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Home My WebLink About09-03-2014 CC Agenda REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE NOTICE OF TELECONFERENCE LOCATION ONE COUNCIL MEMBER WILL BE PARTICIPATING FROM THE FOLLOWING TELECONFERENCE LOCATION: WESTIN BONAVENTURE HOTEL & SUITS 404 SOUTH FIGUEROA STREET LOS ANGELES, CA 90071 Members of the public may attend and make comments from that location. ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA The agenda for this meeting was properly posted on August 28, 2014. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS AGENDA REGULAR MEETING SARATOGA CITY COUNCIL SEPTEMBER 3, 2014 CEREMONIAL ITEMS 1. Proclamation Declaring September 2014 as Library Card Sign-Up Month in the City of Saratoga Recommended action: Present the proclamation declaring September 2014 as Library Card Sign-Up Month in the City of Saratoga. 2. Proclamation Declaring September 2014 as Emergency Preparedness Month Recommended action: Present the proclamation declaring the month of September 2014 as Emergency Preparedness Month in the City of Saratoga. SPECIAL PRESENTATIONS 3. Special Presentation by the FireSafe Council on the Pierce Road Defensible Firebreak Project Recommended action: Receive presentation from the Santa Clara County FireSafe Council on a Pacific Gas & Electric (PG&E) grant funded project to conduct a defensible firebreak project in the City of Saratoga. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on August 20, 2014. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 8/19/2014 Period 2 8/26/2014 Period 2 6. A Zoning Amendment to add the Planned-Combined Zoning District (P-C) to an existing site at 19700 Prospect Road (2nd Reading). Recommended action: Waive the second reading and adopt the attached ordinance to add the Planned- Combined Zoning District (P-C) at 19700 Prospect Road. 7. Wildwood Park Pedestrian Bridge Renovation – Notice of Completion Recommended action: Move to accept the Wildwood Park Pedestrian Bridge Renovation Project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. 8. Increase City Manager’s Authority for the Saratoga Creek Spill Abatement Project Recommended action: Approve an increase in City Manager’s Authority to execute contracts for the Creek Spill Emergency abatement by an additional $1,700 to a total of $51,700. 9. Declaration of Surplus Equipment and Authorization of Disposal Recommended action: Move to declare seven pieces of equipment as surplus and authorize their disposal. 10. Authorization to Purchase 2015 BOMAG BW120AD Vibrating Roller Recommended action: Authorize the purchase of a 2015 BOMAG Vibrating Roller in the amount of $39,998.75 from RGW Equipment Sales of Livermore. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 11. GPA14-0003 / General Plan Amendment for 16 parcels on Mount Eden Road Recommended action: 1.Conduct a public hearing. 2.Adopt the resolution approving a General Plan Land Use Amendment from Hillside Open Space to Residential Hillside Conservation for 16 parcels totaling approximately 46 acres located on Mount Eden Road. OLD BUSINESS None NEW BUSINESS 12. Quarry Park Phase 1 - Design Contract Recommended action: 1. Authorize City Manager to enter into Independent Contractor Agreement with Placeworks for Quarry Park Phase 1 design services in the amount of $93,105. 2. Authorize the City Manager to approve unanticipated additional costs up to 10% of the contract amount ($9,310) as a project contingency. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County – Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on August 28, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 28th day of August 28, 2014 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 09/03 Regular Meeting – Joint Meeting with SASCC 09/17 Regular Meeting – Joint Meeting with Youth Commission 10/01 Regular Meeting – 5:30 p.m.-Community Center - Joint Meeting with Saratoga School Districts 10/15 Regular Meeting – Joint Meeting with Library Commission and Friends of the Saratoga Libraries 11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting – Joint Meeting with Senator Beall 12/02 Council Reorganization 12/03 Regular Meeting – Study Session on Council Norms 12/17 Regular Meeting – Joint Meeting Hakone Foundation Board CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014