HomeMy WebLinkAbout04-16-2014 CC Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
April 10, 2014)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Cheryl Nelson Bailey for Service on the Parks and Recreation
Commission
Recommended action:
Read and present commendation to Cheryl Nelson Bailey for her service on the
Saratoga Parks and Recreation Commission.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
APRIL 16, 2014
2. Appointment of Commissioner and Oath of Office
Recommended action:
Adopt the attached resolution appointing Pallavi Sharma to the Saratoga Parks and
Recreation Commission for a partial term ending October 1, 2014 and direct the City
Clerk to administer the Oath of Office.
3. Proclamation Recognizing April 22, 2014 as Arbor Day in the City of Saratoga
Recommended action:
Read and present the proclamation declaring April 22, 2014 as Arbor Day in the City
of Saratoga.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
April 2, 2014.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
4/1/2014 Period 10
4/8/2014 Period 10
6. Motor Vehicle (MV) Resolutions Restricting Parking on Saint Charles Street
Recommended action:
Adopt Motor Vehicle (MV) Resolution restricting parking on Saint Charles Street.
7. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report and Adoption of Resolution of Intention for FY 14-15
Recommended action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's
Report for FY 14-15 for renewing the Landscaping and Lighting Assessment District
LLA-1.
2. Move to adopt the Resolution of Intention.
8. Landscaping & Lighting Assessment District LLA-1; Resolution Describing
Improvements and Directing Preparation of Engineer’s Report for Annexation of a
New Zone (Allendale - Zone 36) to the City of Saratoga Landscaping and Lighting
Assessment District, LLA-1
Recommended action:
1. Move to adopt the Resolution describing improvements and directing preparation
of the Engineer’s Report.
2. Move to adopt the Resolution granting preliminary approval of the Engineer's
Report for FY 14-15 for the annexation of New Zone (Allendale – Zone 36) into the
Landscaping and Lighting Assessment District LLA-1.
3. Move to adopt the Resolution of Intention.
9. Amendment to Agreement for Countywide Household Hazardous Waste Collection
Program
Recommended action:
Authorize the City Manager to sign the second amendment to the agreement for
Countywide Household Hazardous Waste (HHW) Collection Program with a $29,245
augmentation from City funds for Fiscal Year 2014/15.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
10. Proposed Fee Schedule Update for FY 2014/15
Recommended action:
Review recommendations for proposed fee update, provide direction to staff, and
approve the resolution amending the City’s Fee Schedule effective for Fiscal Year
2014/15.
OLD BUSINESS
11. Amendment to the Median Banner Policy
Recommended action:
Approve the attached resolution amending the Median Banner Policy and direct staff
to bring the Median Banner Program back to the City Council for review in January
2015.
NEW BUSINESS
12. Addition of Two Trees to the Heritage Tree Inventory
Recommended action:
Adopt a resolution adding two trees to the Heritage Tree Inventory.
13. Hakone Gardens Master Plan Development Agreement
Recommended action:
Approve the Development Agreement with Hakone Foundation for the development
of a Master Plan for Hakone Gardens.
14. Resident Brochure
Recommended action:
Provide direction to staff on development of a resident brochure and allocate $500
from Council Discretionary for translation of the brochure.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Emily Lo
Cities Association of Santa Clara County
Cities Association of Santa Clara County – Selection Committee
Council Finance Committee
Hakone Foundation Board
Hakone Foundation Executive Committee
Santa Clara County Library District Joint Powers Authority
West Valley Mayors and Managers Association
Vice Mayor Howard Miller
City School Ad Hoc
Council Finance Committee
Hakone Foundation Board
Postal Service Liaison
Valley Transportation Authority Policy Advisory Committee (PAC)
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Destination Saratoga
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce
Saratoga Ministerial Association
TEA Ad Hoc
Village Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments (ABAG)
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Saratoga Sister City Committee Liaison
TEA Ad Hoc
West Valley Sanitation District
Council Member Jill Hunter
City School Ad Hoc
KSAR Community Access TV Board
Santa Clara Valley Water District Commission
Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory
Committee
Saratoga Historical Foundation
Village Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on April 10, 2014,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 10th day of April 2014 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
04/16 Regular Meeting – 5:30 p.m. Budget Study Session
05/07 Regular Meeting –Joint Meeting with Mountain Winery
05/21 Regular Meeting –Joint Meeting with Santa Clara Valley Water District
06/04 Regular Meeting –Joint Meeting with Montalvo Arts
06/18 Regular Meeting –5:30 p.m. Community Center -Joint Meeting with
HOA’s
07/02 Regular Meeting – Joint Meeting with Parks & Rec and PEBTAC
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2014
07/16 Recess
08/06 Recess
08/20 Regular Meeting –Joint Meeting with SASCC
09/03 Regular Meeting--Joint Meeting with Sister City Committee
09/17 Regular Meeting –Joint Meeting with Youth Commission
10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with
Saratoga School Districts
10/15 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees
11/19 Regular Meeting – Joint Meeting with Senator Beall
12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/17 Regular Meeting – Joint Meeting Hakone Foundation Board