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Home My WebLink About02-03-2016 City Council AgendaSaratoga City Council Regular Meeting Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 3, 2016 5:30 P.M. COMMISSION INTERVIEWS Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 COMMISSION INTERVIEWS TIME NAME COMMISSION VACANCIES INCUMBENT 5:35 p.m. David McIntryre Traffic Safety 1 Partial Term (ending 12/31/17) No 5:40 p.m. Philip Lee Traffic Safety 1 Partial Term (ending 12/31/17) No 5:45 p.m. Rajiv Mathur Traffic Safety 1 Partial Term (ending 12/31/17) No 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with KSAR 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF AGENDA The agenda for this meeting was properly posted on January 28, 2016. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring February 17, 2016 as Random Acts of Kindness Day Recommended Action: Present the proclamation to Louise Webb. Saratoga City Council Regular Meeting Agenda – Page 2 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers re limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special and Regular City Council Meeting on January 20, 2016. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 01/19/2016: Period 7 01/26/2016: Period 7 1.3. Acceptance of Allendale Avenue Right-of-Way Dedication Recommended Action: 1. Move to adopt Resolution Accepting Offer to Dedicate Property for Street Purposes along frontage of Subdivision SUB14-0003 for a portion of Allendale Avenue into the City’s publicly maintained street system. 2. Authorize the City Manager to sign the Certificate of Acceptance. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Appeal of Design Review application for a new two-story residence at 14780 Montalvo Road Staff Contact: Sandy Baily (408) 868-1235 Recommended Action: Conduct a public hearing and adopt a resolution denying the appeal. 3. OLD BUSINESS 3.1. Approve actions related to the formation of, and Saratoga’s membership in, the Silicon Valley Clean Energy Authority, an Independent Joint Powers Authority, to establish a Community Choice Energy Program. Recommended Action: 1. Waive second reading and adopt the attached Ordinance to authorize the implementation of a Community Choice Energy Program and find that the project is exempt from CEQA pursuant to CEQA Guidelines 15378(a), 15061(b)(3), and 15308. 2. Adopt Resolution to approve the Joint Powers Authority Agreement establishing and authorizing participation in the Silicon Valley Clean Energy Authority, and find that the project is exempt from CEQA pursuant to CEQA Guidelines 15378(b)(5) and 15061(b)(3). 3. Authorize the City Manager to remit up to $150,000, as shown in the Silicon Valley Clean Energy Authority agreement (Exhibit E), to support the initial costs of the Authority. Saratoga City Council Regular Meeting Agenda – Page 3 of 5 4. Adopt resolution modifying agency assignments to appoint a regular Director and alternate Director to the Authority’s Board of Directors. 4. NEW BUSINESS 4.1. Authorize Financial Support for the 2016 America in Bloom Contest Recommended Action: Receive report and provide direction to staff. CITY COUNCIL ASSIGNMENT REPORTS Mayor Manny Cappello Cities Association of Santa Clara County Council Finance Committee Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Library Joint Powers Authority Santa Clara County Expressway Plan 2040 Policy Advisory Board Public Art Ad Hoc Council Member Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Hakone Foundation Board Saratoga Historical Foundation Saratoga Sister City Organization West Valley Solid Waste Management Joint Powers Authority Public Art Ad Hoc Council Member Howard Miller Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board VTA Board West Valley Cities Alternate Council Member Rishi Kumar Santa Clara Valley Water District Commission Saratoga Ministerial Association CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Regular Meeting Agenda – Page 4 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 28, 2016 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 28th day of January 2016 at Saratoga, California. Crystal Bothelio, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 02/03 Regular Meeting –Joint Meeting with KSAR 02/05 Council Retreat – 9:00 a.m. - 4:00 p.m.– West Valley College 02/17 Regular Meeting – 5:00 p.m. Joint Meeting with Heritage Preservation Commission, Arts and Crafts Room in Community Center; 6:00 p.m. Joint Meeting with Planning Commission, Arts and Crafts Room in Community Center 02/27 3-5 p.m. State of the City --Theater 03/02 Regular Meeting – Joint Meeting with Traffic Safety Commission 03/16 Regular Meeting – Joint Meeting with Parks & Rec Commission and PEBTAC 04/06 Regular Meeting – Joint Meeting with Library Commission, Librarians, and Friends of Library 04/11 Budget Study Session 04/20 Regular Meeting – Joint Meeting with Saratoga Ministerial Association 05/04 Regular Meeting – Joint Meeting with Mt. Winery and Montalvo Arts 05/18 Regular Meeting – Joint Meeting with County Fire and Santa Clara County FireSafe Council 06/01 Regular Meeting – 5:30 p.m. Joint Meeting with HOA’s in Senior Center, Saunders Room 06/15 Regular Meeting – Joint Meeting with Sheriff Office 07/06 Regular Meeting –Joint meeting Hakone Foundation Board 07/20 Meeting Cancelled 08/03 Meeting Cancelled 08/17 Regular Meeting – Joint Meeting with Chamber of Commerce and Destination Saratoga CITY OF SARATOGA CITY COUNCIL JOINT MEETING CALENDAR 2016 Saratoga City Council Regular Meeting Agenda – Page 5 of 5 09/07 Regular Meeting – Joint Meeting with SASCC 09/21 Regular Meeting – Joint Meeting with Youth Commission 10/05 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room 10/19 Regular Meeting – Joint Meeting with Historical Foundation 11/02 Regular Meeting – Joint Meeting with West Valley – Mission Community College Board of Trustees 11/16 Regular Meeting – Joint Meeting with Senator Beall Jr. 12/07 Regular Meeting – Joint Meeting with Representative Low 12/20 Reorganization 12/21 Regular Meeting –Council Norms Study Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue.