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HomeMy WebLinkAbout10-25-2016 LIbrary Commission MinutesSaratoga Library Commission Minutes - Page 1 of 4 Saratoga Library Commission Regular Meeting Minutes Date: Tuesday, October 25, 2016 Time: 7:00 p.m. Location: Saratoga Library/Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order: Vice Chair Claire Campodonico called the meeting to order at 7:03 p.m. Roll Call Present: Vice Chair Claire Campodonico, Commissioner Flora Hoffman, Anandi Krishnamurthy, Karen Burley Absent: Commissioner Carol Barmeier (excused) Staff & Liaisons: Nancy Howe, Rose Khoury, Elicia Ye, Swetha Tumma, Crystal Bothelio Other: None Oral Communications on Non-Agendized Items: None Approval of Minutes: Draft minutes for the August 23, 2016 Regular Meeting BURLEY/HOFFMAN MOVED TO APPROVE THE DRAFT MINUTES FOR THE AUGUST 23, 2016 REGULAR MEETING. MOTION PASSED. AYES: CAMPODONICO, HOFFMAN, KRISHNAMURTHY, BURLEY. NOES: NONE. ABSTAIN: NONE. ABSENT: BARMEIER. Agenda Items 1. Selection of Chair & Vice Chair Summary: With the end of Robert Gulino’s term, the position of Chair is now open. Both the Chair and Vice Chair serve of a term of 1 year and may not serve more than once in each of these positions during a single term as a Commissioner. Action: Select a new Chair and Vice Chair. KRISHNAMURTHY/ HOFFMAN MOVED TO NOMINATE CLAIRE CAMPODONICO AS CHAIR AND KAREN BURLEY AS VICE CHAIR. MOTION PASSED. AYES: CAMPODONICO, HOFFMAN, KRISHNAMURTHY, BURLEY. NOES: NONE. ABSTAIN: NONE. ABSENT: BARMEIER. Saratoga Library Commission Minutes - Page 2 of 4 2. Library District Survey Results Summary: The Santa Clara County Library District conducted a district-wide survey. Action: Receive survey results. Community Librarian Rose Khoury explained that the results will be presented at the Santa Clara County Library District Joint Powers Authority Board Meeting on October 27, 2016 and to the Library Commission during the December 13, 2016 meeting. 3. West Valley College Partnership Update Summary: One of the Commission’s work plan items is to identify opportunities to partner with West Valley College. At the June meeting, Chair Gulino reported that he met with representatives of West Valley College to brainstorm ideas. There was consensus at the meeting to schedule a follow up meeting with the West Valley College Subcommittee (Gulino and Barmeier), County Library Nancy Howe, Saratoga Community Librarian Allison Lew/Acting Community Librarian Rose Khoury, and City Clerk Crystal Bothelio. Action: Update on efforts to identify collaboration opportunities. CAMPODONICO/ HOFFMAN MOVED TO ADD VICE CHAIR BURLEY TO THE WEST VALLEY COLLEGE SUBCOMMITTEE. MOTION PASSED. AYES: CAMPODONICO, HOFFMAN, KRISHNAMURTHY, BURLEY. NOES: NONE. ABSTAIN: NONE. ABSENT: BARMEIER. 4. Community News & Trends Summary: Share news and trends within the community. Commissioner Hoffman shared that it would be helpful to have a central repository of volunteer opportunities in the community for residents of all ages. Elicia Ye, Library Teen Advisory Board Co-President, informed the Commission that Saratoga High School has a college and career center with information about internships and job offerings. Swetha Tumma, Library Teen Advisory Board Co-President, confirmed it would be beneficial to have a source for this information outside of the schools and noted that the Library has a Volunteer Match account. Commissioner Anandi Krishnamurthy noted that she is still learning about the services available through the Library and suggested a short session that covers the basics of Library services. Community Librarian Rose Khoury added that the Library has offered similar types of outreach services in the past and has tailored outreach to showcase certain databases or services available at the Library. Vice Chair Karen Burley suggested a calendar of events on the Library District website. Saratoga Library Commission Minutes - Page 3 of 4 Reports 1. Nancy Howe, Santa Clara County Librarian Nancy Howe provided a preview of the the Santa Clara County Library District Joint Authorities Board Meeting on October meeting, which will include election of 2017 officers, the 2015-2016 financial and services report, and customer satisfaction survey. She also announced that the Milpitas City Council and North County Library Authority have decided to provide additional funding to increase library hours. The Library District has also been selected for participation in the California State Library Touchpoints in Libraries grant training program to help staff understand the behavioral and emotional development of children. In September 2016, six charging stations were installed at Milpitas Library so users can charge mobile devices. 2. Rose Khoury, Acting Saratoga Community Librarian Elicia Ye shared updates about recent Teen Advisory Board activities, including the Frist Friday Coffee House events and Saturday Screening. She also announced Crafternoon in November. Rose Khoury invited Commissioners to Battle of the Books on December 4 and shared information about working with the Saratoga Senior Center to provide information about resources and services available at the Library, including the new adult social hours on Friday. Rose then provided information about recent Library activities, including Library statistics and participation in the Saratoga 60th Anniversary Parade. 3. Lisa Finley, Friends of the Saratoga Libraries Report received electronically. 4. Claire Campodonico, Library Commission Vice Chair Chair Campodonico announced that the City of Monte Sereno recently started using Nextdoor.com. She noticed that people were asking questions about what to do with unwanted books and collectible magazines. There were immediate responses that the Library and Friends of Saratoga Library would take those materials. 5. Crystal Bothelio, City of Saratoga Crystal Bothelio invited Commissioners to the celebration of the installation of PLACE on October 27, provided information about the November City Council Election, and announced the Senior Taxi Pilot Program and Saratoga Tree Lighting & Celebration of Light. Agenda Items for Next Meeting – December 13, 2016 - Library Commission Work Plan Saratoga Library Commission Minutes - Page 4 of 4 - Library District Survey Results - West Valley College Partnership Opportunities Adjournment HOFFMAN/BURLEY MOVED TO ADJOURN THE MEETING AT 8:23 P.M. MOTION PASSED. AYES: CAMPODONICO, HOFFMAN, KRISHNAMURTHY, BURLEY. NOES: NONE. ABSTAIN: NONE. ABSENT: BARMEIER. Minutes respectfully submitted: Crystal Bothelio, City Clerk/Asst. to the City Manager City of Saratoga