HomeMy WebLinkAbout03-19-2014 CC Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
March 13, 2014)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Laura Perusa
Recommended action:
Read and present commendation for Laura Perusa.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
MARCH 19, 2014
2. Appointment of Commissioners and Oath of Office
Recommended action:
Adopt the attached resolution appointing Robert Gulino to the Saratoga Library
Commission and direct the City Clerk to administer the Oath of Office.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
March 5, 2014.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
3/4/2014 Period 9
3/11/2014 Period 9
5. Award of Contract for Hearing Officer Services
Recommended action:
Authorize the City Manager to execute an agreement with Moscone Emblidge Sater
& Otis LLP for hearing officer services to be performed by Rachel J. Sater.
6. Joe’s Trail at Saratoga De Anza Project – Notice of Completion
Recommended action:
Move to accept Joe’s Trail at Saratoga De Anza Project as complete and authorize
staff to record the Notice of Completion for the construction contract.
7. Joe’s Trail at Saratoga De Anza – Approval Final Payment and Budget Resolution
Recommended action:
1. Approve Budget Resolution in the amount of $33,997
2. Authorize increase in construction contingency to Guerra Construction Group of
Santa Clara in the amount of $58,520.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
8. Noise Ordinance Update
Recommended action:
1.Conduct a public hearing.
2.Introduce and waive the first reading of the attached ordinance to amend various
City Code Articles related to noise control and direct staff to place the ordinance on
the consent calendar for adoption at the next regular meeting of the City Council.
9. Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal
of Hazardous Vegetation (Weeds)
Recommended action:
Open the public hearing, listen to public testimony, and close public hearing.
Consider any objections to the proposed Order for Abatement of Hazardous
Vegetation and sustain or overrule any objections as to specific properties. Adopt the
resolution ordering abatement as to specified properties (with modifications if any
objections are sustained).
OLD BUSINESS
None
NEW BUSINESS
10. Allocation of Annual Saratoga Event Grant Program Funds
Recommended action:
Review Saratoga Community Event Grant Program applications and determine grant
allocations.
11. Destination Saratoga Agreement Review & One Year Extension
Recommended action:
Receive report and authorize the City Manager to execute a one-year extension to the
agreement.
12. Formation of State Route 85 Committee
Recommended action:
Accept report and provide direction to staff on the formation of a State Route 85
committee.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Emily Lo
Cities Association of Santa Clara County
Cities Association of Santa Clara County – Selection Committee
Council Finance Committee
Hakone Foundation Board
Hakone Foundation Executive Committee
Santa Clara County Library District Joint Powers Authority
West Valley Mayors and Managers Association
Vice Mayor Howard Miller
City School Ad Hoc
Council Finance Committee
Hakone Foundation Board
Postal Service Liaison
Valley Transportation Authority Policy Advisory Committee (PAC)
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Destination Saratoga
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce
Saratoga Ministerial Association
TEA Ad Hoc
Village Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments (ABAG)
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Saratoga Sister City Committee Liaison
TEA Ad Hoc
West Valley Sanitation District
Council Member Jill Hunter
City School Ad Hoc
KSAR Community Access TV Board
Santa Clara Valley Water District Commission
Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory
Committee
Saratoga Historical Foundation
Village Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on March 13,
2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 13th day of March 2014 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
03/19 Regular Meeting –Joint Meeting with Traffic Safety Commission
04/02 Regular Meeting –Joint Meeting with Sheriff Office
04/16 Regular Meeting –Joint Meeting CIP Budget study session
05/07 Regular Meeting –Joint Meeting with Mountain Winery
05/21 Regular Meeting –Joint Meeting with Santa Clara Valley Water District
06/04 Regular Meeting –Joint Meeting with Montalvo Arts
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2014
06/18 Regular Meeting –5:30 p.m. Community Center -Joint Meeting with
HOA’s
07/02 Regular Meeting – Joint Meeting with Sister City Committee
07/16 Recess
08/06 Recess
08/20 Regular Meeting –Joint Meeting with SASCC
09/03 Regular Meeting--Joint Meeting with Parks & Rec/PEBTAC
09/17 Regular Meeting –Joint Meeting with Youth Commission
10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with
Saratoga School Districts
10/15 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees
11/19 Regular Meeting – Joint Meeting with Senator Beall
12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/17 Regular Meeting – Joint Meeting Hakone Foundation Board