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HomeMy WebLinkAbout5.10.11 Minutes City of Saratoga Youth Commission Minutes DATE: Tuesday, May 10, 2011 TIME: 7:00 p.m. LOCATION: City Hall – Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order Roll Call: Chang, Chien, Dev, Estes, Fariba (chair), Finch, Goel, Khare, Kuan, Morgan-Witts, Mu, P. Nookala, V. Nookala, Smith, Sreedhara, L. Tang, S. Tang, Wilson. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 5, 2011. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Approval of April Minutes. Attendance: absent—Dev, Goel, Kuan, Wilson Approval of minutes: Estes, second—S. Tang Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. New Business a. Commission Update on new policies as of July 1, 2011 i. new attendance policy means you cannot miss more than 1 meetings (in a row or not) ii. -term limit now means only one term then must take a year off (doesn’t count for next term for commissioners already on YC) iii. -only 11 members for new term b. Rotary Art Show – volunteers i. - Thanks to Rotary Art Show Volunteers! $$ is good ☺ c. Events – Volunteer i. Heritage Day -5/21/2011 at Blaney Plaza from 12-3 p.m. ii. July 4th @ Azule Park II. Old Business a. ODFL 1 i. Monday, May 16 at Saratoga High ii. Logistics - presenting in each of our classes throughout the day with a 90 second presentation, then pass around box -send D an email about it iii. Practice Speeches 1. (Use outline, but mostly memorize) -Introduce Commission -then go into ODFL shpiel -Tell them that we’ll update them on progress -End of day, gather boxes and count them b. Evan Low Lecture (4/7) i. Analysis 1. -Get more people next time? 2. -Lecture was good 3. -Publicize more to Campbell 4. -He’s a great talker, and very interesting 5. -It was good how he pulled the council members up there 6. -Pick weekend day next year? (Friday or Saturday) THEN AGAIN kids have things planned on weekend nights 7. -Have on campus next year?—would get more support, cosponsor with ASB, would influence teachers more in giving extra credit c. Arbor Day (4/22) i. Feedback 1. Unfortunately, after school program at Foothill was not cooperative 2. -Had more kids than last year 3. -Good at raising awareness 4. -our activities didn’t work that well ,because the kids didn’t show up :( But kids participated and we had more activities 5. -We did all we could do, it was out of our control ii. Ideas/Recommendations for next year d. Teen Concert (5/13) at Community Center i. 5:30 -7:00 (6 per slot) ii. 7:00-8:30 iii. 8:30- 10:00 e. End of the Year Party i. Committee: Kia, Natasha, Ali -Laser Quest then dinner, Birthday party room -I can try to coordinate -backup Pool Party 2 -Sunday June 19, 2011 -Continue after meeting ends f. Overview of the Year i. Reflections from graduating Seniors 1. Made progress moving from events to policy based things 2. We could make lectures more teen based (Apple, Facebook, etc.) a. Make sure lecture has good speaking skills 3. Meetings have gotten a lot more organized a. Attendance has slightly improved, commission seems more passionate 4. Sub-committees are helpful, people are more open/ get more done in small groups 5. Shifted from focus on concerts, unlike last year (this is good, because it’s not exactly our demographic) 6. Try to find more community service (Sacred Heart gets very busy), a. maybe try some more local things b. downtown area c. Organize service for other teens d. Family giving tree e. Villa Montalvo—good venue 7. Make sure to stay focused as the term continues, we should meet more often, put SYC higher on priority list 8. Meeting twice a month would be a good idea a. may not need sub-committees if that occurs b. it’s doable and will help c. could reevaluate as year goes on 9. Should strive to become more independent, take some work off of Adam’s hands! 10. Although, we have improved a lot on independence, but we can always improve even more 11. We can’t do everything—prioritize, start small 12. Training: sleepover helped with bonding 13. We should attend more events in City, more facetime with each other and more facetime with the community 14. Collaborating with other commissions in and out of Saratoga 15. WOW program next year? 16. Focus on issues (Bullying, teen drinking, drug problem, stealing, cheating…) 17. Picking a focus for the year (org/event/idea) a. venue at Montalvo, community service, etc b. Monte Sereno Commission c. Parks and Rec. Commission 18. Address problems, talk to news, get exposure 19. Talk to Saratoga Library about advertising (they have events) 3 4 20. Talk at training about thinking outside of the box about problems with teens that are unlike us (reaching out to kids we don’t usually think about) 21. TFBA ii. Suggestions for Training iii. Next Year’s Projects – TFBA, Meeting with other Youth Commissions & neighborhood groups (such as the Chamber of Commerce) III. Next meeting Training 2011 Adjournment - Meeting adjourned at 8:39 In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at 408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Adam Henig, Recreation Supervisor for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 5f, 2011 at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us. Minutes completed by Kaitlin Finch.