HomeMy WebLinkAbout07-05-2017 City Council AgendaSaratoga City Council Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
JULY 5, 2017
5:30 P.M. CLOSED SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957)
Title: City Attorney
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Historical Museum Foundation
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 29, 2017.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring July 2017 as “Parks Make Life Better!” Month
Recommended Action:
Present the proclamation to representatives of the City of Saratoga Parks and Recreation
Commission.
Saratoga City Council Agenda – Page 2 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers re
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on June 21, 2017.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles
6/20/2017 Period 12 and 6/27/2017 Period 12.
1.3. Treasurer’s Report for the Month Ended May 31, 2017
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended May 31, 2017.
1.4. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library
General Obligation Bonds
Recommended Action:
Adopt the attached resolution that sets the property tax levy rate to provide for the Library
General Obligation Bond's debt service payment at $.0056 per $100 of Assessed Valuation.
1.5. Establish a Fund for New LLA Zone 39 (Brookview)
Recommended Action:
Move to accept a Budget resolution to establish a fund for the newly created Landscape and
Lighting District (LLA) Zone 39 (Brookview).
1.6. Amendment to Landscape Architect Services Contract with W. Jeffrey Heid for the
Prospect Road Improvements Project
Recommended Action:
Move to accept an amendment to the contract for Landscape Architect services with W.
Jeffrey Heid for the Prospect Road Improvements Project.
1.7. Contract for Materials Testing Services with CTS for the Prospect Road
Improvements Project
Recommended Action:
Move to accept a contract with Construction Testing Services (CTS) for materials testing
services for the Prospect Road Improvements Project in the amount of $34,779 and
authorize a 10% contingency on the contract in the amount of $3,477.
1.8. Amendment to Design Services Contract with Bellecci and Associates for the Prospect
Road Improvements Project
Recommended Action:
Move to accept an amendment to the design services contract with Bellecci and Associates
for the Prospect Road Improvements Project.
Saratoga City Council Agenda – Page 3 of 5
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition.
2.1. Nuisance Abatement Hearing – Weed and Brush Abatement Programs
Recommended Action:
Conduct public hearing; receive public testimony and consider requests to remove
properties from the nuisance abatement order; and, adopt resolution ordering abatement of
properties that remain non-compliant with Weed Abatement Program requirements and
authorizing the Santa Clara County Weed Abatement program to remove hazardous
vegetation from these properties.
3. GENERAL BUSINESS
3.1. City Wide Transportation Assessment – Preliminary Findings
Recommended Action:
Receive report.
3.2. Prospect Road Improvements Project – Award of Contract, Cooperative Agreement
and Budget Resolution
Recommended Action:
1) Move to award the construction contract for the project to Wattis Construction in the
amount $5,263,240 and authorize the City Manager to execute the same
2) Move to authorize contingency funds to execute change orders to the contract up to
$350,000
3) Move to adopt a budget resolution for a transfer of funds from the Roadway
Improvements CIP to the Prospect Road Improvements Project
4) Move to accept a cooperative agreement with the City of San Jose for cost sharing
for work done in San Jose’s jurisdiction
3.3. Revised Joint of Powers Agreement and Cooperation Agreement to undertake CDBG
activities.
Recommended Action:
Adopt the resolution authorizing the City Manager to enter into a Joint Exercise of Powers
Agreement and Cooperation Agreement (as revised) with the County of Santa Clara relating
to essential community development and housing assistance activities funded by the Federal
government for the Community Development Block Grant and HOME Program.
3.4. Debt Management Policy
Recommended Action:
Adopt the Resolution approving the Debt Management Policy.
3.5. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga voting delegate and alternative voting delegate(s) for the
2017 League of California Cities Annual Conference.
Saratoga City Council Agenda – Page 4 of 5
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on June 29, 2017 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Saratoga City Council Agenda – Page 5 of 5
Signed this 29th day of June 2017 at Saratoga, California.
Crystal Bothelio, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
07/05 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular
Session
07/19 Meeting Cancelled
08/02 Meeting Cancelled
08/16 4:30 p.m. Closed Session | 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session
09/06 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session
09/20 5:00 p.m. Joint Meeting with Chamber of Commerce and Destination Saratoga | 6:00 p.m. Joint
Meeting with Youth Commission | 7:00 p.m. Regular Session
10/04 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m.
Regular Session
10/18 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Regular Session
11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00
p.m. Regular Session
11/15 6:00 p.m. Joint Meeting with Senator Beall Jr.| 7:00 p.m. Regular Session
12/06 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session
12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2017