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Home My WebLink About07-27-2017 Public Safety Task Force Agenda Packet Saratoga Public Safety Task Force Agenda - Page 1 of 2 SARATOGA PUBLIC SAFETY TASK FORCE REGULAR MEETING JULY 27, 2017 6:00 P.M. REGULAR MEETING City Hall, Administrative Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on July 21, 2017. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Safety Task Force for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Safety Task Force from discussing or taking action on such items. However, the Public Safety Task Force schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Safety Task Force Minutes Recommended Action: Review and approve draft minutes from the June 22, 2017 meeting. 2. Public Safety Metrics Recommended Action: Review monthly update to public safety metrics. 3. Mobile App with Public Safety Information Recommended Action: Continue discussion on mobile app and provide recommendations for desired mobile app content. 4. Neighborhood Watch Leader Gathering Recommended Action: Discuss and develop plan for Neighborhood Watch Leader Gathering. 5. Rescheduling November and December Meetings Recommended Action: Saratoga Public Safety Task Force Agenda - Page 2 of 2 Consider rescheduling the November and December Task Force meetings, which fall on holidays/City Hall closures. 6. Community Emergency Response Team (CERT) Overview Recommended Action: Receive overview of CERT from Recreation and Facilities Director Michael Taylor. 7. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Safety Task Force was posted and available for review on July 21, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 21st day of July 2017 at Saratoga, California. Crystal Bothelio, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Safety Task Force by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] PUBLIC SAFETY TASK FORCE AGENDA PLANNER MEETING DATE AGENDA ITEMS March 27, 2017  Nomination of Chair/Vice Chair  Overview of State/City Laws & Policies  Review Public Safety Task Force Objectives, Development of Work Plan  Meeting Schedule  Future Agenda Items April 27, 2017  Review/approval of Minutes  Review of Public Safety Statistics  Proposed Public Safety Task Force Work Plan May 25, 2017  Review/approval of Minutes  Solved Crime/Arrest Data  Proposed Public Safety Task Force Work Plan  Future Agenda Items June 22, 2017  Review/approval of Minutes  Public Safety Metrics (Arrest Data: on-view vs warrant, Calls for Service)  Work Plan Implementation Council Priorities & Implementation Timeline  City Budget Overview  Work Plan Item: Improved Public Safety Webpage  Work Plan Item: Mobile App that Includes Public Safety Information  Future Agenda Items July 27, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Neighborhood Watch Leader Gathering  Work Plan Item: Mobile App  Rescheduling November and December Meeting Dates  CERT Overview  Future Agenda Items August 24, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Public Safety Webpage  Future Agenda Items September 28, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Saratoga Safety Fair  Future Agenda Items October 26, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Review Neighborhood Watch Process/Guidelines  Work Plan Item: Guidelines for Keeping Neighborhood Watch Groups Active  Future Agenda Items November 23, 2017 *  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Increase Neighborhood Watch Groups  Work Plan Item: Neighborhood Watch/CERT Collaboration  Future Agenda Items December 28, 2017 *  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items January 25, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items February 22, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items March 22, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items April 26, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items May 24, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items June 28, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items July 26, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items August 23, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items September 27, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items October 25, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items November 22, 2018 *  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items * Meeting falls on City Hall holiday/closure. Meeting to be rescheduled or canceled. RESOLUTION 17-010 - PUBLIC SAFETY TASK FORCE ROLE/DUTY: “The Public Safety Task Force will serve in an advisory capacity to the City Council on matters related to public safety and is charged with providing recommendations that can be considered and utilized by the City Council to enhance public safety in the City of Saratoga.” PUBLIC SAFETY TASK FORCE MEMBERSHIP FIRST NAME LAST NAME NOMINATED BY CITY EMAIL Ray Cosyn Vice Mayor Bernald rcosyn@saratoga.ca.us Sudip Ghosal Council Member Kumar sghosal@saratoga.ca.us John Hirokawa Chair Council Member Cappello jhirokawa@saratoga.ca.us Rebecca Jepsen Mayor Lo rjepsen@saratoga.ca.us Chuck Page Vice Chair Council Member Miller cpage@saratoga.ca.us PUBLIC SAFETY TASK FORCE WORK PLAN Approved June 7, 2017 MISSION: Enhance public safety in the City of Saratoga. GOAL: Bring greater awareness to public safety through outreach and education; strengthen partnerships between residents and their neighbors, the City, and public safety agencies; and monitor and track progress of City efforts. PROPOSED ACTION ITEMS IMPLEMENTATION 1. Outreach and Education: A. Create an improved public safety website  Review existing content and provide staff with recommended changes before the launch of the new City website, scheduled for late summer/early fall 2017. B. Create a mobile app that includes public safety information  Provide staff with recommendations for desired content and functionality to be implemented in mobile app available through CivicPlus.  Review effectiveness of mobile app after implementation. C. Increase public safety communications on a broad range of public safety topics and provide regular communications on public safety (as needed or on a set schedule)  Create a public safety communications plan that identifies the audience, strategies for communicating (including priority messages/information and communication frequency), format for communications (such as email), and measure for success.  Include schools in communication efforts to target parents. D. Hold a Saratoga Safety Fair that provides residents with a variety of public safety resources, including information on domestic violence reporting/prevention, identity theft prevention, and burglary prevention  Identify event objectives and create an estimated event budget  Request event funding from the City council  Schedule event date and time  Work with staff to create outreach strategy  Document event planning process and lessons learned so that it can be recreated in future years 2. Strengthen Partnerships: A. Host a gathering of Neighborhood Watch leaders  Schedule event date and time  Work with staff to create outreach strategy  Document event planning process and lessons learned so that it can be recreated in future years B. Increase the number of Neighborhood Watch groups  Identify areas without a Neighborhood Watch  Conduct targeted outreach to those areas to solicit interest in Neighborhood Watch, including CERT members that may not be part of an existing Neighborhood Watch C. Encourage collaboration between Neighborhood Watch and CERT by working to have 1 CERT member per neighborhood  Identify Neighborhood Watch groups without active CERT Members  Conduct targeted outreach to those areas to solicit interest in CERT D. Review process and guidelines for forming Neighborhood Watch groups  Recommend changes to the City’s Neighborhood Watch registration process, if necessary E. Establish guidelines for keeping Neighborhood Watch groups active  Survey or solicit input from Neighborhood Watch groups to better understand what has worked well and should be avoided when forming Neighborhood Watch groups or keeping them active  Draft a guide for keeping a Neighborhood Watch group active 3. Monitor and Track Progress: A. Develop a metric for measuring success of public safety efforts, such as arrest rates  Work with Sheriff’s Office to identify effective measures for tracking progress, including crime rates, calls to 911, and arrest rates or case solved rates  Identify regular review period (such as annual or quarterly) to monitor success B. Measure/monitor engagement of Neighborhood Watch groups  Create Neighborhood Watch survey for leads to inquire about activities and engagement  Regularly review Neighborhood Watch registration and grant applications (such as annual or quarterly) CITY COUNCIL PRIORITIES & DIRECTION FOR IMPLEMENTATION: - Improve Public Safety Website - Communications and Outreach o Include schools in outreach to target parents - Gathering of Neighborhood Watch Leaders - Development of metric(s) - Present any budget requests that may be needed to achieve work plan items to the Council by the December 6, 2017 City Council Meeting Saratoga Public Safety Task Force Agenda - Page 1 of 3 MINUTES JUNE 22, 2017 PUBLIC SAFETY TASK FORCE REGULAR MEETING Chair John Hirokawa called the regular meeting to order at 6:06 p.m. in the City Hall Administrative Conference Room at 13777 Fruitvale Avenue, Saratoga, CA. ROLL CALL PRESENT: Members Ray Cosyn, Sudip Ghosal, John Hirokawa, Rebecca Jepsen, Chuck Page ABSENT: None ALSO PRESENT: Crystal Bothelio, City Clerk/Asst. to the City Manager Captain Rich Urena, Santa Clara County Sheriff’s Office REPORT ON POSTING OF THE AGENDA Crystal Bothelio, City Clerk/Asst. to the City Manager, reported that the agenda for this meeting was properly posted on June 15, 2017. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Safety Task Force Minutes Recommended Action: Review and approve draft minutes from the May 25, 2017 meeting. JEPSEN/PAGE MOVED TO APPROVE DRAFT MINUTES FROM THE MAY 25, 2017 MEETING. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Public Safety Task Force Work Plan Council Priorities & Implementation Timeline Recommended Action: Review City Council priorities for the Public Safety Task Force work plan; discuss and finalize the work plan implementation timeline. Crystal Bothelio, City Clerk/Asst. to the City Manager, provided a report on the draft implementation timeline. 3 Saratoga Public Safety Task Force Agenda - Page 2 of 3 Vice Chair Chuck Page noted that there is some inconsistency between the list of CERT members maintained by City staff and the list of individuals provided by Santa Clara County Fire to receive Disaster Service Worker identification cards. The Public Safety Task Force considered the implementation timeline. PAGE/JEPSEN MOVED TO APPROVE THE IMPLEMENTATION TIMELINE WITH THE FOLLOWING CHANGES: INCLUDE TIME AT A FUTURE PUBLIC SAFETY TASK FORCE MEETING FOR A REPRESENTATIVE OF CERT TO PROVIDE AN OVERVIEW OF CERT AND DISCUSS ALIGNING NEIGHBORHOOD WATCH AND CERT; HOLD THE NEIGHBORHOOD WATCH LEADER GATHERING BEFORE DISCUSSING THE NEIGHBORHOOD WATCH REGISTRATION PROCESS/GUIDELINES OR GUIDELINES FOR KEEPING NEIGHBORHOOD WATCH GROUPS ACTIVE TO BEGINNING GETTING INPUT FROM NEIGHBORHOOD WATCH LEADERS; AND TENTATIVELY PLAN TO HAVE THE NEIGHBORHOOD WATCH LEAD GATHERING IN SEPTEMBER OR OCTOBER. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. City Budget Overview Recommended Action: Receive summary on the City’s budget development process. Crystal Bothelio, City Clerk/Asst. to the City Manager, provided an overview of the City’s budget process. 4. Public Safety Metrics Recommended Action: Review arrest data (on-view vs warrant) and suspicious calls for service; provide direction on development of metrics for measuring success of crime prevention efforts. Captain Rich Urena presented arrest data and suspicious calls for service data. The Public Safety Task Force requested monthly updates to the arrest, suspicious calls for service, and crime data. 5. Improved Public Safety Webpage Recommended Action: Review existing content on City public safety page and provide recommendations for improvement. Crystal Bothelio, City Clerk/Asst. to the City Manager, reported on the current status of the website development, content on the City’s public safety page, and content used on other public safety webpages. 4 Saratoga Public Safety Task Force Agenda - Page 3 of 3 The Public Safety Task Force requested a button on the homepage connecting visitors to the City’s safety page, a strong search tool, and additional home protection information. The Task Force considered creating a tiered messaging methodology for communicating, similar to the Homeland Security Advisory System that indicates the threat of terrorism through a color-coded scale. 6. Mobile App with Public Safety Information Recommended Action: Provide recommendations for desired mobile app content. The Public Safety Task Force suggested including traffic safety informational on the mobile app, such as what to do during an accident or areas of potential congestion due to construction. The Task Force also considered how mobile notifications could be used to communicate safety information. The Task Force agreed to further refine recommendations for mobile app content at the July meeting. 7. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. Additional agenda items for the July 27, 2017 meeting included discussion of the Neighborhood Watch Gathering and the mobile app. ADJOURNMENT Chair John Hirokawa adjourned the meeting at 7:59 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga 5 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: July 27, 2017 Subject: Public Safety Metrics At the June 22, 2017 Public Safety Task Force Meeting, the Task Force requested monthly update to public safety metrics, including reported crime, arrests, and suspicious calls. This information is being provided as an agenda item, so that the Task Force may discuss the data if desired. Burglary, Residential Identity Theft, Forgery, Fraud Vandalism Grand Theft Burglary, Vehicle Domestic Violence Burglary, Commercial Auto Theft Simple & Aggravated Assaults Sex Crimes Robbery 2014 98 66 24 32 34 21 26 20 8 6 1 2015 123 103 36 29 33 29 24 20 13 9 1 2016 130 107 31 24 15 31 16 9 21 9 6 2017 - June 37 40 8 15 5 10 11 9 6 3 3 0 20 40 60 80 100 120 140 CRIMES 2014 -JUNE 2017 2014 2015 2016 2017 - June 6 Burglary, Residential, 37, 25% Identity Theft, Forgery, Fraud, 40, 27% Vandalism, 8, 6% Grand Theft, 15, 10% Burglary, Vehicle, 5, 3% Domestic Violence, 10, 7% Burglary, Commercial, 11, 8% Auto Theft, 9, 6% Simple & Aggravated Assaults, 6, 4% Sex Crimes, 3, 2%Robbery, 3, 2% CRIMES 2017 (THROUGH JUNE) Jan 2017 Feb 2017 Mar 2017 Apr 2017 May 2017 June 2017 Burglary, Residential 7 6 4 10 3 7 ID Theft 6 8 5 12 4 5 Grand Theft 3 6 3 0 1 2 Burglary, Vehicle 0 0 3 0 2 0 Burglary, Commercial 0 2 2 5 2 0 Auto Theft 1 3 0 2 1 2 0 2 4 6 8 10 12 14 PROPERTY CRIME 2017 BY MONTH (THROUGH JUNE) 7 2014 2015 2016 2017 # Residential Burglaries 98 123 130 36 Total Arrests 25 7 8 8 Patrol Arrests 14 6 6 6 Detective/Warrant Arrests 11 1 1 2 0 20 40 60 80 100 120 140 RESIDENTIAL BURGLARY & ARRESTS 2014 -JUN 2017 Jan Feb Mar Apr May Jun # Residential Burglaries 7 6 4 10 3 6 Arrests 0 4 2 2 0 0 Patrol Arrests 0 4 2 0 0 0 Detective/Warrant Arrests 0 0 0 2 0 0 0 2 4 6 8 10 12 RESIDENTIAL BURGLARY & ARRESTS 2017 BY MONTH (THROUGH JUNE) 8 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 Calls 22 26 27 24 23 21 31 26 15 20 21 23 2015 Calls 15 30 27 26 27 24 16 25 13 22 28 43 2016 Calls 28 25 39 25 29 16 24 37 37 34 33 53 2017 Calls 25 32 24 19 20 22 0 10 20 30 40 50 60 CALLS FOR SERVICE/SUSPICIOUS ACTIVITY 2014 -2017 (THROUGH JUN) 2014 2015 2016 2017 Calls 279 296 380 142 Res. Burglaries 98 123 130 37 0 50 100 150 200 250 300 350 400 CALLS FOR SERVICE & RESIDENTIAL BURGLARIES 2014 -2017 (THROUGH JUNE) 9 Santa Clara County Sheriff’s Office Crime Definitions Burglary, Residential The criminal offense of breaking and entering a residence illegally for the purpose of committing a crime. Identity Theft, Forgery, Fraud Identity Theft: Knowingly transferring or using, without lawful authority, a means of identification of another person with the intent to commit, or to aid or abet, any unlawful activity Forgery: The creation of a false written document or alteration of a genuine one, with the intent to defraud Fraud: A false representation of a matter of fact—whether by words or by conduct, by false or misleading allegations, or by concealment of what should have been disclosed—that deceives and is intended to deceive another so that the individual will act upon it to her or his legal injury. Vandalism Deliberate defacing or destruction of property Grand Theft Unlawful taking in any of the following, with the intent to steal:  Money, labor, or property with a value of over $950  Farm products including domestic fowl and crops with a value of over $250  Ocean and agricultural products taken from a research facility with a value of over $250  Money, labor, or property taken by an employee from their direct employer over a 12 month period with an aggregate value of over $950  Property taken from the person of another  When the property taken is a car, firearm, horse, or any other farm animal, regardless of value Burglary, Vehicle The criminal offense of breaking and entering a vehicle illegally for the purpose of committing a crime. Domestic Violence Abuse or threats of abuse when the person being abused and the abuser are or have been in an intimate relationship (married or domestic partners, are dating or used to date, live or lived together, or have a child together) Burglary, Commercial The criminal offense of breaking and entering a commercial building illegally for the purpose of committing a crime. Auto Theft Unlawful taking or driving of a vehicle Simple & Aggravated Assaults Simple Assault: Unlawful attempt, coupled with a present ability, to commit a violent injury on the person of another Aggravated Assault: Assault with an "aggravating circumstance" to elevate the charges against the defendant. For example, use of a deadly weapon is often considered an aggravating circumstance that can elevate a charge to aggravated assault. Sex Crimes Criminal acts involving but not limited to rape, indecent exposure, lewd conduct, sexual assault, child pornography, child sex abuse, and violations of sex offender registration requirements pursuant to PC 290. Robbery The taking of money or goods in the possession of another, from hi s or her person or immediate presence, by force or intimidation. 10 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: July 27, 2017 Subject: Mobile App with Public Safety Information At the June meeting, the Task Force discussed the City’s mobile app and agreed to continue the discussion at the July meeting to provide additional time to consider uses and content for the app. As part of the City’s agreement with Civic Plus, the City will be developing a mobile app after the launch of the new City website. The exact timing of the mobile app development is still to be determined. The mobile app offered by Civic Plus offers the ability to select content from the website to feature on the app. Using this feature, the City could highlight the public safety information on the City website on the mobile app. Users can also opt into receiving push notifications and can send messages to the City, including reports of graffiti or other non-emergency issues. While design of the app is still several months out, input provided by the Public Safety Task Force now will be used to guide development. Staff can then return at a later date to confirm that the implementation of the app is in line with the Task Force’s recommendations. Attached is additional information about the Civic Plus mobile app. 11 CivicMobile 888.228.2233 CivicPlus.com 302 South 4th Street, Suite 500 Manhattan, KS 66502 The App Your Citizens Are Waiting For One customizable app. One user-friendly interface. Endless possibilities. Apps are used everywhere, for everything, by everyone. Why a mobile app? Mobile device ownership is high – and growing. What are users doing on all those devices? Using apps! Mobile apps are used everywhere for everything by everyone. You use apps, right? Your citizens do too. Research shows that the average person looks at their mobile phone up to 150 times a day. As more and more people adopt mobile devices we’ll continue to see the user demand for apps increase. Currently, 86% of the time we spend on mobile devices is spent using apps. This provides a great opportunity for you to connect with citizens. You’ll want to do everything you can to make sure they can access your site content whenever, wherever, and however they want – an app makes that possible. With seamless integration, the CivicMobile app puts the power of your CivicPlus® website conveniently the palm of your citizens’ hands. Updates to your site are automatically synced to the app in real-time. Contact us today to learn more about the exciting doors a customized app can open for your community. Apps continue to dominate the mobile web 86% of time spent on mobile devices is spent using apps Mobile views surpassed desktop web views in 2014 & continue to rise MARKET INSIGHTS APPS CONTINUE TO DOMINATE THE MOBILE WEB SOURCE: FLURRY ANALYTICS 2013 2014 80%86% 20%14%MOBILE WEB APPS Percent of time spent using mobile web vs. apps 12 CivicMobile 888.228.2233 CivicSend.com 302 South 4th Street, Suite 500 Manhattan, KS 66502 One customizable app. One user-friendly interface. Endless possibilities. Who’s Using It? San Gabriel, CA Citrus Heights, CA Brambleton Community Association, VA Goose Creek, SC And many others – take a look: Android Mobile Apps Apple Mobile Apps Product Benefits ■■Cross-Platform Compatibility – CivicMobile is designed to look and work great on both Apple® iOS and Android® mobile devices. ■■Fully Integrated – The CivicMobile app is seamlessly connected directly to your CivicPlus® website; your content will always be in-sync with your app. ■■Custom Design – Our designers work hard to make sure that no matter what device your citizens are on, your brand identity is instantly recognized. ■■Push Notifications – Through integration with Notify Me,® your citizens are able to receive updates across all of their mobile devices. ■■Custom Content – CivicMobile allows you to choose the most relevant content for your app. ■■No additional resources – Once the app is designed and developed, there is no upkeep on your end. Our expert team will make sure it stays up-to-date and follows the ever- changing landscape of mobile apps. What do you get? ■■Choose to include up to 18 modules ■■Include up to six web links for easy integration with any mobile-friendly web page ■■Link to social media accounts (Facebook,® Twitter,® and YouTube®) ■■Choose your own app name 13 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: July 27, 2017 Subject: Neighborhood Watch Leader Gathering At the June Task Force Meeting, the Task Force established its schedule for implementation of the Task Force work plan items. The gathering of Neighborhood Watch leaders was tentatively scheduled for the fall and the Task Force requested that Task Force Member Rebecca Jepsen bring back some event proposals for the Task Force to consider at the July meeting. Following the June meeting, Task Force Member Jepsen and staff worked on development of the below event proposal. After the Task Force has finalized the event plan, staff will schedule a time for the City Council to consider any budget requests that may be needed for the event. Saratoga Neighborhood Watch Leader Gathering Date: Sunday, October 15, 2017 Time: 5:00 p.m. – 7:00 p.m. Attendees: Total Number of Leaders: 103 Estimated Attendance: 75 Location: Task Force Member Rebecca Jepsen’s Home Budget Request: $1,000 (includes cost of food and miscellaneous items, such as disposable cutlery, table cloths, napkins, etc.) Objective: Provide leads with opportunity to meet each other and the Public Safety Task Force, gather input from the leads on Task Force initiatives (such as Neighborhood Watch process and guidelines), and allow leads to share lessons learned with each other and the Task Force. Description: The event will be an informal, social gathering of Neighborhood Watch leaders and the Public Safety Task Force. Dinner will be provided during the event . Depending on the number of attendees, participants will be split into smal l groups and a Task Force Member will be assigned to each group to facilitate discussion. Suggested questions to help guide discussion include: 1. How long has your Neighborhood Watch group been together? 14 2. How many homes are in your group? 3. Was it easy to get the group started? Why or why not? 4. How does your group communicate with each other? What are the pros and cons of the communication method your group uses? 5. Is there a regular update that goes out? If so, how? And, by who? 6. Do you have regular get-togethers? How often? 7. What do you need from the City? From other Leads? 8. Would a quarterly update with recent incidents/info be helpful? By email or by mail? 9. What else would you like to share/chat about? 10. Would annual or biannual Lead get-togethers be helpful/desired? Information gathered in the small group discussions could be reported out during the event or simply noted by Task Force Members and discussed at a future Task Force meeting. Outreach: City staff would email a Save the Date to Neighborhood Watch leaders. If the Task Force decides to request funding for the event from City Council, staff recommends that the Save the Date email be sent after approval of the funding. Following the Save the Date, the City would issue an Evite to Neighborhood Watch leads and send several reminders to encourage attendees to RSVP. Due to Brown Act requirements, the event would need to be posted as a Task Force meeting. 15