HomeMy WebLinkAbout04-27-2011 Library Commission Meeting Minutesn
City of Saratoga
Library Commission
MEETING MINUTES
DATE: April 27, 2011
TIME: Noon
LOCATION:
Community Room
Saratoga Library
13650 Saratoga Avenue
Saratoga, CA 95070
1. Call to Order – 12:10 p.m.
2. Roll Call:
Present: Andres, Khan, Lemmon, McBane Mulford
Staff & Liaisons: Melinda Cervantes, Hedy Yuen, Gayathri Kanth, Barbara Powell
Guests: Bob Semichy
3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda
for this meeting was properly posted on April 22, 2011.
4. Accept Agenda Items & Order: No additional items may be added pursuant to Government
Code Section 54954.2.
5. Oral & Written Communications: Any member of the public may address the Commission
about any matter not on the agenda for this meeting for up to three minutes. Commissioners
may not comment on the matter, but may choose to place the topic on a future agenda.
‐ Powell shared information with the Commission about Refinancing the General Obligation
Bonds that funded renovation of the Saratoga Library.
6. Approval of Minutes
A. October 27, 2010
‐ Lemmon motioned to approve the minutes
‐ Khan seconded the motion
‐ Motion failed 2‐0‐2 with Andres and McBane Mulford abstaining
B. March 11, 2011
‐ McBane Mulford motioned to approve the minutes
‐ Lemmon seconded the motion
‐ Motion failed 2‐0‐1 with Andres and Khan abstaining
7. Old Business
A. Building Update (Thomas Scott)
‐ Powell shared a building update with the Commission. As of April 25, 2011, the
following facilities items have been completed at the Library:
The new temporary book drop has been installed in the front of the Library.
All of the permits and materials have been approved for the overhang
project.
‐ Projects being worked on include:
The construction of the new overhang for the book drop area is planned to
start Tuesday May 3rd after the Friend complete their book sale.
The overhang, which should be completed in less the 6 weeks.
8. New Business
A. June 15, 2011 Joint Meeting – City Council, Friends, Library Commission
‐ McBane Mulford introduced the item and invited the group to share ideas for
discussion topics.
‐ Cervantes shared that annexations are causing a $1.2 million reduction in County
property tax revenues. Additionally the Governor’s budget proposal does not include
funding for community libraries, which represents a loss of $1.3 million in revenues
for the County Library. However, the County Library has seen significant savings due
to technology and expects that vacant positions will be left unfilled, the materials
budget will be reduced, and a non‐resident fee to use County libraries will be
introduced.
‐ The Commission discussed fund raising opportunities.
B. Recommendation of Commission meeting day of week and time
‐ The Commission agreed to switch the meeting time to 5:30 p.m. on a temporary
basis to see if it encourages public attendance at Library Commission meetings.
C. Commission Opportunities for Community Engagement
‐ Cervantes suggested that the Commission attend the JPA meeting if they wish to
share their individual thoughts on the non‐resident fee. The County Librarian will
also be honored at the upcoming Pacific Library Partnership Legislative Breakfast on
Saturday, May 21, 2011.
D. Discussion of Commission Work Plan
‐ The Commission discussed supporting the implementation of the County Library’s
strategic plan. Khanth offered to provide additional information on the plan when it
is more developed.
‐ The Commission discussed a visual – process map of the Commission’s work plan.
McBane Mulford indicated she would distribute copies of the map to the
Commission.
9. Reports (this section is informational only; no actions will be taken)
A. Melinda Cervantes, County Librarian
‐ Cervantes shared that there is a Legislative Day on May 18, 2011 in Sacramento.
Information on the event is online at http://cla‐net.org/.
B. Gayathri Kanth, Community Librarian/alternate
‐ Kanth shared information about Library circulation, new library cards, and visits:
March 2010 March 2011
Circulation 134,192 134,751
Circulation/Hour 541 602
New Library Cards 247 127
Visits 41,648 42,800
‐ Kanth announced that the e‐books event on April 3, 2011 attracted 40 attendees,
many who already had e‐readers and wanted to learn about Library e‐books.
‐ Kanth shared that the Saratoga Library winners of the VOYA’s national teen poetry
contest were noted in the Saratoga News.
‐ Kanth provided an update on upcoming programs for adults, teens, and children.
C. Hedy Yuen, Friends of the Saratoga Libraries
‐ Yuen shared that the Friends of the Saratoga Libraries are going to hold a paperback
sale on April 30 and 31. Yuen also invited Commissioners to volunteer for the Friends
on an individual basis and noted that membership and sales are holding steady.
‐ Yuen noted that a new representative from the Friends would begin attending
Library Commission meetings starting in June.
D. Sam McBane Mulford, Library Commission Chair
‐ McBane Mulford noted that the Annual American Library Association Conference
will be in June in New Orleans. McBane Mulford indicated she would send a link to
the conference email to the Commission.
10. Next Meeting – June 22, 2011
A. Proposed Agenda Items
11. Adjournment
Minutes submitted by:
Crystal Morrow, Administrative Analyst II
City of Saratoga – City Manager’s Office