HomeMy WebLinkAbout08-23-2016 LIbrary Commission MinutesSaratoga Library Commission Minutes - Page 1 of 3
Saratoga Library Commission
Regular Meeting
Minutes
Date: Tuesday, August 23, 2016
Time: 7:00 p.m.
Location: Saratoga Library/Community Room
13650 Saratoga Avenue
Saratoga, CA 95070
Call to Order: Chair Bob Gulino called the meeting to order at 7:00 p.m.
Roll Call
Present: Chair Robert Gulino, Vice Chair Claire Campodonico, Commissioner
Carol Barmeier, Flora Hoffman
Absent: None
Staff & Liaisons: Chris Brown, Rose Khoury, Alice Patrick, Elicia Ye, Crystal Bothelio
Other: None
Oral Communications on Non-Agendized Items: None
Approval of Minutes: Draft minutes for the June 28, 2016 Regular Meeting
BARMEIER/CAMPODONICO MOVED TO APPROVE THE MINUTES FOR THE JUNE 28,
2016 REGULAR MEETING. MOTION PASSED. AYES: GULINO, CAMPODONICO,
BARMEIER, HOFFMAN. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Agenda Items
1. West Valley College Partnership Update
Summary: One of the Commission’s work plan items is to identify opportunities to
partner with West Valley College. At the June meeting, Chair Gulino reported that he
met with representatives of West Valley College to brainstorm ideas. There was
consensus at the meeting to schedule a follow up meeting with the West Valley College
Subcommittee (Gulino and Barmeier), County Library Nancy Howe, Saratoga
Community Librarian Allison Lew/Acting Community Librarian Rose Khoury, and City
Clerk Crystal Bothelio.
Action: Update on efforts to identify collaboration opportunities.
Chair Gulino shared that there was no updates and he would be reaching out to the
West Valley College President to try to set up a meeting.
Saratoga Library Commission Minutes - Page 2 of 3
2. Parking Lot Speeding Concerns
Summary: The City received a complaint from a Library patron regarding speeding in
the Library parking lot and recommended installation of speedbumps in the parking lot.
Action: The City is seeking input from the Library Commission and Library staff on
driver behaviors in the Library parking lot and feedback on the suggestion to install
speedbumps.
Crystal Bothelio with the City requested Commission feedback on speeding issues raised
to the City.
Commissioners discussed speeding issues that they have observed in the parking lot,
including drivers turning very quickly into the short-term parking area, difficulty
passing cars parked in the driveway between the short-term parking and Library, and
speeding along the longer sections of the parking lot.
Public Comment:
Karen Burley provided insights into traffic safety concerns in the lot and suggested
alternative lane striping.
3. Rescheduling December 2016 Meeting
Summary: The Library Commission’s regular December meeting occurs during the City’s
holiday closure.
Action: Select an alternative date or cancel the December meeting.
HOFFMAN/ CAMPODONICO MOVED TO RESCHEDULE THE DECEMBER
MEETING FOR DECEMBER 13 AT 7:00 P.M. PENDING CONFIRMATION OF
ROOM AVAILABILITY. MOTION PASSED. AYES: GULINO, CAMPODONICO,
BARMEIER, HOFFMAN. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
4. Commission Recruitment
Summary: The City is currently accepting applications for 2 terms on the Library
Commission (1 full term and 1 partial term). The application deadline is August 30, 2016.
Action: Receive informational update from City staff.
Crystal Bothelio with the City provided information on the Library Commission
recruitment.
Reports
1. Nancy Howe, Santa Clara County Librarian
Chris Brown, Deputy Librarian, provided a report on behalf of County Librarian Nancy
Howe. He noted that the Library would be closed September 3 and 4 for building
upgrades, he shared that Rosetta Stone is now available to Library patrons, and
announced that the Summer Reading program participation increased.
Saratoga Library Commission Minutes - Page 3 of 3
2. Rose Khoury, Acting Saratoga Community Librarian
Rose Khoury introduced Elicia Ye with Saratoga Library Teen Advisory Board (TAB) and
then provided information on circulation, including use of electronic media and audio
books. She then provided information about results of programming over the summer
and highlighted upcoming programs.
Elicia Ye, TAB Co-President, introduced herself to the Commission and provided
information about upcoming TAB activities and goals for the school year.
3. Alice Patrick, Friends of the Saratoga Libraries
Alice Patrick provided an update on renovations to the bookstore and new Book-Go-
Round Manager. She also announced that the Friends would be participating in the 60th
Anniversary Parade.
4. Robert Gulino, Library Commission Chair
Chair Gulino suggested a future agenda item on funding for interior renovations that is
expected to be allocated to Saratoga Library through the Library District.
5. Crystal Bothelio, City of Saratoga
Crystal Bothelio provided an update on City activities, including the installation of
PLACE outside of Saratoga Library, upcoming election forums, and other City events.
Agenda Items for Next Meeting – October 25, 2016
Library Renovation Budget
Library District Survey results
Adjournment
CAMPODONICO/ BARMEIER MOVED TO ADJOURN THE MEETING AT 8:04 P.M.
MOTION PASSED. AYES: GULINO, CAMPODONICO, BARMEIER, HOFFMAN. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk/Asst. to City Manager
City of Saratoga