HomeMy WebLinkAbout04-01-2016 Finance Committee MinutesCITY OF SARATOGA
COUNCIL FINANCE COMMITTEE
ACTION MINUTES
DATE: April 1, 2016
TIME: 8:30 a.m.
LOCATION: Administration Conference Room
Saratoga City Hall
13777 Fruitvale Avenue
Saratoga, CA 95070
ATTENDEES: Miller, Cappello
ABSENT:
OTHERS IN ATTENDANCE: Staff members: Lindsay, Furey, McFarlane, Bothelio, Babcock, Taylor,
Cherbone
1. Approval of Prior Finance Committee Meeting Minutes:
A. February 19, 2016 Minutes approved
2. Oral & Written Communications:
A. N/A
3. Old Business
A. None
4. New Business
A. Fee Schedule
Action Items
i) Sign Retrieval fees – bring forth to Council meeting as proposed
ii) Facility Rental fees – change proposed fee increase from $70 per hour to $75 per hour
B. Boiler/Duct CIP & Infrastructure FFE Replacement Fund
Action Item – Bring proposal to closeout/move CIP project funding to Facility Infrastructure
Replacement ISF to Budget Study Session.
Action Item – Develop process to bring annual status update to Council of major/notable
infrastructure replacements as a 5 Year replacement plan report. Include how much is being
spent in each year, highlight noteworthy items.
C. Covina and LLD Match CIP program
Action Item – Staff noted Engineering Firm failed to submit new district information to County
therefore assessments were not put on tax bill. They will provide a 20% discount on next year’s
bill to compensate for their mistake. Staff to proceed with project using City’s contribution
prior to receiving next year’s assessment funding.
Action Item – Modify CIP project narrative to reflect “Match” refers to the City’s 50% match
contribution toward initial improvements to be completed at the onset of the LLD (not ongoing
maintenance costs). Also, that assessment funds are the LLD’s contribution, not an initial
payment prior to assessments.
D. Traffic Safety Committee project list
Action Item –Staff noted the 1st three projects on list would be completed with current and next
fiscal year’s funding. Remaining projects on list to be completed in subsequent years.
E. BAAQMD grant authority
Action Item - none
F. Community Grants budget
Action Item – No changes to proposed grant amounts. Note the City’s $22,000 contribution is
the required match for County’s $40,000 contribution. Call out additional $6,000 to America
in Bloom. James to follow up with United Way 211 Funding regarding funding. KSAR funding
to change from direct billing per services into a monthly stipend with designated services to be
provided.
G. FY 2016/17 Budget Study Session
Action Item – Incorporate code enforcement direction from 4.6.16 Council meeting into
proposed operating budget.
Action Item – Identify Finance Committee’s direction for proposed CIP changes, including:
i) defund $25,000 Wildfire Plan CIP and shift $15,000 to Website Project,
ii) Moving the remaining $10,000 to a Traffic Study CIP with an additional $40,000 transfer
from Council’s Discretionary to CIP.
iii) Shift $160,000 CIP funding from Inclusive Park CIP to El Quito Inclusive Park CIP. Move
prior Inclusive Park project to Unfunded List.
iv) Shift the two $90,000 CIP projects for duct work and boiler replacements and their funding
to the FFE Replacement Internal Service Fund.
Action Item – Point out noteworthy changes to Fiscal Statements & Policies
H. Committee Items
Transportation Solution – Initial discussion related to City identifying/addressing Senioe
transportation needs morphed into a broader discussion that the entire West Valley Cities may
want to partake in a regional study for all community. Proposed $50,000 funding was
identified as discussed in Budget Study Session above.
Ad Hoc Public Art Committee – would like to include funding in budget for a Public Art piece
to be located at the library. Budget funding needed for transportation/installation and rental
of the art is approximately $7,000.
Video Program – A report is going to Council at the next meeting. Direction will be included
in the FY 2016/17 operating budget.
I. Next FC meeting date: Thursday, May 5th 8:30am)
5. Adjournment Minutes approved May 15, 2008