016 5:00 P.M. JOINT MEETING Joan Pisani Community Center, Patio Room | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Meeting with Historical Museum Foundation 5:30 P.M. JOINT MEETING Joan Pisani Community Center, Saunders Room | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Meeting with Neighborhood Watch Groups & Santa Clara County Sheriff’s Office 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on October 14, 2016. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation Declaring October 16-22, 2016 as Friends of Libraries Week Recommended Action: Present the commendation declaring October 16-22, 2016 as Friends of Libraries Week to the Friends of the Saratoga Libraries. Saratoga City Council Agenda – Page 1 of 5 Commendations Honoring Organizers of 60th Saratoga Hometown Parade Recommended Action: Present the Commendations to the organizers of the 60th Saratoga Hometown Parade. 1. CONSENT CALENDAR The Consent Calendar contains items of routine business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on October 5, 2016. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/04/2016 Period 4; and 10/11/2016 Period 4. 1.3. Second Reading Of An Ordinance Amending The Saratoga City Code Regarding Code Enforcement Related Regulations Contained In Articles 15-12 And 15-30 (Storage Of Personal Property, Materials And Signs); Article 9-60 (Bicycles Licenses); And Chapter 3 (Provisions For Various Enforcement Procedures), And Adoption Of Resolution Establishing Bail And Parking Fine Schedules Recommended Action: Waive the second reading and adopt the attached ordinance revising City Code Articles 15- 12 and 15-30 (Storage of Personal Property, Materials and Signs); Article 9-60 (Bicycles Licenses); and Chapter 3 (Provisions for Various Enforcement Procedures), and adopt resolution establishing Bail and Parking Fine Schedules 1.4. Weed Abatement Program Agreement Amendment Recommended Action: Authorize the City Manager to execute the 7th amendment to the agreement with the County of Santa Clara for the Weed Abatement Program. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a pubic hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Locking Mailbox Ordinance Recommended Action: 1. Conduct a public hearing. Saratoga City Council Agenda – Page 2 of 5 2. Introduce and waive the first reading of the ordinance. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. 3. OLD BUSINESS None 4. NEW BUSINESS 4.1. San Jose Water Company Review Procedures and City Authority to Regulate Recommended Action: Accept report and provide direction to staff. 4.2. Neighborhood Watch Annual Grant Program Recommended Action: Approve Neighborhood Watch Annual Grant and authorize allocation of $15,000 from the City Council Discretionary Fund in the Fiscal Year 2016/17 Budget to the new grant program. 4.3. Quarterly Communications Report Recommended Action: Provide direction on 2016 winter communication efforts, including the Saratogan, online survey topics, and City Video program; and receive progress report on 2016 summer and fall communications activities. 4.4. Authorize the City Manager to Engage Professional Services for Building Inspection Services and adopt Budget Adjustment Recommended Action: Adopt a resolution authorizing the City Manager to enter into a professional services agreement with 4LEAF, Inc. for professional building inspection services and authorize a supplemental budget allocation of $100,000 in the FY2016/17 Community Development Department budget for contract inspection services. CITY COUNCIL ASSIGNMENT REPORTS Mayor Manny Cappello Cities Association of Santa Clara County Council Finance Committee Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Ad Hoc Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Library Joint Powers Authority Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga City Council Agenda – Page 3 of 5 Council Member Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee FAA Select Committee on South Bay Arrivals Hakone Foundation Board Public Art Ad Hoc Saratoga Historical Foundation Saratoga Sister City Organization West Valley Solid Waste Management Joint Powers Authority Council Member Howard Miller Council Finance Committee Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board VTA Board West Valley Cities Alternate Council Member Rishi Kumar Santa Clara Valley Water District Commission Saratoga Ministerial Association CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 14, 2016 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 14th day of October 2016 at Saratoga, California. Debbie Bretschneider, Deputy City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Saratoga City Council Agenda – Page 4 of 5 Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 10/19 Regular Meeting –5:00 p.m. Joint Meeting with Historical Foundation, 5:30 p.m. Joint Meeting on Neighborhood Watch Groups and Sheriff’s Office 11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of Trustees 11/16 Regular Meeting – Joint Meeting with Senator Beall Jr. 12/07 Regular Meeting – Joint Meeting with Representative Low 12/20 Reorganization 12/21 Regular Meeting –Council Norms Study Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL JOINT MEETING CALENDAR 2016 Saratoga City Council Agenda – Page 5 of 5