HomeMy WebLinkAbout8.25.12 Youth Commission Training Minutes
City of Saratoga
Youth Commission
Minutes
DATE: Saturday, August 25, 2012
TIME: 9:00 a.m. – 1:00 p.m.
LOCATION: Warren Hutton House
13777 Fruitvale Ave.
Saratoga, CA 95070
Call to Order
Roll Call: Agrawal, Chang, Chien, Finch, Lee, Khare, Nookala, R. Pandya, Smith, Sreedhara,
Tang, Vijay. 9:00 a.m.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
meeting was properly posted on August 20, 2012.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section
54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up three minutes. Commissioners may not comment
on the matter, but may choose to place the topic on a future agenda.
I. Welcome/Breakfast
II. Team-building activity –Prop-A-Skit. Commission broke into 3 groups; Given 4
props to use to makeup a skit to perform in front of other commissioners; Also, had to
incorporate two words into skit, “Saratoga” and “Community”
• Discussion – Activity reminded commissioners that…
1. Teamwork is essential for success
2. Work with what you got
3. Be creative
4. Stay focused
5. Set goals
6. Be efficient with your time & resources
7. Public speaking is important
8. Stay positive
III. Presentation
• Background of SYC
• Mission -The Youth Commissioners serve as teen leaders in the community;
communicating youth issues to the City Council; planning, promoting &
participating in community service, educational & fun activities for Saratoga
youth.
o Ins & Outs
Appointed by City Council
Attendance Policy
Term Limits
Behavior Expectations
Other Commissions (PRC, Library, Planning, Traffic, HPC)
Accomplishments - Safe Rides, Skate Park, After-School Program
o Events – Dances, Concerts, Lecture Series,
Community Service
o What you need to know
• Communication via email
• Monthly meetings – once, if not twice a month
• Meeting locations - WHH
Role of Chair - meet with Adam a week before meeting; adjourn
meeting; represent commission; liaison between commission &
Council
Role of Vice-Chair – serve as sub for chair if absent
Role of Secretary – take minutes; be organized
Role of Members - Everyone Should Speak, “Look Interested, Not
Bored”
o Stay on topic
o State your opinion
o Be Enthusiastic
o Open minded & respectful of others
o Assertive
o Remember who you represent
o Be flexible
o Follow-through on your assignments
o Cooperate
o Partners
• City Council
• Chamber of Commerce
• Schools
• Nearby Youth Commissions
IV. Discussion on what SYC plans to do this year
• Alumni Network – continue, led by Adam
• Community Service – JW House (invite other teens to assist)
• Media – Facebook, Saratoga News, Instagram
• Political Forum –
1. Co-sponsor with Cupertino Youth Commission
2. Hosted by Evan Low?
3. Tuesday/Thursday night
4. Target HS clubs/students such as JSA, ASB, govt. classes
5. Doesn’t conflict with homecoming; schedule for last two weeks in
October
6. Location – Lynbrook High Auditorium (Tang, Pandya checking on
it)
7. Use contacts from SYC (Finch, Chang, etc)
8. Invite both city councils and have Mayors of each city introduce
the event
9. Format –
a. Cover full spectrum – local elections to presidential; have
local party reps serve as speakers for national & state issues
b. Moderator will ask question submitted by students
• Project Cornerstone –
1. Invite students to events
2. Plan early
3. Approach student councils/elected office holders as opposed to
formal leadership class
4. Offer team-building activities
5. Collaborate with local school and include elementary schools
(WOW)
• TFBA – Add more businesses & more publicity for selected business
• WOW/BOW – Begin in November & offer again in April; add more
schools; Biking for Redwood; Prizes can be gift cards come from TFBA
winning business
• Other Ideas – Kerri Walsh
• Timeline –
1. Political Forum (Oct)
2. WOW & TFBA (Nov/Dec)
3. Community Service (Jan)
4. Ongoing
a. Media
b. Alumni Network
c. Project Cornerstone
V. Elections – Chair, Vice Chair and Secretary
• Chair – Kaitlin
• Vice Chair – Sarah Tang
• Secretary – Mercedes Chien
VI. Agenda Items for Next Meeting—Tuesday, September 11, 2012
VII. Adjournment – 12:54 p.m.
Certificate of Posting of Agenda:
I, Adam Henig, Recreation Supervisor for the City of Saratoga, declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on August 20, 2012 at the office of the City of Saratoga,
13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City’s website at www.saratoga.ca.us.
Minutes completed by Adam Henig, Staff Advisor.