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Home My WebLink About02-19-2014 City Council Agenda REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on February 13, 2014) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, FEBRUARY 19, 2014 SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special City Council Meeting on January 29, 2014, Special Meeting on February 4, 2014, and Special and Regular City Council Meeting on February 5, 2014. 2. Review of Accounts Payable Check Registers Recommended action: 2/4/2014 Period 8 2/11/2014 Period 8 3. Resolution Authorizing General Fund Budget Appropriation Amendment to Fund Executive Search Expenditures and Execution of an Agreement By and Between the City Of Saratoga, A Municipal Corporation (“City”), and William Avery & Associates, Inc. Recommended action: Adopt the attached resolution 1. Authorizing the General Fund budget appropriation amendment to fund executive search expenditures. 2. Authorizing Agreement by and between the City of Saratoga, a municipal corporation (“City”), and William Avery & Associates, INC. (“Contractor”) for executive search services. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 4. Design Review Handbook and City Code Update Recommended action: 1. Adopt the resolution approving the new Single Family Residential Design Review Handbook 2. Introduce and waive the first reading of the attached ordinance amending Chapter 15 of the City Code and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. OLD BUSINESS None NEW BUSINESS 5. Summer 2014 Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County – Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on February 13, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 13th day of February 2014 at Saratoga, California. Debbie Bretschneider, Deputy City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 02/19 Regular Meeting –Joint Meeting with Planning Commission 03/05 Regular Meeting –5:30 p.m. Joint Meeting with Chamber of Commerce/Destination Saratoga 03/19 Regular Meeting –Joint Meeting with Traffic Safety Commission 04/02 Regular Meeting –Joint Meeting with Sheriff Office 04/16 Regular Meeting –CIP Budget Study S ession 05/07 Regular Meeting –Joint Meeting with Mountain Winery 05/21 Regular Meeting –Joint Meeting with Montalvo Arts 06/04 Regular Meeting –Joint Meeting with Saratoga Ministerial Association 06/18 Regular Meeting –5:30 p.m. Community Center -Joint Meeting with HOA’s 07/02 Regular Meeting – Joint Meeting with Sister City Committee 07/16 Recess 08/06 Recess 08/20 Regular Meeting –Joint Meeting with SASCC 09/03 Regular Meeting--Joint Meeting with Parks & Rec/PEBTAC 09/17 Regular Meeting –Joint Meeting with Youth Commission 10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with Saratoga School Districts 10/15 Regular Meeting – Joint Meeting with Hakone Foundation Board 11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting – Joint Meeting with Senator Beall 12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/17 Regular Meeting – Joint Meeting TBD CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014