HomeMy WebLinkAbout02-27-2014 Finance Committee MinutesMinutes approved May 15, 2008
CITY OF SARATOGA
COUNCIL FINANCE COMMITTEE
ACTION MINUTES
DATE: February 27, 2014
TIME: 8:00 a.m.
LOCATION: Conference Room
Saratoga City Hall
13777 Fruitvale Avenue
Saratoga, CA 95070
ATTENDEES: Miller, Lo
ABSENT:
OTHERS IN ATTENDANCE: Staff members Anderson, Furey, Babcock
1. Approval of Prior Finance Committee Meeting Minutes:
Action Items – January 22, 2014 Minutes approved
2. Oral & Written Communications:
N/A
3. Old Business
None
4. New Business
A. Proposed CIP Budget – Council Retreat Recap
Action Item – Prepare revised CIP approval list (from Retreat) to move $150,000 of Quarry
ROW CIP funding to the El Camino Storm Drain CIP project and reduce the General Fund
funding portion of the Quarry Master Plan Implementation CIP by the $206,555 overall CIP
funding shortfall.
Action Item – Discrepancy in retreat minutes vs scribe notes to be discussed at Council
Meeting
B. Service Grant Program Funding
Action Item – Bring FC Recommendation to Budget Study Session: Keep Discretionary
funding and allocations status quo ($35,000 total: $22,000 for Adult Daycare program;
$8,000 for WVCS; $5,000 for Catholic Charities Ombudsman Program)
Action Item – Move FireSafe Council fuel reduction funding from Emergency Preparedness
program to Community Grant Services program
Action Item – Add Destination Saratoga Funding ($20,000 placeholder) to Community Grant
Services program. Council to determine actual funding on March 19th.
Action Item – Add $10,000 to Community Event program for Annual Village Event - street
closure funding
C. Finance Policies
Action Item – Consolidate and clean-up three separate Finance Policy documents to reflect
consistent structure, terminology, and minor wording changes.
Minutes approved May 15, 2008
Action Item - Building Maintenance to prepare an updated and complete 5 year plan for
AFIF policy discussion next year – i.e. operational vs capital and funding level.
D. Next Meeting Time/Date
Action Item – Send out meeting appointment for Friday, April 4th at 8am.
Action Item - Include the following agenda topics in next meeting:
i. Review Budget Study Session Agenda
ii. Review Budget Study Session Meeting Documents:
1. CIP Policy Flowchart
2. FC Recommendations for CIP Project Funding Worksheet
3. Operating Budget Summary (one high-level page?)
iii. Budget Study Session Notable Talking/Discussion Points
iv. Revised (consolidated) Finance Policies
v. Fee Schedule
5. Adjournment