HomeMy WebLinkAbout08-20-2014 CC Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
The agenda for this meeting was properly posted on August 14, 2014.
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. New City Manager Ceremonial Oath of Office
Recommended action:
Direct the City Clerk to administer the ceremonial Oath of Office to new City
Manager James Lindsay.
2. Commendation Recognizing the 30th Anniversary of Muko-Saratoga Sister City
Partnership
Recommended action:
Read and present the commendation recognizing the 30th Anniversary of the Muko-
Saratoga Sister City partnership to members of the Saratoga Sister City Committee.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
AUGUST 20, 2014
SPECIAL PRESENTATIONS
3. Resolution Urging Residents to Conserve Water
Recommended action:
Accept report from the Santa Clara Valley Water District and approve the resolution
urging residents to conserve water.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special City Council Meeting and Regular City
Council Meeting on July 2, 2014, the Adjourned Meeting on July 2, 2014, and the
Special Meeting on July 16, 2014.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:7/1/2014 Period 13; 7/1/2014 Period 1; 7/8/2014 Period 13;
7/8/2014 Period 1; 7/15/2014 Period 13; 7/15/2014 Period 1; 7/22/2014 Period 13;
7/22/2014 Period 1; 7/29/2014 Period 13; 7/29/2014 Period 1;
8/6/2014 Period 13; 8/6/2014 Period 2; 8/12/2014 Period 2
6. Treasurer’s Report for the Month Ended June 30, 2014
Recommended action:
Review and accept the Treasurer’s Report for the month ended June 30, 2014.
7. Extension of Landscape Maintenance Service Contract – Gachina Landscape
Management
Recommended action:
Extend contract with Gachina Landscape Management for one additional year for
monthly landscape maintenance services in the amount of $67,824 and authorize the
City Manager to execute the same.
8. Extension of Landscape Maintenance Service Contract – Loral Landscaping, Inc.
Recommended action:
Extend contract with Loral Landscaping, Inc. for one additional year for monthly
landscape maintenance services in the amount of $29,820 per year and authorize City
Manager to execute the same.
9. Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention
for FY 15-16 for Annexation of a New Zone (Covina- Zone 37) to the City of
Saratoga Landscaping and Lighting Assessment District, LLA-1
Recommended action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's
Report for FY 15-16 for the annexation of New Zone (Covina – Zone 37) into the
Landscaping and Lighting Assessment District LLA-1.
2. Move to adopt the Resolution of Intention.
10. Final Map Approval for Thirteen Lots Located at 12250 Saratoga-Sunnyvale Road
Owner: TimeSpace Square, LLC
Recommended action:
1. Move to adopt Resolution granting final map approval of tentative map application
No. SUB 13-0005 for thirteen lots located at 12250 Saratoga-Sunnyvale Road.
2. Move to authorize the City Manager to execute the Subdivision Improvement
Agreement.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
11. A Zoning Amendment to Apply a Planned-Combined District (P-C) and Design
Review Application to Add Approximately 6,500 Sq. Ft. to an Existing Synagogue at
19700 Prospect Road
Recommended action:
1. Conduct a public hearing.
2. Adopt a resolution adopting the Mitigated Negative Declaration and approving an
application for Design Review.
3. Introduce and waive the first reading of the attached ordinance to add the Planned-
Combined District (P-C) at 19700 Prospect Road.
4. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
12. Replacement of Quito Road Bridges – Project Approval
Recommended action:
Adopt resolution approving the Replacement of Quito Road Bridges project and
authorizing the City Manager to file with the County of Santa Clara a Notice of
Exemption from the California Environmental Quality Act (CEQA).
13. Conceptual Approval of the 2015-2023 General Plan Housing Element
Recommended action:
1. Conduct a public hearing.
2. Conceptually approve and authorize staff to submit the 2015-2023 Housing
element to the State Department of Housing and Community Development for
review.
OLD BUSINESS
14. Village Streetscape Improvements Phase 2 – Status Report
Recommended action:
Receive report and direct staff accordingly.
NEW BUSINESS
15. Community Development Interim Staffing Plan and Contract Authorization
Recommended action:
1. Receive report and direct staff accordingly.
2. Authorize the City Manager to execute a contract with the Metropolitan Planning
Group for contract planning services for an amount not to exceed $45,000.
16. Report on Campaign Expenditure Limits
Recommended action:
Receive report and direct staff accordingly.
17. 2014 League of California Cities Annual Conference Resolution
Recommended action:
Provide input to the City’s voting delegate (Council Member Page) and alternate
voting delegate (Mayor Lo) on the resolution to be considered at the 2014 League of
California Cities Annual Conference.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Emily Lo
Cities Association of Santa Clara County
Cities Association of Santa Clara County – Selection Committee
Council Finance Committee
Hakone Foundation Board
Hakone Foundation Executive Committee
Santa Clara County Library District Joint Powers Authority
West Valley Mayors and Managers Association
Vice Mayor Howard Miller
City School Ad Hoc
Council Finance Committee
Hakone Foundation Board
Postal Service Liaison
Valley Transportation Authority Policy Advisory Committee (PAC)
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Destination Saratoga
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce
Saratoga Ministerial Association
TEA Ad Hoc
Village Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments (ABAG)
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Saratoga Sister City Committee Liaison
TEA Ad Hoc
West Valley Sanitation District
Council Member Jill Hunter
City School Ad Hoc
KSAR Community Access TV Board
Santa Clara Valley Water District Commission
Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory
Committee
Saratoga Historical Foundation
Village Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on August 14,
2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 14th day of August 2014 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
08/20 Regular Meeting – Joint Meeting with Sister City Committee
09/03 Regular Meeting – Joint Meeting with SASCC
09/17 Regular Meeting – Joint Meeting with Youth Commission
10/01 Regular Meeting – 5:30 p.m.-Community Center - Joint Meeting with
Saratoga School Districts
10/15 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees
11/19 Regular Meeting – Joint Meeting with Senator Beall
12/02 Council Reorganization
12/03 Regular Meeting – Study Session on Council Norms
12/17 Regular Meeting – Joint Meeting Hakone Foundation Board
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2014