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Home My WebLink About05-05-2010 Library Commission Meeting Minutes City of Saratoga Library Commission Special Meeting Minutes DATE: May 5, 2010 TIME: 12:00 noon LOCATION: Saratoga Library Orchard Room 13650 Saratoga Avenue Saratoga, CA 95070 1. Call to Order – 12:10 p.m. 2. Roll Call: Present: Iyengar, Lemmon, Lucas (arrived late), McBane Mulford, Khan Staff, Liaisons, Gayathri Kanth, Judy Johnstone, Melinda Cervantes & Guests: Adam Henig, Barbara Powell Absent: None 3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on April 29, 2010. 4. Accept Agenda Items & Order: No additional items may be added pursuant to Government Code Section 54954.2. 5. Introductions • Gayathri Kanth, Acting Saratoga Community Librarian, introduced herself and informed attendees that she has been serving in her capacity for a little over 3 weeks, and formerly worked at the Mountain View and Cupertino libraries, with over 12 years experience working for the Santa Clara County library system. • Adam Henig, Recreation Supervisor and liaison to the Saratoga Youth Commission, introduced himself and provided an overview of Youth Commission activities. 6. Approval of Minutes • Regular Meeting February 24, 2010 • KHAN: MOVED TO ACCEPT MINUTES FOR MEETING ON FEBRUARY 24, 2010 • MCBANE MULFORD: SECOND • APPROVED: 5‐0 7. Oral & Written Communications: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. None 8. Old Business A. Building Maintenance Update • Powell reported that a contract has been completed for an Architect to provide plans for the exterior book drop overhang. The Architect will be providing 3 different designs for consideration. • Attendees informed Powell that the Library sign at the corner of Fruitvale and Saratoga Avenues is rotting. The issue of a possible combination Heritage Orchard/Library sign was discussed. • ACTION ITEM: Powell stated she will inform appropriate City staff about the sign issue and will inquire whether Library Capital Improvement funds may be used for replacement of the sign. B. Library Card Membership ‐ status update • ACTION ITEM: Kanth stated she will e‐mail Powell a report on the Library card membership project to share with Commission members. 9. New Business A. Opportunities for joint project(s) with Youth Commission (Discussed out of order, following Introductions) • Henig informed the Commissioners that new members for the Youth Commission will begin work in September. The Youth Commission customarily takes a summer break. • He will place the issue of coordination/joint projects with the Library Commission on the next Youth Commission meeting agenda. He noted that in order for the two groups to get together, it might be a good idea to have one or more Library Commissioners attend the Youth Commission meeting in September. The day‐time meeting of the Library Commission would not work for Youth Commissioners, since they are in school. • Henig noted there is a Youth Commissioner who also serves on the Library’s Teen Advisory Board, so there may already be some natural connections. • McBane Mulford discussed the Library Strategic Plan and how the two commissions might use its focal points as the basis for a joint project(s). • Cervantes noted the survey undertaken by the Library has produced some interesting results. She could provide this information to the Youth Commission. • McBane Mulford noted that in some libraries teen volunteers are helping adults use computers. • Cervantes stated that Saratoga has a computer lab that could be used for that purpose. • ACTION ITEMS: o Kanth, the Saratoga Teen Librarian and McBane Mulford will reach out to the Teen Advisory Group member who is also a Youth Commissioner. o Henig will place the issue of coordination/joint projects with the Library Commission on the next Youth Commission meeting agenda o Cervantes will provide results from the Library User Survey to Henig for distribution to Youth Commissioners. B. Ideas for public feedback to Library • Iyengar introduced this topic, inquiring whether the Library has current means to obtain feedback from the public about its services. • Kanth stated there are suggestion cards, a link to the Community Librarian on the Library website, and in‐person comments provided by patrons. • Kanth noted that most comments received are facility‐related. The Library receives a lot of positive comments. • Iyengar asked whether Kanth could provide the Commissioners with a summary/highlights of comments received as part of her report at the Commission meeting. • Kanth stated she would be happy to do so. • Iyengar then asked what methods could be used to attract members of the public to the Library Commission meeting. • Powell noted it is her experience that people are very busy, and often come to public meetings when there are issues of interest and/or that are controversial. She wondered whether the time of day of the Commission meeting may also be keeping people from attending. • ACTION ITEM: Kanth will provide the Commissioners with a summary/highlights of comments received as part of her report at the Commission meeting. C. Opportunities for Commission Outreach and Advocacy Due to time constraints, this item was not discussed. 10. Reports (this section is informational only; no actions will be taken) (Discussed out of order, following New Business) A. Cervantes • On Friday, April 23, thirty or so dignitaries and residents attended the Grand Re‐opening of the newly remodeled Woodland Branch Library in Los Altos. • On May 3rd, new Cupertino Community Librarian Mark Fink joined the Library staff and on May 10th, Jane Cronkhite will begin work as the Los Altos Community Librarian. • On Friday, May 21st, the Library will hold its Annual Staff Development Day; all libraries will be closed, but on‐line services will be available. • The next meeting of the Library JPA Board will be Thursday, June 3rd at 1:30 p.m. at the Library Administrative Offices, 14600 Winchester Boulevard, Los Gatos. B. Kanth – provided her report under Introductions. C. Johnstone • Reported that the Friends of the Saratoga Libraries are providing gifts of books as acknowledgement of their volunteers. • The Friends had their last speaker of the year attend their meeting; new officers were also selected. • Heddy Yuan will be taking Johnstone’s place on the Board. • ACTION ITEM: Johnstone will provide to Powell contact information for Heddy Yuan. D. Iyengar – no report. 11. Next Meeting − Wednesday, June 23, 2010, 12:00 noon, Saratoga Library − Suggested topic: Discussion of the Library User Survey 12. Adjournment – 1:50 p.m. • LEMMON: MOVED TO ADJOUNRN THE MEETING • KHAN: SECOND • APPROVED: 5‐0