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Home My WebLink About03-05-2014 City Council Agenda REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on February 27, 2014) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS SPECIAL PRESENTATIONS 1. Special Presentation -Midpeninsula Regional Open Space District Recommended action: AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, MARCH 05, 2014 Receive presentation from Midpeninsula Regional Open Space District Board of Directors on their June 3, 2014 bond measure to enable the district to fulfill major regional open space projects within its tri-county boundaries. 2. Special Presentation – New West Valley Collection & Recycling Agreement Recommended action: Receive presentation from West Valley Collection & Recycling (WVC&R) on the new agreement between the West Valley Solid Waste Management Authority contract and WVC&R. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular City Council Meeting on February 19, 2014. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 2/18/2014 Period 8 2/25/2014 Period 8 5. Treasurer’s Report for the Month Ended January 31, 2014 Recommended action: Review and accept the Treasurer’s Report for the month ended January 31, 2014. 6. Amendments to Chapter 15 of the City Code Related to Design Review Recommended action: Waive the second reading and adopt the proposed ordinance. 7. Amended Annexation Resolutions for the Congress Spring Quarry Property and Certain Unincorporated Islands Recommended action: Adopt the attached amended resolutions reaffirming and restating the prior approval of the annexation of certain properties located within the City’s Urban Service Area. 8. Quito Road Bridges Project – Budget resolution to appropriate additional $170,000 in grant funds received from Caltrans Recommended action: Authorize the City Manager to execute a Budget Resolution to appropriate the additional $170.000 in grant funding received from Caltrans for the Quito Road Bridges Project. 9. Motor Vehicle (MV) Resolution Restricting Parking on Saratoga Avenue Recommended action: Adopt Motor Vehicle Resolution restricting parking on a section of Saratoga Avenue from the northern entrance of Westhope Church traveling 75 feet toward Cox Avenue. 10. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 14-15. Recommended action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report. 2. Move to adopt the Resolution appointing the Attorney’s for the District. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 11. Appeal of the Planning Commission’s Approval of a Proposed Mixed-Use Project at 12250 Saratoga-Sunnyvale Road(APPC14-0002) – Continued from 2/05/14 City Council Meeting Recommended action: Adopt a resolution denying the appeal and approving the project with the modifications to the project shown on the plans dated February 18, 2014. 12. General Plan Noise Element / Noise Ordinance Update Recommended action: 1.Conduct a public hearing. 2.Adopt a resolution thereby adopting a Negative Declaration and the General Plan Housing Element. 3.Introduce and waive the first reading of the attached ordinance to amend various City Code Articles related to noise control and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. OLD BUSINESS None NEW BUSINESS 13. City Council Retreat Meeting Minutes Recommended action: Provide guidance on wording on City Council Retreat Agenda Item 5: Capital Improvement Projects candidates and approve City Council minutes for the City Council Retreat on February 7, 2014. 14. FY 2013/14 Mid-Year Budget Status Report and Budget Adjustment Resolution Recommended action: Review the FY 2013/14 budget status report and proposed budget adjustments, and adopt resolution approving the City’s FY 2013/14 mid-year budget amendments. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County – Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on February 27, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 27th day of February 2014 at Saratoga, California. Debbie Bretschneider, Deputy City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 03/05 Regular Meeting –5:30 p.m. Joint Meeting with Chamber of Commerce/Destination Saratoga 03/19 Regular Meeting –Joint Meeting with Traffic Safety Commission 04/02 Regular Meeting –Joint Meeting with Sheriff Office 04/16 Regular Meeting –Joint Meeting CIP Budget study session 05/07 Regular Meeting –Joint Meeting with Mountain Winery 05/21 Regular Meeting –Joint Meeting with Montalvo Arts 06/04 Regular Meeting –Joint Meeting with Parks & Rec/PEBTAC 06/18 Regular Meeting –5:30 p.m. Community Center -Joint Meeting with HOA’s 07/02 Regular Meeting – Joint Meeting with Sister City Committee 07/16 Recess 08/06 Recess 08/20 Regular Meeting –Joint Meeting with SASCC 09/03 Regular Meeting--Joint Meeting with Saratoga Ministerial Association 09/17 Regular Meeting –Joint Meeting with Youth Commission 10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with Saratoga School Districts 10/15 Regular Meeting – Joint Meeting with Hakone Foundation Board 11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting – Joint Meeting with Senator Beall 12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/17 Regular Meeting – Joint Meeting TBD CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014